Printers/Printing devices
Dear Historic Royal Palaces,
Please find a request for information regarding your organisations' printers/printing devices/associated contracts.
I would be grateful if you could reply to the questions below.
Q1. Current contract details?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
Q2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
Q3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
Q4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
Q5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
Q6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics
Q7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one.
Q8. Do you have any print management software? If so, which software?
Q9. Do they supply you with any scanning software (additional to the software native to the device)?
Q10. What Document Management solution/s do you currently use within your organization?
Q11. Who are the procurement & business/IT contacts within your organization responsible for the decision on MFD's and the contract(s)? What is their job title, and their contact telephone & email details?
Yours faithfully,
Chris Steele
Dear Mr Steele,
I write in response to your request, dated 16 December 2019, for
information under the Freedom of Information Act 2000.
Historic Royal Palaces (HRP) is the independent charity that looks after
The Tower of London, Hampton Court Palace, The Banqueting House,
Kensington Palace, Kew Palace and Hillsborough Castle. We receive no
funding from either the government or the Crown. We raise all our own
funds and depend on the support of our visitors, members, donors, sponsors
and volunteers.
We believe that it would be inappropriate to disclose the information you
have requested given its commercially sensitive nature. We will therefore
be withholding the information requested under the section 43(2) exemption
(Commercial Interests) of the Freedom of Information Act 2000. In applying
this exemption, we have had to balance the public interest in withholding
the information against the public interest in disclosure.
We accept that there is a general public interest in openness and
transparency. However, we also believe that disclosure of the information
requested would be prejudicial to the interests of our suppliers.
Disclosure would reveal competitive elements of their bids, which they
would otherwise have no expectation of sharing, and would inhibit fair
competition.
We also believe that our own commercial interests would be damaged by
disclosure. There would likely be a causal link between disclosing the
information requested and suppliers choosing not to bid for work with us
due to them not wanting their commercially sensitive information placed in
the public domain. This would be detrimental to us and would potentially
damage our services and our finances, making it more difficult for us to
act in our charity's best interests.
Therefore we find that the public interest in disclosing this information
is outweighed by the public interest in withholding the information and
therefore the use of a section 43(2) exemption is appropriate.
HRP has an internal review procedure. If you are not happy with our
response, you may request an internal review by writing to The Head of
Governance via post (The Head of Governance, Chief Executive’s Office, Apt
39, Hampton Court Palace, Surrey, KT8 9AU) or via email
([1][Historic Royal Palaces request email]) explaining your reasons for seeking a review. If you
are then not happy with the outcome of the internal review, you may then
apply directly to the Information Commissioner for a decision.
The Information Commissioner’s Office can be contacted at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Website: [2]www.ico.org.uk
Yours sincerely,
Dominique Phipp
Assistant to the Head of Governance
Sent on behalf of the Head of Governance
Historic Royal Palaces
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