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Dear Chris

Case Ref: 20200650

Your request for information regarding “...printers/printing devices/associated contracts ...", was received on 31st January 2020 and is being dealt with under the terms of the Freedom of Information Act 2000.

In some circumstances a fee may be payable and if that is the case, I will let you know the likely charges before proceeding.

Please do not hesitate to contact me with any queries you may have via [email address]

Please remember to quote the reference number above in any future communications.

Regards

Judith Griffin
Information Access Manager
NDA, Herdus House,
Westlakes Science & Technology Park,
Moor Row, CA24 3HU
Tel. no. 01925802077

Please note that I work Tuesday – Thursday from 8:30 – 16:30.

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Dear Mr Steele

I am progressing your request and currently have answers to the questions below. I will chase colleagues for the remainder of the data and get back to you -

Q1. We have a managed print contract with Konica Minolta. This contract covers a, b & elements of c. Any other contract for scope within part c that doesn't fall within the Konica Minolta contract isn't covered through ICT.

Q2. The Konica Minolta contract is placed on a 3 year contract, with the option to extend by an additional 3 years. The extension, if invoked, would be a flat 3 year extension. There is no opportunity to extend in 1 year increments.

Q6. The Konica Minolta contract was procured as a further competition exercise, utilising the Crown Commercial Services Framework (RM3781 - Lot 2).

Regards

Judith Griffin
Information Access Manager
NDA, Herdus House,
Westlakes Science & Technology Park,
Moor Row, CA24 3HU
Tel. no. 01925802077

Please note that I work Tuesday – Thursday from 8:30 – 16:30.

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Dear Chris

Apologies for the delay in supplying the remaining data, see answers to your outstanding queries set out below -

Q3. Number of devices?
a. Photocopiers/MFDs 23 MFDs
b. Printers 5 x Large Format Plotters
c. Print room / reprographics None

Q4. Annual print/copy volume
a. Photocopiers/MFDs ~2.3m pages over last 12 months b. Printers Not tracked c. Print room / reprographics N/A

Q5. Annual spend?
a. Photocopiers/MFDs ~£80k for managed print contract b. Printers Included in (a) above c. Print room / reprographics N/A

Q7. Do you have any print management software? If so, which software? Yes, Papercut

Q8. Do they supply you with any scanning software (additional to the software native to the device)? Yes, Papercut

Q9. What Document Management solution/s do you currently use within your organization? Microsoft Sharepoint and Opentext Content Server

Q10. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details? All contact can be made via [email address]

Regards

Judith Griffin
Information Access Manager
NDA, Herdus House,
Westlakes Science & Technology Park,
Moor Row, CA24 3HU
Tel. no. 01925802077

Please note that I work Tuesday – Thursday from 8:30 – 16:30.

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Dear Mr Steele

The information was supplied to you on 12/2/20 - Check RM3781 - Lot 2 details link below.

Q1. We have a managed print contract with Konica Minolta. This contract covers a, b & elements of c. Any other contract for scope within part c that doesn't fall within the Konica Minolta contract isn't covered through ICT.

Q2. The Konica Minolta contract is placed on a 3 year contract, with the option to extend by an additional 3 years. The extension, if invoked, would be a flat 3 year extension. There is no opportunity to extend in 1 year increments.

Q6. The Konica Minolta contract was procured as a further competition exercise, utilising the Crown Commercial Services Framework (RM3781 - Lot 2).
https://www.crowncommercial.gov.uk/agree...

Regards

Judith Griffin
Information Access Manager
NDA, Herdus House,
Westlakes Science & Technology Park,
Moor Row, CA24 3HU
Tel. no. 01925802077

Please note that I work Tuesday – Thursday from 8:30 – 16:30.

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Dear Chris

Ref 20200650

Please accept my apologies for you not receiving a full response to question 2. I have passed this onto the relevant member of staff and will be back in touch again asap.

During the coronavirus (COVID-19) pandemic, NDA will endeavour to answer all Freedom of Information and Environmental Information Regulation requests within statutory time limits. However, there may be delays due to the effects of the pandemic, so please bear with us, we will answer your requests as soon as possible and try to keep you updated.

Kind Regards,

Jo Doran
Information Governance Advisor
NDA
Herdus House
Westlakes Science & Technology Park
Moor Row
CA24 3HU
Tel: 01925 802184
[mobile number]

This message and any attachment is intended solely for the addressee and may contain confidential or legally privileged information. If you have received this message in error, please send it back to us, and immediately and permanently delete it. Do not use, copy or disclose the information contained in this message or in any attachment.

If you have a general enquiry or wish to make a request under the Freedom of Information Act or Environmental Information Regulations please phone 01925 802077 or email [email address]

Please consider the environment before printing this email

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Hi Chris

Our ICT procurement has confirmed the following:

" ...the contract was signed on 01/03/2019 for 3 years, with an optional 3 year extension. This means current end date is 28/02/2022 with the option to compliantly extend to 28/02/2025."

I hope that this answers your request in full.

Kind Regards,

Jo

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