Dear Newport City Council,

Please can you assist me through the Freedom of Information in providing the following information please:

1. Please state the number of printers currently within the organization, including MFD´s & photocopiers.
2. What percentage of your fleet is in colour vs mono?
3. In terms of useage, what is your monthly page volumes?
4. Who are the main manufacturers for the printers (hardware)?
5. Who are the main supplier(s) of print consumables (Toner, spares, etc)?
6. What are the start and end dates for the print support contract(s) if applicable?
7. What is the approximate spend on printers and consumables during the last year?
8. What is the length of the MFD contract(s)?
9. What are the start and end dates for the managed print contract in your organization (if applicable)?
10. Which procurement route or framework was used to procure this service?
11. The named person and their role in your organization is in charge of the procurement for printing and any managed print contracts.

Yours faithfully,

R Malhotra

City Contact Centre, Newport City Council

Prynhawn da/Good afternoon,

Thank you for your request for information. Your request was received on 05/09/2017 and the relevant department is dealing with it under the terms of the Freedom of Information Act 2000.

You should receive a reply to your request within the statutory time limit of 20 working days.

In some circumstances a fee may be payable and if that is the case, we will let you know. A fees notice will be issued to you, and you will be required to pay before we will proceed to deal with your request.

If you have any queries about this letter, please contact us.

For future reference, all Freedom of Information requests can now be submitted via the link below.

www.newport.gov.uk/foi

Should you have any further queries, please do not hesitate to contact us on the Telephone number below. Our hours of opening are Monday to Friday from 8am to 6pm.

Kind regards,

Kirsty
Newport City Council Contact Centre
Tel: 01633 656 656
Minicom: 01633 656 657

Visit www.newport.gov.uk
Did you know we offer a range of council services online, easy to use and available 24/7.

Mae’r Cyngor yn croesawu gohebiaeth yn Gymraeg a Saesneg. Byddwn yn cyfathrebu â chi yn eich dewis iaith, boed yn Saesneg, yn Gymraeg neu’n ddwyieithog, cyhyd â’n bod yn ymwybodol o’ch dewis. Ni fydd gohebu yn Gymraeg yn arwain at oedi.

The Council welcomes correspondence in English or Welsh. We will communicate with you in the language of your choice, whether that’s English, Welsh or in Bilingual format as long as we know which you prefer. Corresponding in Welsh will not lead to delay.

Newport City Council

Dear Sir/Madam

Thank you for your request for information about :

Print Services

Received on 05/09/2017

This request has been formally logged in our FOI management system and has been assigned the reference REQ04934.
You should receive a reply to your request within the statutory time limit of 20 working days.

Please remember to quote the reference number REQ04934 in any future communications.

Yours sincerely,
Information Management

Mae’r Cyngor yn croesawu gohebiaeth yn Gymraeg, Saesneg neu yn y ddwy iaith. Byddwn yn cyfathrebu â chi yn ôl eich dewis. Ni fydd gohebu yn Gymraeg yn arwain at oedi.

The Council welcomes correspondence in English or Welsh or both, and will respond to you according to your preference. Corresponding in Welsh will not lead to delay.

Disclaimer/Ymwadiad

This email contains information intended for the addressee only and may be confidential, the subject of legal or professional privilege, or be otherwise protected from disclosure. If you are not the intended recipient of this message, please notify the sender immediately and do not disclose, distribute or copy the email to any other party. This email and any attached file are the property of Newport City Council.

When you email Newport City Council, you consent to the Council monitoring and reading any such emails for the purposes of security and legislative compliance. For the full disclaimer please access http://www.newport.gov.uk/disclaimer.

Mae'r e-bost hwn yn cynnwys gwybodaeth y bwriedir ar gyfer y derbynnydd yn unig a gall fod yn gyfrinachol, yn destun ragorfraint gyfreithiol neu broffesiynol, neu fel arall wedi’i diogelu rhag cael ei rhyddhau. Os nad chi yw derbynnydd bwriadedig y neges hon, a fyddech cystal â rhoi gwybod i'r anfonwr ar unwaith a pheidio â datgelu, dosbarthu neu gopïo’r e-bost i unrhyw barti arall. Mae’r e-bost hon ac unrhyw ffeiliau atodedig yn eiddo i Gyngor Dinas Casnewydd.

Pan fyddwch yn anfon e-bost at Gyngor Dinas Casnewydd, rydych yn cydsynio i’r Cyngor fonitro a darllen unrhyw e-byst o’r fath at ddibenion cydymffurfio â diogelwch ac â deddfwriaeth. I weld yr ymwadiad llawn ewch i http://www.newport.gov.uk/ymwadiad

Information Management, Newport City Council

Dear Sir/Madam,

 

Thank you for your recent request for information which I have enclosed
below for ease of reference. Your request has been treated in accordance
with the Freedom of Information Act 2000 and/or the Environmental
Information Regulations 2004.

 

Your Request :  REQ04934

 

I can confirm that we do hold information that falls within the scope of
your request. The answers to your questions have been provided in Red Text
below.

 

1.            Please state the number of printers currently within the
organization, including MFD´s& photocopiers.

                There were 123 MFD printers  now reduced to 96 with the
new contract. There are also 3 large scale printers in the central print
room.

 

2.            What percentage of your fleet is in colour vs mono?

                Most printers on the new contact have the capability of
running both, but this is controlled through print rules. Historically we
print less than 10% of                       volume in colour.

 

3.            In terms of useage, what is your monthly page volumes?

                Apr-Jun 2016      July-Sept 2016   Oct-Dec 2016    
Jan-March 2017

                2,188,396             3,211,936            
2,118,588             1,577,909

 

4.            Who are the main manufacturers for the printers (hardware)?

                Xerox in Central Print room. Ricoh for MFD’s.

 

5.            Who are the main supplier(s) of print consumables (Toner,
spares, etc)?

                Xerox and Ricoh.

 

6.            What are the start and end dates for the print support
contract(s) if applicable?

                MFD’s October 2017 – 3 years. Central print room Sep 2014
– 5 years.

 

7.            What is the approximate spend on printers and consumables
during the last year?

            £218,719

 

8.            What is the length of the MFD contract(s)?

                3 years commencing October 2017.

 

9.            What are the start and end dates for the managed print
contract in your organization(if applicable)?

                Large scale printers managed in-house. 5 year contract
commenced September 2014.

 

10.          Which procurement route or framework was used to procure this
service?

                CCS.

 

11.          The named person and their role in your organization is in
charge of the procurement for printing and any managed print contracts.

                The Council does not publish direct contact details for
staff below the level of Head of Service, including email addresses and
phone numbers. Instead,  it          promotes the use of our website
[1]www.newport.gov.uk  and City Contact Centre (telephone (01633) 656656,
email at [2][Newport City Council request email]).  This helps   to ensure that customers
are always directed to the appropriate person and that e-mail
correspondence is routed correctly.  It also ensures that any staff
                moves do not affect the public's ability to contact the
Council and gain appropriate information.  Please find below the relevant
Head of Service for the service          you refer to.  In addition,
further advice on contacting the Council (including an online contact
form) can be found at:

                [3]http://www.newport.gov.uk/contactus

                Rhys Cornwall, Head of People & Business Change.  
[4][email address]

 

I hope this provides the information you were looking for; if there is any
further information that we can provide, please submit a further request.
If you have any queries about this email or if you are unhappy with the
service you have received in relation to your request and wish to make a
complaint or request a review of our decision, please contact me.

 

If you are not content with the subsequent outcome of your complaint, you
may apply directly to the Information Commissioner for a decision.
Generally, the ICO cannot make a decision unless you have exhausted the
Councils complaints procedure. The Information Commissioner can be
contacted at: The Information Commissioners Office, Wycliffe House, Water
Lane, Wilmslow, Cheshire SK9 5AF.

 

For future reference, all Freedom of Information requests can now be
submitted via the link below.

 

[5]www.newport.gov.uk/foi

 

Regards,

 

Information Management.

 

Mae’r Cyngor yn croesawu gohebiaeth yn Gymraeg, Saesneg neu yn y ddwy
iaith. Byddwn yn cyfathrebu â chi yn ôl eich dewis. Ni fydd gohebu yn
Gymraeg yn arwain at oedi.

The Council welcomes correspondence in English or Welsh or both, and will
respond to you according to your preference. Corresponding in Welsh will
not lead to delay.

Disclaimer/Ymwadiad

This email contains information intended for the addressee only and may be
confidential, the subject of legal or professional privilege, or be
otherwise protected from disclosure. If you are not the intended recipient
of this message, please notify the sender immediately and do not disclose,
distribute or copy the email to any other party. This email and any
attached file are the property of Newport City Council.

When you email Newport City Council, you consent to the Council monitoring
and reading any such emails for the purposes of security and legislative
compliance. For the full disclaimer please access
http://www.newport.gov.uk/disclaimer.

Mae'r e-bost hwn yn cynnwys gwybodaeth y bwriedir ar gyfer y derbynnydd yn
unig a gall fod yn gyfrinachol, yn destun ragorfraint gyfreithiol neu
broffesiynol, neu fel arall wedi’i diogelu rhag cael ei rhyddhau. Os nad
chi yw derbynnydd bwriadedig y neges hon, a fyddech cystal â rhoi gwybod
i'r anfonwr ar unwaith a pheidio â datgelu, dosbarthu neu gopïo’r e-bost i
unrhyw barti arall. Mae’r e-bost hon ac unrhyw ffeiliau atodedig yn eiddo
i Gyngor Dinas Casnewydd.

Pan fyddwch yn anfon e-bost at Gyngor Dinas Casnewydd, rydych yn cydsynio
i’r Cyngor fonitro a darllen unrhyw e-byst o’r fath at ddibenion
cydymffurfio â diogelwch ac â deddfwriaeth. I weld yr ymwadiad llawn ewch
i http://www.newport.gov.uk/ymwadiad

References

Visible links
1. http://www.newport.gov.uk/
2. mailto:[Newport City Council request email]
3. http://www.newport.gov.uk/contactus
4. mailto:[email address]
5. http://www.newport.gov.uk/foi

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