Print Management and Energy Consumption
Dear Vale of White Horse District Council,
I would be very grateful if you would provide me with answers for the following questions regarding your carbon goals and printer agreements through the organisation:
• What is the current average energy charge within the organisation (kW hour)?
• What Carbon reduction goals are in place within the organisation?
• What is the contact email for the person who deals with sustainability and ESG matters within the organisation?
• Do you lease/rent or Purchase your MFD’s/Photocopiers?
• Who is your current supplier?
• What is the current number of MFD’s/Photocopiers within the organisation
• What make/model are the MFDs/Photocopiers
• What is the total mono print volume for the MFD’s/Photocopiers
• What is the total colour print volume for the MFD’s/Photocopiers
• What is the approximate spend on service over the last 12 months?
• When does the Rental and or service agreement end for the MFDs/photocopiers, and what was the original contract term?
• Do you lease/rent or Purchase your desktop printers?
• Who is the current supplier?
• What is the current number of desktop printers within the organisation?
• What make/model are the desktop printers
• What is the total mono print volume for the desktop printers
• What is the total colour print volume for the desktop printers?
• What is the approximate spend on service over the last 12 months?
• When does the rental and or service agreement end for the desktop printers, and what was the original contract term?
• What is the contact email for the person who deals with the printer and MFD contracts?
Yours faithfully,
David West
Dear David West
I am contacting you on behalf of Vale of White Horse District Council.
To enable us to answer your request, please could you clarify the following question:
. What is the current average energy charge within the organisation (kW hour)?
Please could you confirm whether you require the current average energy charge within our office buildings or across all our buildings such as community centres, arts centres, public conveniences, mobile home parks, car parks and temporary housing?
Your request will be placed on hold until we receive clarification from you. If we do not hear from you by enter 2 months from the date this email is sent, we will assume that you no longer wish to receive this information and we will close your request. Should you then wish to receive this information in the future, you will need to make a new Freedom of Information request.
Please note: The 20-working day response time will not start until a satisfactory response is received.
Kind regards
Information Governance Team
Legal & Democratic Services
Vale of White Horse District Council
www.whitehorsedc.gov.uk
To find out more about how the council holds, uses and stores your personal data, please click on the link below
Vale of White Horse District Council
Dear FOI Vale,
Thank you for the swift response,
To clarify question: What is the current average energy charge within the organisation (kW hour)
I would only like to know the average energy charge for the organisations office buildings.
Yours sincerely,
D.West
Dear D West
Thank you for providing clarification on 8 November 2023.
Please accept this email as confirmation that your request has been
received and is being considered by the relevant departments and that a
response will be sent to you within 20 working days, subject to the
information not being exempt and subject to any need for clarification.
The deadline for this will be 7 December 2023
The reference number for this request is Vale 23/708
I trust that this email is sufficient to assure you that your request is
being dealt with. However, should you have any queries in the meantime,
please do not hesitate to contact the FOI team at
[1][Vale of White Horse District Council request email]
Kind regards
Information Governance Team
Legal & Democratic Services
Vale of White Horse District Council
[2]www.whitehorsedc.gov.uk
We’ve moved – our address is now:
Abbey House
Abbey Close
Abingdon
OX14 3JE
Please update your records.
To find out more about how the council holds, uses and stores your
personal data, please click on the link below
[3]Vale of White Horse District Council
Dear David West
Thank you for your Freedom of Information request, which was logged under
FOI 23/708 VALE and passed to me to respond accordingly.
Under Section 1 of the Freedom of Information Act 2000 (the 2000 Act) you
are entitled to be informed in writing whether the council holds the
information specified in your request and, if that is the case, to have
that information communicated to you unless any of the statutory
exemptions apply. I have considered your request and can confirm we do
hold some of the information asked and I do not believe any of the
statutory exemptions apply to your request. Please find below the
information you requested (where available):
I would be very grateful if you would provide me with answers for the
following questions regarding your carbon goals and printer agreements
through the organisation:
• What is the current average energy charge within the organisations
office buildings (kW hour)?
The average using our night rate and other time charges is £0.32186
• What Carbon reduction goals are in place within the organisation?
Our climate action targets are: to become carbon neutral within our own
operations by 2030, with an aim for a 75 per cent reduction in our
emissions by 2025.
For the Vale to become a carbon neutral district by 2045, with an aim for
a 75 per cent reduction in emissions across the district by 2030.
• What is the contact email for the person who deals with
sustainability and ESG matters within the organisation?
There is not a specific person who deals with sustainability and ESG
matters – it is a corporate/council wide responsibility.
• Do you lease/rent or Purchase your MFD’s/Photocopiers?
Lease
• Who is your current supplier?
Ricoh
• What is the current number of MFD’s/Photocopiers within the
organisation
5
• What make/model are the MFDs/Photocopiers
Ricoh IMC5500 & MP305+SP
• What is the total mono print volume for the MFD’s/Photocopiers
119,551
• What is the total colour print volume for the MFD’s/Photocopiers
140,094
• What is the approximate spend on service over the last 12 months?
Rental = £4729.58, B/W costs £297.25, Colour costs £3484.58
• When does the Rental and or service agreement end for the
MFDs/photocopiers, and what was the original contract term?
Current contract expired, original contract was for 3 years.
• Do you lease/rent or Purchase your desktop printers?
N/A
• Who is the current supplier?
N/A
• What is the current number of desktop printers within the
organisation?
Zero
• What make/model are the desktop printers
N/A
• What is the total mono print volume for the desktop printers
N/A
• What is the total colour print volume for the desktop printers?
N/A
• What is the approximate spend on service over the last 12 months?
N/A
• When does the rental and or service agreement end for the desktop
printers, and what was the original contract term?
N/A
• What is the contact email for the person who deals with the
printer and MFD contracts?
[1][email address]
Please treat this as the councils’ formal response under the 2000 Act. If
you are not satisfied with the decision I have made in response to your
request, you can make a request for an internal review by emailing
[2][Vale of White Horse District Council request email] within 40 working days from the day we issued
our response. If you remain dissatisfied after following that procedure,
you have the right under Section 50 of the 2000 Act to complain to the
Information Commissioner if you feel the council has not dealt with your
request properly. You can contact the Commissioner at Wycliffe House,
Water Lane, Wilmslow, Cheshire SK9 5AF (telephone number: 0303 123 1113).
You can also find further information at [3]www.ico.org.uk.
Kind regards
Information Governance Team
Legal & Democratic Services
South Oxfordshire and Vale of White Horse District Councils
01235 422400
[4]www.southoxon.gov.uk
[5]www.whitehorsedc.gov.uk
We’ve moved – our address is now:
Abbey House
Abbey Close
Abingdon
OX14 3JE
Please update your records.
To find out more about how the councils hold, use and store your personal
data, please click on the appropriate link:
[6]South Oxfordshire District Council [7]Vale of White Horse District
Council
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