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Dear East Lancashire Hospitals NHS Trust,

1. Please state who is your supplier for:
a) MFDs/ MPS
b) Print room/ reprographics

2. Please can you confirm the start and expiry dates for your contracts for:
a) MFDs/ MPS
b) Print room/ reprographics

3. Please can you confirm the number of devices you have for:
a) MFDs/ MPS
b) Print room/ reprographics

4. Please can you confirm if the contracts are managed internally or through a managed print provider:
a) MFDs/ MPS
b) Print room/ reprographics

5. Please can you confirm the person and their role who is in charge of the procurement for printing and any managed print contracts?
a) MFD's/MPS
b) Print room/ repographics

6. Who is in charge of the day to day running of MFD devices from a IT/Tech point of view?
a) MFD's/MPS
b) Print room/ reprographics

7. Does the Trust hold paper based records?
If so, are these held in-house or are the stored with a 3rd party?
Please state the 3rd party supplier.
Please state who is in charge of your paper based records within the trust

8. Does the Trust have a mail room?
If yes, how many staff work in the mail room?

9. Does the Trust have a hybrid mail system?
If yes, what system does the council use?

Yours faithfully,

Tim Smith

Freedom of Information (ELHT) Mailbox, East Lancashire Hospitals NHS Trust

Thank you for your Freedom of Information Request under the terms of the Freedom of Information Act 2000 – Ref: 2020/01/10 Smith T

Under the Act, the department is required to provide you with a response within 20 working days. We will write to you in response to your request for information by the 07 February 2020.

The Freedom of Information Act includes a number of exemptions to releasing information. Some of these are qualified exemptions which require us to consider whether it is in the public interest to disclose or withhold the information. In these circumstances we may need more time to consider your request, and if this is the case we will write to you by the date above to inform you of when you can expect to receive a response. If you have any queries regarding this request please do not hesitate to contact me, quoting the reference number at the top of this email in all future correspondence.

Details of how we will process your request are available on our website at: https://elht.nhs.uk/about-us/freedom-of-...

Yours sincerely

Freedom of Information Team
East Lancashire Hospitals NHS Trust

[email address]

Website: www.elht.nhs.uk
Twitter: @ELHT_NHS
Facebook: ELHT.NHS

Royal Blackburn Hospital | Haslingden Road | Blackburn | Lancashire | BB2 3HH

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Freedom of Information (ELHT) Mailbox, East Lancashire Hospitals NHS Trust

Dear Mr. Smith,
Thank you for your Freedom of Information Request under the terms of the Freedom of Information Act 2000. Please find the response to your questions below.

1. Please state who is your supplier for:
a) MFDs/ MPS
A) CANON
b) Print room/ reprographics
A) N/A

2. Please can you confirm the start and expiry dates for your contracts for:
a) MFDs/ MPS
A) SEPT 2018 TO SEPT 2023
b) Print room/ reprographics
A) N/A

3. Please can you confirm the number of devices you have for:
a) MFDs/ MPS
A) 419
b) Print room/ reprographics
A) N/A

4. Please can you confirm if the contracts are managed internally or through a managed print provider:
a) MFDs/ MPS
A) MANAGED INTERNALLY
b) Print room/ reprographics
A) N/A

5. Please can you confirm the person and their role who is in charge of the procurement for printing and any managed print contracts?
a) MFD's/MPS
A) PROCUREMENT MANAGER (PROFESSIONAL SERVICES & ICT)
b) Print room/ reprographics
A) N/A

6. Who is in charge of the day to day running of MFD devices from a IT/Tech point of view?
a) MFD's/MPS
A) SYSTEM SUPPORT TEAM
b) Print room/ reprographics
A) N/A

7. Does the Trust hold paper based records?
A) YES
If so, are these held in-house or are the stored with a 3rd party?
A) IN HOUSE AND 3RD PARTY
Please state the 3rd party supplier.
A) IRON MOUNTAIN
Please state who is in charge of your paper based records within the trust
A) THE DIRECTORATE MANAGER FOR CLINICAL OUTPATIENTS AND ADMINISTRATION

8. Does the Trust have a mail room?
A) YES
If yes, how many staff work in the mail room?
A) 11 STAFF WORK ACROSS TWO MAIL ROOMS

9. Does the Trust have a hybrid mail system?
A) YES
If yes, what system does the council use?
A) THE TRUST USES ENVOY MESSENGER

If you are not satisfied with the response you have received in relation to your request and wish to request a review or make a complaint, you should write to the Trust Data Protection Officer/Head of Information Governance, Corporate Development Building, Royal Blackburn Hospital, Haslingden Road, Blackburn, BB2 3HH. Email: [East Lancashire Hospitals NHS Trust request email]

If you are not content with the outcome of our review, you may apply to the Information Commissioner for a decision. The Information Commissioner can be contacted at:

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Yours sincerely,

Freedom of Information Team
East Lancashire Hospitals NHS Trust
[email address]

Website: www.elht.nhs.uk
Twitter: www.twitter.com/ELHT_NHS
Facebook: www.facebook.com/ELHT.NHS

Corporate Offices Building | Royal Blackburn Teaching Hospital | Haslingden Road | Blackburn | Lancashire | BB2 3HH

The information contained in this email may be privileged. It is intended for the addressee only. If you are not the intended recipient, or the designated substitute, please notify the sender and delete this email immediately. The contents of this email must not be disclosed without the sender's consent. We cannot accept any responsibility for viruses, so please scan all attachments.

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