Dear Agriculture and Horticulture Development Board,

Please find a request for information regarding your organisations' printers/printing devices/associated contracts.

I would be grateful if you could reply to the questions below.

Q1. Current contract details?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one.

Q8. Do you have any print management software? If so, which software?

Q9. Do they supply you with any scanning software (additional to the software native to the device)?

Q10. What Document Management solution/s do you currently use within your organization?

Q11. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details?

Yours faithfully,

Chris Steele

Dear Sirs,

I notice that the stated period of 20 days for a response has passed.
Please can you confirm when you expect to provide a response.
Thank you.

Yours sincerely,

Chris Steele

Guy Attenborough, Agriculture and Horticulture Development Board

Dear Mr Steele,

My apologies, it appears that this request was overlooked. On checking our email receipts we received your Freedom of Information request on 20 January at 10.46am. We have today started the work to pull together the answers and these should be with you in the next few days.

Regards
Yours sincerely
Guy Attenborough

Guy Attenborough / Director
Corporate Affairs
Agriculture & Horticulture Development Board
E: [email address]

Stoneleigh Park | Kenilworth | Warwickshire | CV8 2TL
W: www.ahdb.org.uk

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Guy Attenborough, Agriculture and Horticulture Development Board

Dear Mr Steele,

 

In response to your request made under the Freedom of Information Act 2000
for information on procurement of printers, our answers are in blue
alongside your questions, below:

 

Q1. Current contract details?

a. MFDs – Specific information provided in following responses

b. Printers - none

c. Print room / reprographics - none

 

Q2. Companies awarded?

a. MFDs – Konica Minolta

b. Printers - none

c. Print room / reprographics - none

 

Q3. Length of contract/s and end dates?

a. MFDs – 3 year contracts (HQ April 2021) (Sutton Bridge expires Feb
2022) (York and Edinburgh expires Nov 2021)

b. Printers - none

c. Print room / reprographics – none

 

Q4. Number of devices?

a. MFDs - 12

b. Printers - none

c. Print room / reprographics - none

 

Q5. Annual print/copy volume

a.MFDs – Volume changes as per company requirements

b. Printers – N/A

c. Print room / reprographics – N/A

 

Q6. Annual spend?

a. MFDs – Approx £40k

b. Printers – N/A

c. Print room / reprographics – N/A

 

Q7. Details on how these were procured. i.e. By Framework

a. Procurement method - Framework

b. If Framework, please state which one. - RM3781

 

Q8. Do you have any print management software? If so, which software?
Papercut MF Software

 

Q9. Do they supply you with any scanning software (additional to the
software native to the device)? - No

 

Q10. What Document Management solution/s do you currently use within your
organization? - SharePoint

 

Q11. Who are the procurement & business/IT contacts within your
organization responsible for the decision on MFD's and the contract(s)?
What is their job title, and their contact telephone & email details? – We
do not give out personal information of individual staff members. The
procurement team can be contacted at [1][email address]. The
manager responsible for MFDs is the Head of Facilities.

 

Regards

Yours sincerely

Guy Attenborough

 

If you are unhappy with the service you have received in relation to your
request you may make a complaint or appeal against our decision under
section 17(7) of the FOIA or under regulation 18 of the EIRs, as
applicable, within 40 working days of the date of this letter. Please
follow the AHDB complaints procedure on our website. If you are not
content with the outcome of the internal review, section 50 of the FOIA
and regulation 18 of the EIRs gives you the right to apply directly to the
Information Commissioner for a decision. Please note that generally the
Information Commissioner cannot make a decision unless you have first
exhausted AHDB’s own complaints procedure. The Information Commissioner
can be contacted at: Information Commissioner’s Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire SK9 5AF

 

 

--------------------------------
Guy Attenborough  / Director
Corporate Affairs 
Agriculture & Horticulture    
Development Board
E:
[email address]
--------------------------------

Stoneleigh Park | Kenilworth |
Warwickshire | CV8 2TL
W: www.ahdb.org.uk

 

 

 

 

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