Printers/Printing devices & consumables

Chris Steele made this Freedom of Information request to Peak District National Park Authority

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Sirs

Please can you assist me through the Freedom of Information in providing the following information please:
1. Please state the number of printers currently within the organization, including a breakdown of number MFD´s, printers & photocopiers.
2. Please state the number of devices that are A3 compatible.
3. What percentage of your fleet is printed in colour vs mono?
4. In terms of usage, what is your monthly page volumes?
5. Who are the main manufacturers for the printers (hardware)?
6. Who is your preferred supplier for Hardware?
7. Who are the main supplier(s) of print consumables (Toner, spares, etc)?
8. What is the approximate spend on printers and consumables during the last year?
9. What Framework (if any) do you use for your print consumables (toners, inks)
10. What are the start and end dates for the managed print contract in your organization (if applicable to the MFD´s)?
11. Which procurement route or framework was used to procure this service?
12. The named person and their role in your organization in charge of the procurement for Print Hardware
13. The named person and their role in your organization in charge of any managed print contracts.
14. The named person and their role in your organization in charge of procurement for Print supplies (toner and ink)

Yours faithfully,

Chris Steele

CBST Central inbox, Peak District National Park Authority

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[1]75 Black PDNP LogoPeak District National Park  
Authority

Tel: 01629 816200

E-mail: [Peak District National Park Authority request email]

Web: www.peakdistrict.gov.uk

Aldern House. Baslow Road. Bakewell. Derbyshire.
DE45 1AE

 
   
SENT BY EMAIL Your ref:  

[FOI #645729 email] Our ref:   
PE\2020\ENQ\38605
n/a
Date:      14 February
2020

 

 

Dear Chris Steele

 

Thank you for your request for information dated 14 February 2020*. Your
request has been logged and is being dealt with under the Freedom of
Information Act 2000/You have requested the information under the Freedom
of Information Act (“the Act”), but as the request relates to an
environmental matter, the information is classed as “environmental
information,” and as such is covered by the Environmental Information
Regulations 2004 (“The Regulations).

 

If we can meet your request we will send you the information within 20
working days and certainly no later than 12 March 2020. If we are unable
to release the information, in part or in its entirety, we will contact
you and explain why.

 

We do not normally charge for providing information in response to
requests, however, there are some circumstances under which we may ask for
payment and this is permitted under the Act/Regulations. We will always
advise you in advance if a charge is to be made.

 

If you have any queries about this correspondence please contact me
quoting the reference number above. Further details about Freedom of
Information can be found at http://www.ico.gov.uk.

 

Yours sincerely

 

Michele Sarginson

Data Development Manager and DPO

01629 816278

[email address]

 

+------------------------------------------------------------------------+
|*Information Requested - please note that information received on a |
|weekend day or Bank Holiday, will be logged as having been received on |
|the next working day. |
|------------------------------------------------------------------------|
|  |
| |
|FOI request- See DIP Images, Request re printers within authority |
+------------------------------------------------------------------------+

 

Andy Hirst
Customer and Business Support Team Adviser
01629 816200
[email address]

[2][IMG]
Help us celebrate 70 years of National Parks with [3]#70kfor70 
Sign up to receive the Peak District National Park Foundation’s [4]Our
Peak e-newsletter to keep up to date with campaigns and projects to look
after the National Park for everyone forever.
Donate [5]here [6][IMG]  [7][IMG]  [8][IMG]

Peak District National Park Authority, Aldern House, Baslow Road,
Bakewell, DE45 1AE. Phone:01629 816200

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Sarginson Michele, Peak District National Park Authority

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Peak District National Park Authority  

Tel: 01629 816200

E-mail:
[Peak District National Park Authority request email]

Web: www.peakdistrict.gov.uk

Minicom: 01629 816319

Aldern House. Baslow Road. Bakewell.
Derbyshire. DE45 1AE

 
   
SENT BY EMAIL Your ref:  

[FOI #645729 email] Our ref:   
PE\ENQ\2020\38605

Date:      11
March 2020

 

 

Dear Chris

 

Thank you for your request for information, which we received on 14^th
February. I have considered your request under the Freedom of Information
Act 2000. Please find responses below; where a response states ‘details to
follow’, we aim to supply these by Monday 16^th March. 

1.    Current contract details?

a.    Photocopiers/MFDs – no device contracts, we purchased them outright.
Support/maintenance contract to Feb 2021.

b.    Printers – N/A

c.     Print room / reprographics one recent tender for the production of
the Authority’s “ParkLife” magazine. No other print room / reprographics
contracts in place (though some small scale ad-hoc provisions are procured
from time to time through RFQ processed

 

2.    Companies awarded.

a.    Photocopiers/MFDs – Konica Minolta

b.    Printers – N/A

c.     Print room / reprographics – “ParkLife” tender – details to follow

 

3.    Length of contract/s and end dates.

a.    Photocopiers/MFDs – support contract, 1 year, ends Feb 2021

b.    Printers – none

c.     Print room / reprographics – details to follow

 

4.    Number of devices?

a.    Photocopiers/MFDs – 8

b.    Printers – 8

c.     Print room / reprographics – N/A

 

5.    Annual print/copy volume

a.    Photocopiers/MFDs - 951,000 Pages (mixed size, type, colour / B&W
etc.)

b.    Printers - unknown / not recorded

c.     Print room / reprographics – details to follow

 

6.    Annual spend?

a.    Photocopiers/MFDs -  £23.8K

b.    Printers - £3.5k

c.     Print room / reprographics – details to follow

 

7.    Details on how these were procured. i.e. By Framework

a.    Procurement method – MFD’s and “ParkLife” print production purchased
through Tender process.

b.    If Framework, please state which one. N/A

 

8.    Do you have any print management software? If so, which software?
DocuPro

 

9.    Do they supply you with any scanning software (additional to the
software native to the device)? No.

 

10.  What Document Management solution/s do you currently use within your
organization? Netcall eDMS

 

11.  Who are the procurement & business/IT contacts within your
organization responsible for the decision on MFD's and the contract(s)?
What is their job title, and their contact telephone & email details?
Darren Butler, Head of Information Management,
[1][email address]

 

I hope that the information provided is helpful, however if you have any
further queries please contact me quoting the reference number at the top
of the correspondence.

 

If you are unhappy with the way in which we have handled your request, you
have a right to an internal review through our complaints procedure.
Please email [2][email address]. Requests for reviews should be
made within three months of the date of our response.

 

If you are not satisfied with the outcome of the internal review, you have
the right of appeal to the Information Commissioner. The Information
Commissioner can be contacted via the ICO website at
[3]http://ico.org.uk/concerns/getting/repor.... Requests for
reviews by the

ICO must be made within three months of the conclusion of any internal
review by the Authority.

 

Yours sincerely

 

[4]Michele Sarginson - Work Signature

Michele Sarginson

Data Development Manager and DPO

01629 816278

[email address]

 

 

Michele Sarginson
Records and Information Manager
01629 816278
[email address]

[5][IMG]
Help us celebrate 70 years of National Parks with [6]#70kfor70 
Sign up to receive the Peak District National Park Foundation’s [7]Our
Peak e-newsletter to keep up to date with campaigns and projects to look
after the National Park for everyone forever.
Donate [8]here [9][IMG]  [10][IMG]  [11][IMG]

Peak District National Park Authority, Aldern House, Baslow Road,
Bakewell, DE45 1AE. Phone:01629 816200

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References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. http://ico.org.uk/concerns/getting/repor...
5. http://www.peakdistrict.gov.uk/donate
6. Peak District Foundation
http://www.peakdistrictfoundation.org.uk/
7. sign up
http://eepurl.com/gyfmkz
8. http://www.peakdistrict.gov.uk/donate
9. http://twitter.com/peakdistrict
10. http://www.facebook.com/peakdistrictnati...
11. http://www.instagram.com/peakdistrictnat...
12. PDNPA privacy notice
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Sarginson Michele, Peak District National Park Authority

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Dear Chris

 

Further to my email below, please find the additional information as
originally requested:

 

2. c. Print room/reprographics – ParkLife tender awarded to Acorn Web
Offset Ltd.  

3. c. Print room/reprographics - Future editions of ParkLife are being
awarded on an edition-by-edition ITQ process

5. c. Print room/reprographics – Annual volumes for print
room/reprographics was <25,000  units (A5-A3 mixed runs and mixed
projects)

6. c. Print room/reprographics – Annual expenditure for print
room/reprographics - <£5,000

 

Regards

 

Michele

 

Michele Sarginson
Records and Information Manager
01629 816278
[email address]

[1][IMG]
Help us celebrate 70 years of National Parks with [2]#70kfor70 
Sign up to receive the Peak District National Park Foundation’s [3]Our
Peak e-newsletter to keep up to date with campaigns and projects to look
after the National Park for everyone forever.
Donate [4]here [5][IMG]  [6][IMG]  [7][IMG]

From: Sarginson Michele
Sent: 11 March 2020 15:04
To: '[FOI #645729 email]'
<[FOI #645729 email]>
Subject: PE\ENQ\2020\38605 - Information re printing and reprographics

 

[8]75 Black PDNP LogoPeak District National  
Park Authority

Tel: 01629 816200

E-mail:
[9][Peak District National Park Authority request email]

Web: [10]www.peakdistrict.gov.uk

Minicom: 01629 816319

Aldern House. Baslow Road. Bakewell.
Derbyshire. DE45 1AE

 
   
SENT BY EMAIL Your ref:  

[11][FOI #645729 email] Our ref:   
PE\ENQ\2020\38605

Date:      11
March 2020

 

 

Dear Chris

 

Thank you for your request for information, which we received on 14^th
February. I have considered your request under the Freedom of Information
Act 2000. Please find responses below; where a response states ‘details to
follow’, we aim to supply these by Monday 16^th March. 

1.    Current contract details?

a.    Photocopiers/MFDs – no device contracts, we purchased them outright.
Support/maintenance contract to Feb 2021.

b.    Printers – N/A

c.     Print room / reprographics one recent tender for the production of
the Authority’s “ParkLife” magazine. No other print room / reprographics
contracts in place (though some small scale ad-hoc provisions are procured
from time to time through RFQ processed

 

2.    Companies awarded.

a.    Photocopiers/MFDs – Konica Minolta

b.    Printers – N/A

c.     Print room / reprographics – “ParkLife” tender – details to follow

 

3.    Length of contract/s and end dates.

a.    Photocopiers/MFDs – support contract, 1 year, ends Feb 2021

b.    Printers – none

c.     Print room / reprographics – details to follow

 

4.    Number of devices?

a.    Photocopiers/MFDs – 8

b.    Printers – 8

c.     Print room / reprographics – N/A

 

5.    Annual print/copy volume

a.    Photocopiers/MFDs - 951,000 Pages (mixed size, type, colour / B&W
etc.)

b.    Printers - unknown / not recorded

c.     Print room / reprographics – details to follow

 

6.    Annual spend?

a.    Photocopiers/MFDs -  £23.8K

b.    Printers - £3.5k

c.     Print room / reprographics – details to follow

 

7.    Details on how these were procured. i.e. By Framework

a.    Procurement method – MFD’s and “ParkLife” print production purchased
through Tender process.

b.    If Framework, please state which one. N/A

 

8.    Do you have any print management software? If so, which software?
DocuPro

 

9.    Do they supply you with any scanning software (additional to the
software native to the device)? No.

 

10.  What Document Management solution/s do you currently use within your
organization? Netcall eDMS

 

11.  Who are the procurement & business/IT contacts within your
organization responsible for the decision on MFD's and the contract(s)?
What is their job title, and their contact telephone & email details?
Darren Butler, Head of Information Management,
[12][email address]

 

I hope that the information provided is helpful, however if you have any
further queries please contact me quoting the reference number at the top
of the correspondence.

 

If you are unhappy with the way in which we have handled your request, you
have a right to an internal review through our complaints procedure.
Please email [13][email address]. Requests for reviews should be
made within three months of the date of our response.

 

If you are not satisfied with the outcome of the internal review, you have
the right of appeal to the Information Commissioner. The Information
Commissioner can be contacted via the ICO website at
[14]http://ico.org.uk/concerns/getting/repor.... Requests for
reviews by the

ICO must be made within three months of the conclusion of any internal
review by the Authority.

 

Yours sincerely

 

[15]Michele Sarginson - Work Signature

Michele Sarginson

Data Development Manager and DPO

01629 816278

[16][email address]

 

 

Peak District National Park Authority, Aldern House, Baslow Road,
Bakewell, DE45 1AE. Phone:01629 816200

show quoted sections

 

 

This e-mail has been scanned for all viruses by CensorNet. The service is
powered by [18]MailSafe.

For more information please visit [19]http://www.censornet.com

References

Visible links
1. http://www.peakdistrict.gov.uk/donate
2. Peak District Foundation
http://www.peakdistrictfoundation.org.uk/
3. sign up
http://eepurl.com/gyfmkz
4. http://www.peakdistrict.gov.uk/donate
5. http://twitter.com/peakdistrict
6. http://www.facebook.com/peakdistrictnati...
7. http://www.instagram.com/peakdistrictnat...
9. mailto:[Peak District National Park Authority request email]
10. http://www.peakdistrict.gov.uk/
11. mailto:[FOI #645729 email]
12. mailto:[email address]
13. mailto:[email address]
14. http://ico.org.uk/concerns/getting/repor...
16. mailto:[email address]
17. PDNPA privacy notice
http://www.peakdistrict.gov.uk/looking-a...
18. http://www.mailsafe.co.uk/
19. http://www.censornet.com/