[This is an automated acknowledgement of your request]

Thank you for contacting the Oxford University Hospitals NHS Foundation
Trust.

Your reference is F22-7008. Please keep a note of this reference if you
want to contact us about your request.

If you have submitted a request under either the Freedom of Information
Act 2000 or the Environmental Information Regulations 2004, your request
will be considered.

You should receive our response within the statutory time limit of 20
working days. Therefore, the deadline for providing a response to your
request is the 17/05/2022.

Your request may already be answered by our responses to previous requests
on our publication scheme. Our publication scheme can be found on this
webpage - [1]https://oxford.disclosure-log.co.uk/.

If you are looking for Trust expenditure information, this is available on
this webpage - [2]https://www.ouh.nhs.uk/about/foi/what-we....
This will list all expenditure payments of £25,000 or more by month.

For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [3]http://www.ouh.nhs.uk/privacy/.

Kind regards

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

References

Visible links
1. https://oxford.disclosure-log.co.uk/
2. https://www.ouh.nhs.uk/about/foi/what-we...
3. http://www.ouh.nhs.uk/privacy/

[This is an automated email notification.]

Dear %%name%%,

We apologise for the delay in processing your request.

We are continuing to work on your request. We will endeavour to provide
you with a response as soon as possible.

Your reference number is F22-7008 in relation to %%subject%%. Please keep
a note of this reference number if you want to contact us about your
request.

Your request may already be answered by our responses to previous requests
on our publication scheme. Our publication scheme can be found on this
webpage - [1]https://oxford.disclosure-log.co.uk/.

As we have taken longer than 20 working days to respond, you have a right
to complain to the Information Commissioner's Office (ICO) about us -
[2]https://ico.org.uk/make-a-complaint/offi....

If you are looking for Trust expenditure information, this is available on
this webpage - [3]https://www.ouh.nhs.uk/about/foi/what-we....
This will list all expenditure payments of £25,000 or more by month.

For information about how the Trust processes personal data, or if you
want to make a request for personal data (including medical records),
please refer to our privacy notice - [4]http://www.ouh.nhs.uk/privacy/.

Kind regards

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

References

Visible links
1. https://oxford.disclosure-log.co.uk/
2. https://ico.org.uk/make-a-complaint/offi...
3. https://www.ouh.nhs.uk/about/foi/what-we...
4. http://www.ouh.nhs.uk/privacy/

Dear Monique Bayne

The Oxford University Hospitals NHS Foundation Trust is writing to respond
to your request, F22-7008, sent 14/04/2022.  We are sorry our response is
overdue.

Please see below your request underlined and in italics, the Trust’s
response bold.

We would be grateful if you could help in answering our request for
information for the following questions; answering for A-C on questions
1-10.

 a. Photocopiers/MFDs (Multi-Functional Devise)
 b. Printers
 c. Print room / reprographic

Q1. Please name all the IT resellers that you have contacts with and buy
from.

Ricoh

Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.

31^st March 2024

Q3. Please name the number of devices deployed by the NHS?

730

Q4. In reply to question 3, which department/facility are those located?

Multiple sites/departments across the OUH

Q5. Please name the brand and model of the devices mentioned and the spend
for each product.

This information is held. This is exempt information under section 21 of
the Freedom of Information Act 2000 (Information accessible to applicant
by other means). This is an absolute exemption and not subject to the
public interest test. The information is already available publicly from
the link provided – [1]https://www.ouh.nhs.uk/about/foi/what-we...

Q6. Details on how these were procured. i.e. By Framework

i. Procurement method

Framework

i. If Framework, please state which one.

London Procurement Partnership – Sub Lot 3.1B MFDs/COMMS/MPS

Q7. Do you normally purchase equipment as services or as a capital?

As services

Q8. What is your annual print/copy volume and spend?

Print volume circa 35m

Q9. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.

The exemption which has been relied upon is section 40(2) of the Freedom
of Information Act 2000 with regards to the name of the individual.

The disclosure of this information is subject to balancing the legitimate
interest to disclose against the rights of the individuals. Upon balancing
these two factors, we have found that the rights of the individual
outweigh the legitimate interest to disclose. Therefore, it would be
unfair to the data subject if this information is disclosed. The
disclosure of the name would not add anything further to this request for
information. Furthermore, it would be unfair to disclose the name of the
individual to the general public. The individual would expect a right to
privacy. They would only expect that their name are disclosed to the
relevant people in connection with Trust business and also in relation to
the discharge of the responsibilities involved in their post. It would not
be reasonable to disclose their name to the general public. Furthermore,
the release of this information may also lead to a greater number of
unsolicited correspondence.

The first condition under section 40(3A) has been contravened as it would
not be fair to disclose the name of the individual. Therefore, the name of
the individual, has been withheld.

Q10. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details

The exemption which has been relied upon is section 40(2) of the Freedom
of Information Act 2000 with regards to the name of the individual.

The disclosure of this information is subject to balancing the legitimate
interest to disclose against the rights of the individuals. Upon balancing
these two factors, we have found that the rights of the individual
outweigh the legitimate interest to disclose. Therefore, it would be
unfair to the data subject if this information is disclosed. The
disclosure of the name would not add anything further to this request for
information. Furthermore, it would be unfair to disclose the name of the
individual to the general public. The individual would expect a right to
privacy. They would only expect that their name are disclosed to the
relevant people in connection with Trust business and also in relation to
the discharge of the responsibilities involved in their post. It would not
be reasonable to disclose their name to the general public. Furthermore,
the release of this information may also lead to a greater number of
unsolicited correspondence.

The first condition under section 40(3A) has been contravened as it would
not be fair to disclose the name of the individual. Therefore, the name of
the individual, has been withheld.

For further information about Freedom of Information / Environmental
Information requests, you can visit the ICO’s website –
[2]https://ico.org.uk/for-organisations/gui... /
[3]https://ico.org.uk/for-organisations/gui....

Information about requesting a review of our response to your request can
be found on [4]https://www.ouh.nhs.uk/about/foi/request....

Provision of this information does not constitute permission for its
commercial re-use in terms of the Re-Use of Public Sector Information
Regulations 2015.  You are free to use the information for your own use,
including for non-commercial research purposes.  The information may also
be used for the purposes of news reporting.  However, any other type of
re-use will require permission from the Oxford University Hospitals NHS
Foundation Trust.

Kind regards,

Freedom of Information Team
Oxford University Hospitals NHS Foundation Trust
John Radcliffe Hospital
Headley Way
Headington
Oxford
OX3 9DU

This response may refer to external third-party websites. The Trust does
not endorse or guarantee in any way the external organisations, services,
advice, or products included in these external website links nor does the
Trust control or guarantee the accuracy, relevance, timeliness, or
completeness of the information contained in them. These links are
provided solely as a service for your information and convenience. The
Trust does not control, approve, or endorse these sites or the information
contained therein.

If you access (or provide information to) any of the external websites
linked to on the Website, you do so entirely at your own risk and the
Trust accepts no responsibility for any loss or damage that you may suffer
as a result.

For information about how personal data is being used by the Oxford University
Hospitals NHS Foundation Trust, please visit -
[5]https://www.ouh.nhs.uk/privacy/.

References

Visible links
1. https://www.ouh.nhs.uk/about/foi/what-we...
2. https://ico.org.uk/for-organisations/gui...
3. https://ico.org.uk/for-organisations/gui...
4. https://www.ouh.nhs.uk/about/foi/request...
5. https://www.ouh.nhs.uk/privacy/