Princess Royal Hospital. Haywards Heath. Car Parking

The request was partially successful.

Dear Brighton and Sussex University Hospitals NHS Trust,

I request a copy of the following relating to the provision of the new car park ticket machines at the Princess Royal Hospital, Haywards Heath.

Correspondence.
Miinutes of meetings.
Consultations held .
This information to cover the period from January 2014 to the present date in 2018.

Yours faithfully,

Mike Mundy

FOI, Brighton and Sussex University Hospitals NHS Trust

Thank you for contacting the Freedom of Information (FOI) Office at
Brighton and Sussex University Hospitals NHS Trust.  This is an automated
response that confirms that we have received your correspondence.

 

If you have requested information under the Freedom of Information Act, we
will now consider your request and reply in due course.  Under the terms
of the Act, the Trust has 20 working days in which to respond.  Some
information however, might be withheld due to exemptions which are allowed
for by the Act.  If this is the case, we will tell you that we have
withheld information and why.

 

If clarification is required to assist us in identifying and locating the
information you have requested we will contact you.  The 20 working day
clock will then restart once we have received clarification.

 

If we can be of any further assistance to you, please do not hesitate to
contact the FOI Office at [BSUH request email]   Please quote your reference
number in any communication with us if you have been given one.

 

If you are trying to request personal medical information, this is called
a Subject Access Request and is not processed by the FOI Office.  Please
send your request to [email address]

 

Yours sincerely,

 

Freedom of Information Office

Brighton and Sussex University Hospitals NHS Trust

FOI, Brighton and Sussex University Hospitals NHS Trust

Acknowledgment - Freedom of Information Request - FOI005225

Dear Mike Mundy,

Thank you for your request for information made under the Freedom of
Information Act, which was received by us on 14/08/18.  Under the terms of
the Act, the Trust will endeavour to respond to your request within 20
working days

We will now consider your request and reply more fully in due course. 
Some information, however, might be withheld due to exemptions which are
allowed for by the Act.  If this is the case, we will tell you that we
have withheld information and why.

If clarification is required to assist us in identifying and locating the
information you have requested we will contact you.  The 20 working day
clock will then restart once we have received clarification.

If we can be of any further assistance to you in the meantime, please do
not hesitate to contact the Trust at: [1][BSUH request email].  Please quote
your reference number in any communication with us.

Yours sincerely,

Freedom of Information Office

Brighton and Sussex University Hospitals NHS Trust

 

References

Visible links
1. mailto:[BSUH request email]

FOI, Brighton and Sussex University Hospitals NHS Trust

Dear Mike Mundy,

 

We are writing with regard to your recent request for information under
the Freedom of Information (FOI) Act 2000.

 

We will require clarification before we are able to identify and locate
the information you are seeking.

 

Your request:

 

I request a copy of the following relating to the provision of the new car
park ticket machines at the Princess Royal Hospital, Haywards Heath.

 

Correspondence.

Minutes of meetings. 

Consultations held .

This information to cover the period from January 2014 to the present date
in 2018.

 

Duty to assist under section 16:

 

Under section 16 of the Act, the Trust has the responsibility of assisting
applicants with their FOI requests where possible and reasonable to do
so. 

 

In its current format your request is very broad, and is essentially a
large research project that seeks a variety of documents and
correspondence spanning almost 5 years.  Locating and compiling the
information you are seeking will require an unreasonable amount of staff
time to complete.  Such an endeavour would most certainly exceed the
‘appropriate limit’ as outlined in the Fees Regulations, therefore section
12 exemption (cost limit) is engaged at this time.  We regret that the
Trust does not have the spare capacity to fulfil such a work intensive
request.  We will provide further information about the application of
this exemption in our final response where appropriate.

 

If you are able to significantly reduce the scope of your request, then it
may be that this would fall below the £450/18 hour limit as laid out under
the regulations.  For example, are you able to refine your request to a
number of particular documents relevant to a specific topic you are
interested in, perhaps over a shorter period of time?   If so, then we
would be happy to reconsider your request.

 

The aim of the Trust is to provide the best care possible for our
patients.  Although the Trust is committed to openness and transparency,
FOI requests that are manifestly unreasonable cannot be given priority
over the management and delivery of patient services.  We appreciate your
understanding in this matter.

 

 

Please note that the 20 working day clock associated with FOI requests
will restart once we have received a response from you.

 

We look forward to your reply and will respond in due course.  Some
information, however, might be withheld due to exemptions which are
allowed for by the Act. If this is the case, we will tell you that we have
withheld information and why.

 

In the meantime, if we can be of further assistance please do not hesitate
to contact the Trust at: [1][BSUH request email]

 

Yours sincerely

 

Freedom of Information Office

Brighton and Sussex University Hospitals NHS Trust

References

Visible links
1. mailto:[BSUH request email]

Dear FOI,

Your reply noted.
Please reduce the period of my request to January 2017 to current date.
Hope that this will enable you to reply to my request.

Yours sincerely,

Mike Mundy

FOI, Brighton and Sussex University Hospitals NHS Trust

Dear Mike Mundy,

 

Thank you for your response to our recent email asking you to reduce the
scope of your request under section 16 duty to assist of the FOIA.

 

Although you have reduced the date period you have not been more specific
about the nature of information you are seeking.  Our email kindly asked
you to reduce your request to ‘a number of documents relevant to the
specific topic you are interested in’, but you have not done this.  The
terms ‘correspondence, minutes, consultations’ are too broad and apply to
an unreasonable amount of recorded information.  We estimate that such
criteria will apply to over 150 pieces of information held by several
departments, therefore requiring considerable research to compile.  All
recorded information regarding the procurement of the ‘new car park ticket
machines at the Princess Royal Hospital’ is not held in a central record
at this time.

 

The Trust understands its responsibilities under the Act and we wish to be
open and transparent about our activities.  We would like to help you with
your request, but you will need to be more specific about the information
you are seeking.  If you are able to reduce your request as outlined
above, we will be happy to reconsider what information we can provide.  In
the interim, section 12 exemption (cost limit) remains engaged.

 

You might be interested to know that the Trust publishes the minutes of
its Board meetings on our website -
[1]https://www.bsuh.nhs.uk/about-us/who-we-... These minutes
may contain some of the information you are seeking.

 

We look forward to your reply and will respond in due course.  Some
 information, however, might be withheld due to exemptions which are
allowed for by the Act. If this is the case, we will tell you that we have
withheld information and why.

 

In the meantime, if we can be of further assistance please do not hesitate
to contact us at – [2][BSUH request email]

 

Kindest regards,

 

Freedom of Information Office

Brighton and Sussex University Hospitals NHS Trust

 

 

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Dear FOI,

I want details of the discussions that were held in determining the type of machine that would be provided to replace the previous machines please.

Yours sincerely,

Mike Mundy

FOI, Brighton and Sussex University Hospitals NHS Trust

Dear Mike Mundy,

 

We are writing to you regarding your recent request for information under
the Freedom of Information (FOI) Act 2000.

 

Your request:

 

I request a copy of the following relating to the provision of the new car
park ticket machines at the Princess Royal Hospital, Haywards Heath.

 

Correspondence.

Minutes of meetings. 

Consultations held .

This information to cover the period from January 2014 to the present date
in 2018.

 

Clarification requested and received under section 16 (duty to assist):

 

Please reduce the period of my request to January 2017 to current date.

 

I want details of the discussions that were held in determining the type
of machine that would be provided to replace the previous machines please.

 

Our response:

 

Under Section 1(1)(a) of the Freedom of Information Act, the Trust can
confirm that it holds information relevant to your request but we are
unable to provide it at this time.

 

We have located information relevant to your request however, there is
concern that some of the details contained in the information are
commercially sensitive and therefore section 43(2) commercial interest
exemption may apply. 

 

We appreciate the public interest in this subject and the way in which the
Trust carries out its business, therefore the Trust is requesting an
additional 20 working days in which to carry out a ‘public interest test’
associated with section 43(2).  This is a ‘qualified’ exemption, which
means that the Trust is obligated to carry out a public interest test to
determine whether it is in the public interest to disclose the information
you have requested. 

 

Section 10(3) under the Freedom of Information Act enables an authority to
extend the 20 working day limit up to a ‘reasonable’ time in any case
where:

 

·         it requires more time to determine whether or not the balance of
the public interest lies in maintaining an exemption; or

·         it needs further time to consider whether it would be in the
public interest to confirm or deny whether the information is held.

 

This extension only applies to requests where the authority considers a
‘qualified’ exemption (an exemption that is subject to a public interest
test) to be engaged, which in this case is section 43.  The Act does not
define what might constitute a ‘reasonable’ extension of time.  However,
it is the view of the Information Commissioner’s Office (ICO) that an
authority should take no more than an additional 20 working days to
consider the public interest, meaning that the total time spent dealing
with the request should not exceed 40 working days.

 

We would therefore appreciate an additional 20 working days to consider
your request and prepare our response.  The Trust will aim to respond to
your request on or before 09 November 2018.

 

We regret any inconvenience that may be caused by this delay.

 

In the meantime, if we can be of further assistance please do not hesitate
to contact the Trust at: [1][BSUH request email]

 

With kind regards,

 

Freedom of Information Office

Brighton and Sussex University Hospitals NHS Trust

References

Visible links
1. mailto:[BSUH request email]

Dear FOI,

I agree to your request for an extra 20 days to respond.

Yours sincerely,

Mike Mundy

FoI, Brighton and Sussex University Hospitals NHS Trust

Dear Mike Mundy,

 

We are aware that we have yet to provide a response to your recent request
for information under the Freedom of Information Act.  This is because one
of our staff involved in this process has had to take long-term leave.  We
are however, now preparing our response and should have a reply to you by
the end of the week.

 

Please accept our sincere apologies for this delay and we regret any
inconvenience this may have caused.

 

With kind regards,

 

Freedom of Information Office

Brighton and Sussex University Hospitals NHS Trust

 

Dear FOI,

May I have an update please.

Yours sincerely,

Mike Mundy

Dear Brighton and Sussex University Hospitals NHS Trust,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Brighton and Sussex University Hospitals NHS Trust's handling of my FOI request 'Princess Royal Hospital. Haywards Heath. Car Parking'.

Despite assurances, I am still without the information requested.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

Mike Mundy

FoI (BRIGHTON AND SUSSEX UNIVERSITY HOSPITALS NHS TRUST),

Dear Mike Mundy,

 

We are writing to acknowledge your request for an Internal Review
regarding your recent request for information under the Freedom of
Information (FOI) Act (our ref: FOI005225).  Your appeal request was
received in our office on: 13/03/2019

 

BSUH NHS Trust is committed to its responsibilities under the Freedom of
Information Act 2000 and we regret that you are unhappy with the Trust’s
response to your request.  Please know that we are looking into this
matter with urgency and will reply more fully in due course.  Under the
Freedom of Information Act, we have 20 working days in which to respond.

 

If we can be of further assistance please do not hesitate to contact the
Trust at: [1][email address]

 

Yours sincerely

 

Freedom of Information Office

Brighton and Sussex University Hospitals NHS Trust

 

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FoI (BRIGHTON AND SUSSEX UNIVERSITY HOSPITALS NHS TRUST),

Dear Mike Mundy,

 

We are writing with regard to your appeal of your Freedom of Information
Request (our ref: FOI005225).

 

Firstly, please accept our sincere apologies for the delay in our response
to your request.  Since April 2017, there has been considerable staff
turnover in Procurement, Facilities and Estates and Security at the Trust
which has resulted in your request not being properly addressed.  Many of
the staff involved in the procurement of the equipment relevant to your
request have now left the Trust, which has meant that identifying and
locating the information you are seeking has been a challenge for our
current staff. 

 

According to the FOI Code of Practice issued by the Information
Commissioner’s Office “…an internal review should take no longer than 20
working days in most cases, or 40 in exceptional circumstances.”  We
believe that the changes in staffing highlighted above which has impacted
on our ability to process your request in a timely manner, is considered
an exceptional circumstance.  We therefore kindly request an additional 20
working days in which to process your internal review request.  The Trust
will therefore respond to you on or before 10 May 2019.

 

BSUH NHS Trust is committed to its responsibilities under the Freedom of
Information Act 2000 and we regret any inconvenience this delay may cause.

 

In the meantime, if we can be of any further assistance please do not
hesitate to contact the Trust at: [1][email address]

 

Yours sincerely

 

Freedom of Information Office

Brighton and Sussex University Hospitals NHS Trust

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FoI (BRIGHTON AND SUSSEX UNIVERSITY HOSPITALS NHS TRUST),

3 Attachments

Dear Mike Mundy,

 

We are writing in response to your recent appeal regarding your Freedom of
Information request (our ref: FOI005225).

 

We have appreciated the additional time given to us to locate information
relevant to your request and prepare our response.  Thank you for your
patience.

 

Please find attached our reply to your request for an internal review, as
well as supporting documents.

 

If we can be of further assistance please do not hesitate to contact the
Trust at: [1][email address]

 

Again, please accept for sincere apologies for the considerable time you
have had to wait for an answer to your request.

 

Yours sincerely

 

Freedom of Information Office

Brighton and Sussex University Hospitals NHS Trust

 

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