Print and printers used internally at council

Jack Butter made this Freedom of Information request to Welwyn Hatfield Borough Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Welwyn Hatfield Borough Council,

1. Please state the number of printers currently within the organization, including MFD´s & photocopiers.
2. What percentage of your fleet is in colour vs mono?
3. In terms of usage, what is your monthly page volumes?
4. Who are the main manufacturers for the printers (hardware)?
5. Who are the main supplier(s) of print consumables (Toner, spares, etc)?
6. What are the start and end dates for the print support contract(s) if applicable?
7. What is the approximate spend on printers and consumables during the last year?
8. What is the length of the MFD contract(s)?
9. What is the approximate spend on MFD’s and consumables during the last full year?
10. What are the start and end dates for the managed print contract in your organization (if applicable)?
11. Which procurement route or framework was used to procure this service?

Yours faithfully,

Jack Butter

Ian Colyer, Welwyn Hatfield Borough Council

Dear Mr Butter,

 

Thank you for your request for information received on 20^th September
2018.

 

The Council’s policy is to release information unless an exemption can be
reasonably applied. The Council will respond within 20 working days by
either releasing the information or letting you know why it cannot release
the information. If for any reason it is not possible to respond within
the 20 days, we will let you know as soon as possible with the date by
which we anticipate we are able to respond.  

 

For your information, the Freedom of Information Act 2000 defines a number
of exemptions, which may prevent release of the information you have
requested. There will be an assessment of your request and if any of the
exemption categories apply then the information may not be released. You
will be informed if this is the case, including your rights of appeal
against the refusal to disclose the information.

 

If the information you request concerns a third party then they may be
consulted prior to a decision being taken on whether or not to release the
information to you. You will be informed if this is the case.

 

If you have any queries or concerns then please contact Ian Colyer,
Freedom of Information Officer, Welwyn Hatfield Council, Council Offices,
The Campus, Welwyn Garden City, Herts. AL8 6LA, Tel: 01707 357413, Email:
[1][Welwyn Hatfield Borough Council request email]

 

Further information is also available from the Information Commissioner
at:

Information Commissioner’s Office

Wycliffe House,

Water Lane```

Wilmslow,

Cheshire,

SK9 5AF

Telephone: 01625 545 700

[2]http://www.informationcommissioner.gov.uk

 

 

 

Ian Colyer,

Freedom of Information Officer,

Welwyn Hatfield Borough Council

Tel: 01707 357413

Email: [3][email address]

 

Working better, together

 

[4]www.welhat.gov.uk

 

 

 

 

 

 

 

 

 

 

 

 

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http://www.welhat.gov.uk/privacy-notice

    

References

Visible links
1. mailto:[Welwyn Hatfield Borough Council request email]
2. http://www.informationcommissioner.gov.uk/
3. mailto:[email address]
4. http://www.welhat.gov.uk/

Ian Colyer, Welwyn Hatfield Borough Council

1 Attachment

Dear Mr Butter,

 

Thank you for your request for information received on 20^th September
2018. Please see the response below.

 

 1. Please state the number of printers currently within the organization,
including MFD´s & photocopiers.

c38 centrally monitored MFD’s

 2. What percentage of your fleet is in colour vs mono?

Approx. 75%

3. In terms of usage, what is your monthly page volumes?

c 300 000

 3. Who are the main manufacturers for the printers (hardware)?

MFD’s Ricoh, printers are discouraged and a few are managed locally

5. Who are the main supplier(s) of print consumables (Toner, spares,
etc.)?

MFD’s Ricoh under the managed print service contract

 4. What are the start and end dates for the print support contract(s) if
applicable?

N/A

7. What is the approximate spend on printers and consumables during the
last year?

N/A

 5. What is the length of the MFD contract(s)?

We have a rolling managed print service which is regularly reviewed by
procurement for value

9. What is the approximate spend on MFD’s and consumables during the last
full year?

c£71k

 6. What are the start and end dates for the managed print contract in
your organization (if applicable)?

We have a rolling managed print service which is regularly reviewed by
procurement for value

11. Which procurement route or framework was used to procure this service?

Crown Commercial Services

 

 

I hope this satisfies your request but if you have any queries or concerns
then please contact Ian Colyer, Freedom of Information Officer, Welwyn
Hatfield Council, Council Offices, The Campus, Welwyn Garden City,
Hertfordshire AL8 6LA, Telephone: 01707 357413,
Email:[Welwyn Hatfield Borough Council request email]. I attach a copy of the Freedom of Information
complaint procedure.

 

Further information is also available from the Information Commissioner
at:

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

Telephone: 01625 545 700

[1]www.informationcommissioner.gov.uk

 

 

 

Ian Colyer,

Freedom of Information Officer,

Welwyn Hatfield Borough Council

Tel: 01707 357413

Email: [2][email address]

 

Working better, together

 

[3]www.welhat.gov.uk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Please consider the environment before printing this email.

You can report missed bins, abandoned vehicles, fly-tipping, litter,
graffiti and flyposting as well as tell us about problems with litter and
dog bins Online. The information in this email is intended for the named
recipients only. It may be subject to public disclosure under the Freedom
of Information Act 2000. Unless the information is legally exempt from
disclosure, the confidentiality of this email and your reply cannot be
guaranteed. This email and any attachments may contain confidential
information and intellectual property (including copyright material). It
is only for the use of the addressee(s) in accordance with any
instructions contained within it. Please treat any personal and
sensitivity data that may be contained within this email in accordance
with the requirements of the General Data Protection Regulation (GDPR).
Such data should only be processed and retained where there is a
legitimate need to do so. Should you have a legitimate need to share this
information please make the recipient aware of their responsibilities for
handling this data in accordance with the GDPR. If you are not the
addressee, you are prohibited from copying, forwarding, disclosing, saving
or otherwise using it in any way. If you receive this email in error,
please immediately advise the sender and delete it. Sopra Steria may
monitor the content of emails within Welwyn Hatfield Council?s network to
ensure compliance with the Council?s policies and procedures. Emails are
susceptible to alteration and their integrity (including origin) cannot be
assured. Welwyn Hatfield Council and Steria shall not be liable for any
modification to a message, or for messages falsely sent.

The full Welwyn Hatfield Borough Council email disclaimer can be viewed at
www.welhat.gov.uk/emaildisclaimer.

Welwyn Hatfield Borough Council is committed to protecting your privacy
when you use our services. The Privacy Notice below explains how we use
information about you and how we protect your privacy.
http://www.welhat.gov.uk/privacy-notice

    

References

Visible links
1. http://www.informationcommissioner.gov.uk/
2. mailto:[email address]
3. http://www.welhat.gov.uk/