Dear Colchester Borough Council,

Please can you assist me through the Freedom of Information in providing the following information please:
1. Please state the number of printers currently within the organization, including MFD´s & photocopiers.
2. Please state the number of devices that are A3 compatible.
3. What percentage of your fleet is printed in colour vs mono?
4. In terms of useage, what is your monthly page volumes?
5. Who are the main manufacturers for the printers (hardware)?
6. Who are the main supplier(s) of print consumables (Toner, spares, etc)?
7. Who is your preferred channel partner, if any?
8. What is the approximate spend on printers and consumables during the last year?
9. What are the start and end dates for the managed print contract in your organization (if applicable to the MFD´s)?
10. Which procurement route or framework was used to procure this service?
11. The named person and their role in your organization is in charge of the procurement for printing and any managed print contracts.

Yours faithfully,

R Malhotra

Info, Colchester Borough Council

Dear Requester

Thank you for your request which has been logged under reference 346259.

For full details of the Freedom of Information Act, the Environmental Information Regulations, how a request is dealt with and related information please visit http://www.ico.org.uk .

Yours sincerely

Mike Fawcett
Information and Project Officer
Colchester Borough Council
Telephone: 01206 508793
Textphone users dial 18001 followed by the full number that you wish to call.
www.colchester.gov.uk

Mike Fawcett, Colchester Borough Council

Dear Requester

I am now able to respond to your Freedom of Information request logged on 3rd November under reference 346259.

1. Please state the number of printers currently within the organization, including MFD´s & photocopiers.

Currently 26 MFDs

2. Please state the number of devices that are A3 compatible.

All MFDs have A3 print capability

3. What percentage of your fleet is printed in colour vs mono?

15%

4. In terms of useage, what is your monthly page volumes?

Current average: 357,000 pages

5. Who are the main manufacturers for the printers (hardware)?

Canon

6. Who are the main supplier(s) of print consumables (Toner, spares, etc)?

Currently Canon UK Ltd

7. Who is your preferred channel partner, if any?

Following a recent procurement exercise the Council have awarded a contract to Konica Minolta

8. What is the approximate spend on printers and consumables during the last year?

Currently £36,000 p.a.

9. What are the start and end dates for the managed print contract in your organization (if applicable to the MFD´s)?

The contract with Konica will commence in January 2018 and will run for three years with the option of a one year extension.

10. Which procurement route or framework was used to procure this service?

CCS Framework

11. The named person and their role in your organization is in charge of the procurement for printing and any managed print contracts.

The Council does not supply direct contact details for officers in connection with enquiries regarding future tenders as we consider these details to be exempt from release under Sections 36(2) & 40(2) of the Freedom of Information Act 2000. Any approach for the supply of goods or services to the Council must be made using the procedures outlined at http://www.colchester.gov.uk/procurement and the pages linked from there. The public interest rests with ensuring that all approaches by contractors are made on an equal footing in response to advertised tenders and that officer time is not taken up in dealing with unnecessary communications.

If you are unhappy with the service you have received in relation to your request and wish to make a complaint or request a review of our decision, you should write to: Mr Andrew Weavers, Monitoring Officer, Colchester Borough Council, Rowan House, 33 Sheepen Road, Colchester, CO3 3WG; email [email address] .

If you have any further questions or concerns regarding this request please contact me again quoting the reference given above.

Yours sincerely

Mike Fawcett
Information and Project Officer
Colchester Borough Council

Tel: 01206 508793
Textphone users dial 18001 followed by the full number that you wish to call.
www.colchester.gov.uk

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