Printers/Printing devices

Chris Steele made this Freedom of Information request to Land Registry

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The request was successful.

Dear Land Registry,

Please find a request for information regarding your organisations' printers/printing devices/associated contracts.

I would be grateful if you could reply to the questions below.

Q1. Current contract details?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

Q7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one.

Q8. Do you have any print management software? If so, which software?

Q9. Do they supply you with any scanning software (additional to the software native to the device)?

Q10. What Document Management solution/s do you currently use within your organization?

Q11. Who is the person within your organization responsible for the MFD's and the contract(s), what is their title, and their contact details

Yours faithfully,

Chris Steele

McLellan, Amy, Land Registry

Dear Mr Steele,

Thank you for your email of 31 October 2019 requesting information about printers and printing devices for HM Land Registry.

Your request is being dealt with under the terms of the Freedom of Information Act 2000 and will be answered within twenty working days.

In some circumstances a fee may be payable and if that is the case, I will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

If you have any queries about this letter, please do not hesitate to contact me. Please remember to quote the reference number F191051 in any future communications.

With kind regards,

Amy McLellan
Senior Corporate Information Officer

Corporate Legal, Indemnity and Assurance
Castle Wharf House, 2 Canal Street, Nottingham, NG1 7AU
Email [email address]
DD: 0300 006 2651
GOV.UK | @HMLandRegistry| LinkedIn | Facebook
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show quoted sections

McLellan, Amy, Land Registry

Dear Mr Steele,

Thank you for your email of 31 October 2019 where you requested
information about printers and printing devices for HM Land Registry. Your
request was dealt with under the terms of the Freedom of Information Act
2000.

I have provided the response to your questions below:

 

Q1. Current contract details?

a. Photocopiers/MFDs – Support and click rate contract CPA: HMLR700114

b. Printers – Hardware Maintenance and Support Contract CPA: HMLR700207

c. Print room / reprographics – Lease contract with support and click
charges CPA: 117257

 

Q2. Companies awarded?

a. Photocopiers/MFDs – Canon (UK) Ltd

b. Printers – Park Place Technologies Ltd

c. Print room / reprographics – Konica Minolta Business Solutions (UK) Ltd

 

Q3. Length of contract/s and end dates?

a. Photocopiers/MFDs – 15 months plus one year optional extension (Ending
31/10/2020 or 31/10/2021 if optional extension is exercised)

b. Printers – 24 months (Ending 30/06/2020)

c. Print room / reprographics – 60 months (Ending 11/04/2023)

 

Q4. Number of devices?

a. Photocopiers/MFDs – 196

b. Printers – 45

c. Print room / reprographics – 3

 

Q5. Annual print/copy volume

a. Photocopiers/MFDs: Circa 16m

b. Printers: Circa 160k m2 

c. Print room / reprographics: Circa 6m

 

Q6. Annual spend?

a. Photocopiers/MFDs: Circa £256k

b. Printers: Circa £64K

c. Print room / reprographics: Circa £74K

 

Q7. Details on how these were procured. i.e. By Framework a. Procurement
method b. If Framework, please state which one.

a. Photocopiers/MFDs – Crown Commercial Service (CCS) Framework RM3781
Postal Goods and Services. Lot 2

b. Printers – BEIS Pan-Government Agreement: Crown Commercial Service
(CCS) Framework RM3804 Technology Services 2

c. Print room / reprographics – Crown Commercial Service (CCS) Framework
RM3781 Postal Goods and Services. Lot 2

 

Q8. Do you have any print management software? If so, which software?

Windows Print Management

Uniflow

Fiery

ColorTrac Smartworks Pro

 

Q9. Do they supply you with any scanning software (additional to the
software native to the device)?

ColorTrac Smartworks Pro

Uniflow scanning tools

 

Q10. What Document Management solution/s do you currently use within your
organization?

SharePoint/OneDrive

Customer Relationship Management

DataBase2

We also have our own inhouse proprietary solutions

 

Q11. Who is the person within your organization responsible for the MFD's
and the contract(s), what is their title, and their contact details

Mel Gwynn, Head of Delivery Support [1][email address]

 

If you have any queries about this letter, please contact me.

If you are dissatisfied with this response to your request, you may seek
an internal review within two months of the date of our reply. Internal
reviews will be dealt within 20 working days. If at the end of this time
we are unable to respond, we will write to you explaining the reasons and
giving you a new date. If you seek an internal review please write to:

Louise Booth

Head of Corporate Legal and Indemnity Services

Head Office

Trafalgar House

1 Bedford Park

Croydon

CR0 2AQ

Email: [2][email address]

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner (ICO) within
three months of the reply for a decision. Generally, the ICO cannot make a
decision unless you have exhausted the complaints procedure provided by HM
Land Registry. The Information Commissioner can be contacted at: The
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF.

 

With kind regards,

Amy McLellan

Senior Corporate Information Officer

 

Corporate Legal, Indemnity and Assurance

Castle Wharf House, 2 Canal Street, Nottingham, NG1 7AU
Email [3][email address]

DD: 0300 006 2651

[4]GOV.UK | [5]@HMLandRegistry| [6]LinkedIn | [7]Facebook

To see how HM Land Registry treats your personal information please
click [8]here

 

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