Dear University of Edinburgh,

1. Does the University have a policy for staff regarding sexual harassment/misconduct between (a) staff and staff, (b) staff and students? If so, please provide this, preferably a link to it or electronically. Such a policy might concern definitions, how to report, processes, and so on.
2. What kind of training (e.g. online or in-person; voluntary or compulsory) is provided to staff regarding sexual harassment/misconduct? Approximately how many staff have undergone this training in the last year? [or last year that has available data]
3. In the last year [or last year that has available data], how many cases of alleged sexual harassment/misconduct by staff (staff-student or staff-staff) have been reported to the university?

Yours faithfully,

R. Brunk

Records Management, University of Edinburgh

Dear R. Brunk,

Thank you for your email of 11/03/2020 requesting information about sexual harassment policy, training and reports. I am writing to let you know that we have received your request. However we are currently experiencing a high volume of requests compounded by unplanned staff absences. We are making all efforts to process requests as quickly as possible. However, we wanted to let you know that you may not receive a response by 08/04/2020 which is 20 working days from the day we received the request.

The University is aware of its obligations to respond to information requests within the statutory deadline. If you do not receive a response to your request by 08/04/2020, you do have the right to ask the University to conduct an internal review of the reasons for the delay. Further information about your rights is available from the Scottish Information Commissioner: http://www.itspublicknowledge.info/YourR...

We will contact you again to provide an update on the progress of your request. Please accept our apologies for any delay.

The University of Edinburgh's request privacy notice, which describes how we use the information you have supplied about yourself and your request, is published on the University website: https://www.ed.ac.uk/records-management/...

Yours sincerely

Records Management

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Records Management, University of Edinburgh

Dear R. Brunk,

Thank you for your information request below. As explained in our acknowledgement, we were experiencing a high volume of requests compounded by unplanned staff absences at the time your request was received. We apologise for not being able to progress your request as quickly as we would have hoped.

The University’s working arrangements are now affected by the Coronavirus outbreak and it may be several months before we are able to return to normal operations. While we will make all efforts to process information requests please be aware that in many cases there will be further delay. If you would like to withdraw your request at this time and resubmit it later please let us know.

The Scottish Information Commissioner has issued a statement on the impact of the Covid-19 virus on FOI timescales: http://www.itspublicknowledge.info/home/.... If you do not receive a response to your request within 20 working days of the day we received your request, you do have the right to ask the University to conduct an internal review of the reasons for the delay. If you wish to do this you should write to the Records Management Section (using this email address), describing the original request, explaining your grounds for dissatisfaction, and including an address for correspondence. When the review process has been completed, if you are still dissatisfied, you may use the Scottish Information Commissioner’s guidance on making an appeal to make an appeal to the Commissioner.

However, please note that the legislation only allows requesters to make one internal review request in relation to a request. Therefore if you ask for an internal review on the basis of our response being late, you will not be able to seek a further internal review if you are dissatisfied with the content of the response to your request when you receive it and your next step will be to appeal to the Scottish Information Commissioner as described above.

The University of Edinburgh's request privacy notice, which describes how we use the information you have supplied about yourself and your request, is published on the University website.

Yours sincerely

Records Management

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Records Management, University of Edinburgh

Dear R Brunk

 

Thank you for your email of 11 March requesting information about
preventing and dealing with sexual harassment.

 

As explained in our acknowledgement, the University’s working arrangements
are affected by the Coronavirus outbreak. Unfortunately, I am currently
unable to tell you exactly when you will receive a response to your
request. However, I can confirm that it is actively being progressed.
While we are making all efforts to respond to your request promptly, the
Coronavirus (Scotland) Act 2020, which came into force on 7 April, has
temporarily extended the maximum timescales for responding to requests for
information and internal reviews received under the Freedom of Information
(Scotland) Act 2002 from 20 to 60 working days. Further information about
this change is published on the [1]Scottish Information Commissioner’s
website.

 

If you are unhappy with the way the University has handled   your request,
you do have the right to ask the University to conduct an internal review
of the reasons for the delay. The [2]Scottish Information Commissioner’s
guidance about this during the Covid-19 pandemic is available on their
website. If you wish to submit a review request you should write to the
Records Management Section (using this email address), describing the
original request, explaining your grounds for dissatisfaction, and
including an address for correspondence. When the review process is
complete, if you are still dissatisfied, you may use the Scottish
Information Commissioner’s guidance on making an appeal to make an appeal
to the Commissioner. 

 

[3]The University of Edinburgh's request privacy notice, which describes
how we use the information you have supplied about yourself and your
request, is published on the University website.

 

Yours sincerely

 

 

 

Mark Hepworth

 

Information Compliance Officer

Records Management Section

The University of Edinburgh | Old College | South Bridge | Edinburgh | EH8
9YL

 

Telephone: 0131 651 4099

Email: [4][University of Edinburgh request email]

Website: [5]http://www.ed.ac.uk/records-management

 

 

 

 

 

 

The University of Edinburgh is a charitable body, registered in Scotland,
with registration number SC005336.

References

Visible links
1. http://itspublicknowledge.info/home/Scot...
2. http://www.itspublicknowledge.info/YourR...
3. https://www.ed.ac.uk/records-management/...
4. mailto:[University of Edinburgh request email]
5. http://www.ed.ac.uk/records-management

Records Management, University of Edinburgh

1 Attachment

Dear R Brunk

 

Thank you for your email of 11 March requesting information about
preventing and dealing with sexual harassment.

 

We apologise again for the delay in responding to your request. Please
find our response attached.

 

Yours sincerely

 

 

Mark Hepworth

 

Information Compliance Officer

Records Management Section

The University of Edinburgh | Old College | South Bridge | Edinburgh | EH8
9YL

 

Telephone: 0131 651 4099

Email: [1][University of Edinburgh request email]

Website: [2]http://www.ed.ac.uk/records-management

 

 

The University of Edinburgh is a charitable body, registered in Scotland,
with registration number SC005336.

References

Visible links
1. mailto:[University of Edinburgh request email]
2. http://www.ed.ac.uk/records-management

Dear Records Management,

Thank you for responding to the request and for providing the information.

Yours sincerely,

R. Brunk

Records Management, University of Edinburgh

Thank you for your email. The University’s working arrangements are
affected by the Coronavirus outbreak but we will respond to your enquiry
as soon as possible.

 

Information requests (freedom of information requests, environmental
information requests, data subject rights requests)

While we will make all efforts to respond to requests promptly, please be
aware that in some cases unfortunately we will not be able to respond
within statutory timescales. The [1]Scottish Information Commissioner’s
Office and the [2]Information Commissioner’s Office have both issued
statements about requests during the Covid-19 pandemic which you may find
helpful.

 

[3]The University of Edinburgh's request privacy notice, which describes
how we use the information you have supplied about yourself and your
request, is published on the University website.

 

The University of Edinburgh is a charitable body, registered in Scotland,
with registration number SC005336.

References

Visible links
1. http://www.itspublicknowledge.info/home/...
2. https://ico.org.uk/
3. https://www.ed.ac.uk/records-management/...