Print and printers used internally at council

Jack Butter made this Freedom of Information request to Bridgend County Borough Council

This request has been closed to new correspondence. Contact us if you think it should be reopened.

The request was successful.

Dear Bridgend County Borough Council,

Please could you provide the following information with regards to your current printing expenditure:
Q1. Current contract details? a. Photocopiers/MFDs b. Printers c. Print room / reprographics
Q2. Companies awarded? a. Photocopiers/MFDs b. Printers c. Print room / reprographics
Q3. Length of contract/s and end dates? a. Photocopiers/MFDs b. Printers
c. Print room / reprographics
Q4. Number of devices? a. Photocopiers/MFDs b. Printers c. Print room / reprographics
Q5. Annual print/copy volume a. Photocopiers/MFDs b. Printers c. Print room / reprographics
Q6. Annual spend? a. Photocopiers/MFDs b. Printers c. Print room / reprographics
Q7. Details on how these were procured. i.e. By Framework a. Procurement method b. If Framework, please state which one.
Q8. Do you have any print management software? If so, which software?
Q9. Do they supply you with any scanning software (additional to the software native to the device)?
Q10. What Document Management solution/s do you currently use within your organization?
Q11. Who is the person within your organization responsible for the MFD's and the contract(s), what is their title, and their contact details

Yours faithfully,

Jack Butter

foi, Bridgend County Borough Council

Dear Sir/Madam

FOI REQUEST X04-832.

We acknowledge your request for information received on 12th November 2018.

We are considering your request and you should receive a response within the statutory timescale of 20 working days, unless the information is exempt or we require additional time to consider whether disclosure is in the public interest in accordance with section 2 of the Freedom of Information Act.

We will try to supply information in electronic format by email, but if this is not possible we will let you know. If you have any special requirements e.g. language, audio, large print, etc. then please let us know.

The Act defines a number of exemptions which may prevent release of the information you have requested. Before we provide the information we will consider whether it is proper to release it and if any of the exemption categories do apply then the information will not be released. We will tell you if this is the case, and you will have a right of appeal.

If the information you request contains reference to a third party then they may be consulted prior to a decision being taken on whether or not to release the information to you. We will tell you if this is the case.

You may have to pay a fee for this information. We will consider this and let you know. If so you will have to pay the fee before we process and release the information.

If you have any queries or concerns, then please contact me directly. You can find out more about the Act from the Information Commissioner at:
Information Commissioner’s Office – Wales 2nd Floor Churchill House Churchill Way Cardiff
CF10 2HH
Telephone: 02920 678400 Fax: 02920 678399
Email: [email address]
Website: https://ico.org.uk/

Cynorthwyydd Gwybodaeth | Information Assistant
Y Swyddfa Rhyddid Gwybodaeth | Freedom of Information Office
Gwasanaethau Gweithredol a Phartneriaethol | Operational and Partnership Services
Cyngor Bwrdeistref Sirol Pen-Y-Bont ar Ogwr | Bridgend County Borough Council
Ffon / Phone: (01656) 643319
Ffacs / Fax: (01656) 657899

E-bost / E-Mail [Bridgend County Borough Council request email]
Gwefan / Website: www.bridgend.gov.uk

Rydym yn croesawu gohebiaeth yn Gymraeg. Rhowch wybod i ni os mai Cymraeg yw eich dewis iaith.
We welcome correspondence in Welsh. Please let us know if your language choice is Welsh.

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foi, Bridgend County Borough Council

Dear Sir/Madam,

 

FREEDOM OF INFORMATION REQUEST X04-832

 

We refer to your email dated 12^th November 2018 which contained a request
for information as set out in italics below.  Following consideration of
your request, in accordance with the Freedom of Information Act 2000, I
respond to each point as follows:

 

1. Current contract details?

 

a. Photocopiers/MFDs

Canon

b. Printers

None

c. Print room / reprographics

Canon

 

2. Companies awarded?

 

a. Photocopiers/MFDs

Canon

b. Printers

None

c. Print room / reprographics

Canon

 

3. Length of contract/s and end dates?

 

a. Photocopiers/MFDs

Jan 2015 to Jan 2018 extended to January 2020

b. Printers N/A

c. Print room / reprographics Jan 2015 to Jan 2018 extended to January
2020

 

4. Number of devices?

 

a. Photocopiers/MFDs

68

b. Printers

50

c. Print room / reprographics

3

 

5. Annual print/copy volume

 

a. Photocopiers/MFDs

6,160,486

b. Printers

This is not recorded, therefore the Council does not hold the requested
information.

c. Print room / reprographics

2,343,306

 

6. Annual spend?

 

a. Photocopiers/MFDs

£128,783-78

b. Printers

£16,669-63

c. Print room / reprographics

£60,121-75

 

7. Details on how these were procured. i.e. By Framework a. Procurement
method b. If Framework, please state which one

 

CCS Framework 1599 for MFDs and print room.

 

No procurement process for ad hoc printers

 

8. Do you have any print management software? If so, which software?

 

Uniflow

 

9. Do they supply you with any scanning software (additional to the
software native to the device)?

 

No

 

10. What Document Management solution/s do you currently use within your
organization?

 

Northgate’s Information@work

 

Q11. Who is the person within your organization responsible for the MFD's
and the contract(s), what is their title, and their contact details

 

Whilst we can confirm that we hold the name and email addresses for
managers in the Council’s ICT Department, we consider this information is
exempt under Section 40 (2) of the Freedom of Information Act 2000 which
states that:

 

(2) Any information to which a request for information relates is also
exempt information if –

 

(a) it constitutes personal data which do not fall within subsection (1),
and

 

(b) either the first or second condition below is satisfied

 

(3) The first condition is-

 

(a) in a case where the information falls within any of the paragraphs (a)
to (d) of the definition of ‘data’ in section 1(1) of the Data Protection
Act 1998, that the disclosure of the information to a member of the public
otherwise than under this Act would contravene-

 

(i) any of the data protection principles

 

Section 1(1) of the Data Protection Act 1998 states that-

 

Personal data means data which relate to a living individual who can be
identified –

 

(a) from those data, or

 

(b) from those data and other information which is in the possession of,
or is likely to come into the possession of, the data controller,

 

and includes any expression of opinion about the individual and any
indication of the intentions of the data controller or any other person in
respect of the individual.

 

Under Section 40 of the Freedom of Information Act, the information
requested is subject to an absolute exemption. This exemption applies
because the information requested would constitute a disclosure of
personal data.

 

The Information Commissioner’s guidance “Access to Information about
public authorities’ employees” and “When should names be disclosed”
provide guidance on how the Authority should treat requests for
information of this nature. The Authority considers the information
requested to be absolutely exempt from disclosure by virtue of Section
40(2) of the Freedom of Information Act 2000.

 

The Authority does not consider that it would be fair in all the
circumstances to identify the individual as whilst the information relates
to them in their professional capacity, they would not reasonably expect
their details to be placed into the public domain. The Authority’s
procedure is not to disclose as a matter of routine information about
members of staff below Corporate Director level.

 

Therefore, to the extent set out above, this letter acts as a Refusal
Notice in accordance with Section 17 of the Freedom of Information Act
2000 as we have not supplied all of the information requested.

 

We are however able to advise you that the Chief Executive has management
responsibility for the Council’s ICT Department. Contact details for the
Chief Executive are provided below:-

 

Darren Mepham

Email address – [1][email address]

 

I hope this response satisfies your request. If you are dissatisfied with
the handling of the request, under the Freedom of Information Act 2000 you
have the right to request a review of the Council’s response to your
request for information.  If you wish to request a review, please write to
the below address or email [2][Bridgend County Borough Council request email] .  Following ICO
guidance, a request for a review must be made within 2 months of a
response being received.

 

Monitoring Officer

Bridgend County Borough Council

Civic Offices,

Angel Street

Bridgend, CF31 4WB

 

If you remain dissatisfied with the outcome of that review, you may seek
further recourse by lodging an appeal with the Information Commissioner
at:

 

Information Commissioner’s Office – Wales

2^nd Floor

Churchill House

Churchill Way

Cardiff

CF10 2HH

Tel:  02920 678400

Fax:  02920 678399

E:mail : [3][email address]

Website:  [4]www.ico.org.uk

 

Yours sincerely

--

Freedom of Information Office

Bridgend County Borough Council

Level 4, Civic Offices

Angel Street

Bridgend

CF31 4WB

Tel: 01656 643565

Email: [Bridgend County Borough Council request email]

 

 

Cynorthwyydd Gwybodaeth | Information Ffon / Phone: (01656) 643319
Assistant
Ffacs / Fax: (01656) 657899
Y Swyddfa Rhyddid Gwybodaeth | Freedom of
Information Office  

Gwasanaethau Gweithredol a Phartneriaethol | E-bost / E-Mail
Operational and Partnership Services [5][Bridgend County Borough Council request email]

Cyngor Bwrdeistref Sirol Pen-Y-Bont ar Ogwr | Gwefan / Website:
Bridgend County Borough Council [6]www.bridgend.gov.uk

 

Rydym yn croesawu gohebiaeth yn Gymraeg. Rhowch wybod i ni os mai Cymraeg
yw eich dewis iaith.

We welcome correspondence in Welsh. Please let us know if your language
choice is Welsh.

 

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