Printers/Printing devices

Response to this request is delayed. By law, Nuclear Decommissioning Authority should normally have responded promptly and by (details)

Dear Sirs,

Please find a request for information regarding your organisations' printers/printing devices/associated contracts.

I would be grateful if you could reply to the questions below.

Q1. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q2. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q3. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q4. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q5. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q6. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one.

Q7. Do you have any print management software? If so, which software?

Q8. Do they supply you with any scanning software (additional to the software native to the device)?

Q9. What Document Management solution/s do you currently use within your organization?

Q10. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details?

Yours faithfully,

Chris Steele

Enquiries, Nuclear Decommissioning Authority

This email is protectively marked OFFICIAL

Dear Chris

Case Ref: 20200650

Your request for information regarding “...printers/printing devices/associated contracts ...", was received on 31st January 2020 and is being dealt with under the terms of the Freedom of Information Act 2000.

In some circumstances a fee may be payable and if that is the case, I will let you know the likely charges before proceeding.

Please do not hesitate to contact me with any queries you may have via [email address]

Please remember to quote the reference number above in any future communications.

Regards

Judith Griffin
Information Access Manager
NDA, Herdus House,
Westlakes Science & Technology Park,
Moor Row, CA24 3HU
Tel. no. 01925802077

Please note that I work Tuesday – Thursday from 8:30 – 16:30.

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Enquiries, Nuclear Decommissioning Authority

This email is protectively marked OFFICIAL

Dear Mr Steele

I am progressing your request and currently have answers to the questions below. I will chase colleagues for the remainder of the data and get back to you -

Q1. We have a managed print contract with Konica Minolta. This contract covers a, b & elements of c. Any other contract for scope within part c that doesn't fall within the Konica Minolta contract isn't covered through ICT.

Q2. The Konica Minolta contract is placed on a 3 year contract, with the option to extend by an additional 3 years. The extension, if invoked, would be a flat 3 year extension. There is no opportunity to extend in 1 year increments.

Q6. The Konica Minolta contract was procured as a further competition exercise, utilising the Crown Commercial Services Framework (RM3781 - Lot 2).

Regards

Judith Griffin
Information Access Manager
NDA, Herdus House,
Westlakes Science & Technology Park,
Moor Row, CA24 3HU
Tel. no. 01925802077

Please note that I work Tuesday – Thursday from 8:30 – 16:30.

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Enquiries, Nuclear Decommissioning Authority

This email is protectively marked OFFICIAL

Dear Chris

Apologies for the delay in supplying the remaining data, see answers to your outstanding queries set out below -

Q3. Number of devices?
a. Photocopiers/MFDs 23 MFDs
b. Printers 5 x Large Format Plotters
c. Print room / reprographics None

Q4. Annual print/copy volume
a. Photocopiers/MFDs ~2.3m pages over last 12 months b. Printers Not tracked c. Print room / reprographics N/A

Q5. Annual spend?
a. Photocopiers/MFDs ~£80k for managed print contract b. Printers Included in (a) above c. Print room / reprographics N/A

Q7. Do you have any print management software? If so, which software? Yes, Papercut

Q8. Do they supply you with any scanning software (additional to the software native to the device)? Yes, Papercut

Q9. What Document Management solution/s do you currently use within your organization? Microsoft Sharepoint and Opentext Content Server

Q10. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details? All contact can be made via [email address]

Regards

Judith Griffin
Information Access Manager
NDA, Herdus House,
Westlakes Science & Technology Park,
Moor Row, CA24 3HU
Tel. no. 01925802077

Please note that I work Tuesday – Thursday from 8:30 – 16:30.

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Dear Judith

I appreciate your replies however I've noted that there was no answer regarding the contract dates relating to the Managed Print Service with Konica.

Please would you be able to provide?

Yours sincerely,

Chris Steele

Enquiries, Nuclear Decommissioning Authority

This email is protectively marked OFFICIAL

Dear Mr Steele

The information was supplied to you on 12/2/20 - Check RM3781 - Lot 2 details link below.

Q1. We have a managed print contract with Konica Minolta. This contract covers a, b & elements of c. Any other contract for scope within part c that doesn't fall within the Konica Minolta contract isn't covered through ICT.

Q2. The Konica Minolta contract is placed on a 3 year contract, with the option to extend by an additional 3 years. The extension, if invoked, would be a flat 3 year extension. There is no opportunity to extend in 1 year increments.

Q6. The Konica Minolta contract was procured as a further competition exercise, utilising the Crown Commercial Services Framework (RM3781 - Lot 2).
https://www.crowncommercial.gov.uk/agree...

Regards

Judith Griffin
Information Access Manager
NDA, Herdus House,
Westlakes Science & Technology Park,
Moor Row, CA24 3HU
Tel. no. 01925802077

Please note that I work Tuesday – Thursday from 8:30 – 16:30.

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Dear Judith,

Thank you for your reply.

I'm not sure whether it's me but when I click on the link you provided it takes me to the Crown Commercial Services website page where it details the RM3781 framework & associated lots. I don't see any information or link to provide the start & end dates of your managed service contract with Konica.

Yours sincerely,

Chris Steele