Prevention of fraudulent invoices

Spend Network made this Freedom of Information request to Derbyshire County Council

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The request was successful.

Dear Derbyshire County Council,

I am making a request under the FOI Act.

What steps do you employ to prevent the payment of fraudulent invoices that have been raised in the name of existing suppliers (i.e. where a fraudster raises an invoice in the name of a company that is already a supplier but with the fraudster’s own bank details)?

I await your response within 20 working days.

Yours faithfully,

Helen McNally

Access 2 Info (Commissioning Communities and Policy), Derbyshire County Council

Dear Ms McNally,

I write to acknowledge receipt of your request for information received on the 06 December 2017.

We will be processing your request under the Freedom of Information Act 2000. In accordance with the legislation, the deadline for responding is 20 working days from the receipt of the request, this being 09 January 2018. However, we shall endeavour to deal with your request promptly, and if possible before this date.

Yours Sincerely,

Justin Hird
Legal Assistant
For John McElvaney
Director of Legal Services
Derbyshire County Council
County Hall
Matlock
DE4 3AG

Telephone: 01629 539336

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Finance FOI (Commissioning Communities and Policy), Derbyshire County Council

Dear Helen McNally

 

Thank you for your request dated 06/12/2017

 

I can confirm that the Council holds the requested information.

 

Your enquiry was as follows:

 

“What steps do you employ to prevent the payment of fraudulent invoices
that have been raised in the name of existing suppliers (i.e. where a
fraudster raises an invoice in the name of a company that is already a
supplier but with the fraudster’s own bank details)?“ 

 

The request has been considered under the Freedom of Information Act 2000.
The response to your request is as follows:

 

We have robust internal controls to prevent supplier fraud, which include
the creation and maintenance of supplier master files which are used to
verify supplier invoices with further segregated stringent verification
processes for the amendment bank details.

 

I hope this now satisfies your request.

 

However, should you wish the outcome to be reviewed, please follow the
procedure as set out below:-

 

If you wish to challenge this decision, please send your comments to:

 

Stage 1

Access to Information Solicitor

Legal Services

Derbyshire County Council

County Hall

Matlock

DE4 3AG

Email: [1][Derbyshire County Council request email]

 

Stage 2

After completing the above procedure, if you wish to challenge the
decision further, then you have a right to contact the Information
Commissioner’s Office as follows:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Tel: 0303 123 1113/Fax: 01625 524510

[2]www.ico.org.uk/complaints.aspx

 

Should you have further questions or queries, please do not hesitate to
get in contact.

 

Yours sincerely

James Goodall MAAT | Senior Accountancy Assistant (Technical) | Finance &
ICT | Commissioning, Communities and Policy | Derbyshire County Council
| County Hall, Matlock, Derbyshire, DE4 3AG | Direct dial: 01629 538895

Visit us at [3]www.derbyshire.gov.uk | Follow us on [4]Twitter | Find us
on [5]Facebook |

 

 

 

 

 

 

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delivering high quality services. You can find out more about us by
visiting 'www.derbyshire.gov.uk'. If you want to work for us go to our job
pages on 'www.derbyshire.gov.uk/jobs'. You can register for e-mail alerts,
download job packs and apply on-line.

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Dear FOI team,

Thank you very much for your clear response to my request.

Yours sincerely,

Helen McNally