Presentations Made by ICO Staff

Andrew Jonathan made this Freedom of Information request to Information Commissioner's Office

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Information Commissioner’s Office,

I note staff at the ICO make presentations and speeches at paid-for events which are not free access for members of the public. As the public body promoting openness I would like for the public to have free access to this material.

Please would you:
1. Provide a list of these occasions over the past 24 months
2. Provide the slides, presenters notes and notes made by the presenter during the event.

Yours faithfully,

Andrew Jonathan

Information Commissioner's Office

Link: [1]File-List

21st October 2011

 

Case Reference Number IRQ0421669

 

Dear Mr Jonathan

 

Request for Information

 

Thank you for your correspondence dated 21 October 2011 in which you
requested information with regard to ICO presentations.

 

Your request is being dealt with in accordance with the Freedom of
Information Act 2000.  We will respond by 18 November 2011 which is 20
working days from the day after we received your request.

 

Should you wish to reply to this email, please be careful not to amend the
information in the ‘subject’ field. This will ensure that the
information is added directly to your case. However, please be aware that
this is an automated process; the information will not be read by a member
of our staff until your case is allocated to a request handler.

 

Yours sincerely

 

 

Richard Sisson

Lead Internal Compliance Officer

Information CommissionerÂ’s Office

 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. file:///tmp/rad198F1_files/filelist.xml

Information Commissioner's Office

2 Attachments

Link: [1]File-List

18th November 2011

 

Case Reference Number IRQ0421669

 

Dear Mr Jonathan

 

Request for Information

 

Further to our acknowledgement of 21 October 2011 we are now in a position
to provide you with a response to your request for information also dated
21 October 2011.

 

As you know we have dealt with your request in accordance with your
‘right to know’ under section 1(1) of the Freedom of Information Act
2000 (FOIA), which entitles you to be provided with a copy of any
information ‘held’ by a public authority, unless an appropriate
exemption applies.

 

Request

 

In your request you referred to the fact that representatives of the ICO
make presentations and speeches at events which are not accessible to
members of the public, and asked the following:

 

Please would you:

 

1.    Provide a list of these occasions over the last 24 months

2.    Provide the slides, presenters notes and notes made by the presenter
during the event

 

 

Information Held

 

We have considered each part of your request separately, and would respond
as follows.

 

Request 1 – list of ICO speaking engagements since October 2009

 

Firstly, we should explain that it has not been possible to compile a list
of all speaking engagements carried out by ICO staff in the last 24
months, as we do not hold this information prior to October 2010 (ie we
only details of speaking engagements and events for the last 13 months). 

 

The ICO does maintain a list of external events which representatives at
the ICO are due to attend, within our ‘Corporate Calendar’.  This
information is available to all ICO staff via our Intranet for information
purposes.

 

However, the Corporate Calendar is a current and future looking tool for
use within the ICO, and is not held or retained as an archive or
historical record as it has no operational use to the ICO once the events
listed have passed.  Therefore, currently the only information still
available via the Corporate Calendar which falls within the scope of the
first part of your request are those engagements listed for October and
November 2011.  Details of the speaking engagements listed within the
Corporate Calendar for October and November 2011 are attached by way of a
partial response to this part of your request.

 

We have also attached an additional list of speaking engagements
undertaken by ICO staff between October 2010 and September 2011.  This
list has been compiled from archive e-mail updates which were sent by
staff to our Corporate Affairs Department (who are responsible for keeping
and updating the current Corporate Calendar), notifying them of
forthcoming engagements and events. 

 

Unfortunately we cannot guarantee that this list is totally accurate. 
This is because occasionally speaking engagements or other commitments
have had to be cancelled or rescheduled, and as the list has been compiled
from archive e-mails it has not been possible to check the accuracy of all
the engagements and events listed.  In addition, given that our Corporate
Affairs Department rely on individual members of staff or their assistants
to notify them of any forthcoming engagements to populate the Corporate
Calendar, it is of course possible that Corporate Affairs are not notified
of all engagements that are carried out.

 

We are unable to provide you with any information prior to October 2010 as
this information is no longer held.  There are three reasons for this. 
Firstly, as we have already explained we do not retain copies of the
Corporate Calendar for more than two months (October 2011 being the oldest
record we hold).  Secondly, our Corporate Affairs Department have only
kept those e-mails notifying them of forthcoming events for inclusion on
the Corporate Calendar from October 2010.  Thirdly, whilst it would be
possible to check the individual calendars for all members of staff who
currently undertake external speaking engagements to check the events and
engagements they have listed, the calendar system we use (Microsoft
Outlook) automatically deletes all entries after 13 months, and as such no
information is available within the individual calendars for any members
of staff prior to October 2010.

 

In addition to the copies of the Corporate Calendar which we have provided
for October and November 2011, and the archive list for October 2010 to
September 2011, we would also mention that our website does already
include a list of some of the more high-profile speaking engagements
carried out by the ICO since May 2009, and in some cases the slides and
presentations used by the ICO representative are also available.  The
relevant page which contains the list can be accessed here:

 

[2]http://www.ico.gov.uk/news/events/previo...

 

 

Request 2 – Copies of slides, notes etc used during each presentation

 

Firstly, we should explain that aside from the information which is
already available on the website via the above link, we do not hold a
central record of the slides, presentations and notes used by ICO staff
when they have taken part in an external speaking engagement.  Therefore,
in order to comply with this part of your request it would be necessary to
contact each relevant member of staff to ask that they conduct their own
manual check of any records they may have kept from such previous
engagements.

 

In the circumstances, unfortunately we are not able to provide you with
the information you have requested in Part 2.  We will explain in more
detail below why this is the case, but in brief, section 12 of the FOIA
makes clear that a public authority (such as the ICO) is not obliged to
comply with an FOIA request if the authority estimates that the cost of
complying with the request would exceed the ‘appropriate limit'.  The
‘appropriate limit’ for the ICO, as determined in the ‘Freedom of
Information and Data Protection (Appropriate Limit and Fees) Regulations
2004Â’ is £450.  We have determined that £450 would equate to 18 hours
work. 

 

As we have already explained we no longer hold, or can compile, a list of
the speaking engagements carried out prior to October 2010.  Even where
this information is held (as illustrated in the attached lists), in order
to locate, retrieve and extract the information you have asked for it
would be necessary to ask each individual member of staff to carry out a
manual search of their own records for materials used during previous
speaking engagements. 

 

We can confirm that currently 41 members of staff at the ICO undertake
external speaking engagements (we should mention that some of those staff
referred to in the attached lists no longer work at the ICO).  Depending
on the number of speaking engagements carried out over the last 13 months
we estimate that it would take approximately one hour for each member of
staff to manually check the records they hold for each of the engagements
they have carried out, in an effort to locate, retrieve and extract the
information you have asked for in Part 2 of your request.  Therefore, we
have concluded that the time it would take for all relevant members of
staff collectively to carry out all necessary checks of the records they
hold would take longer than 18 hours, which would accrue a charge of
£450. 

 

It is for this reason, and in accordance with section 12 of the FOIA, that
we are not obliged to comply with Part 2 of your request for information.

 

Conclusion

 

Although we have explained why we have not been able to provide you with
all the information you have requested in Parts 1 and 2 of your request,
if you are able to narrow the scope of your request in Part 2 we may be in
a position to provide the information free of charge, if it will cost us
less than the appropriate limit to do so. 

 

For example, if you can narrow the dates you are interested in, or if
having had a look at the information available on our website and the
attached lists you can specify any speaking engagements or events you are
particularly interested in, then we may be able to conduct further
searches and provide the information you seek.  It may help to clarify
that the Departments which undertake external speaking engagements are the
Executive Team, Strategic Liaison, Policy Delivery, Enforcement, Good
Practice, and the Scotland, Wales and Northern Ireland Offices.  Further
information about the role of the ICO can also be found on our website
here:

 

[3]http://www.ico.gov.uk/about_us.aspx

 

We should point out that any reformulated request you may wish to make to
the ICO will be treated as a new FOI request, and the 20 working day time
limit will begin again.

 

 

If you are dissatisfied with this response and wish to request a review of
our decision or make a complaint about how your request has been handled
you should write to the Internal Compliance Department at the address
below or e-mail [4][email address]

 

Your request for internal review should be submitted to us within 40
working days of receipt by you of this response.  Any such request
received after this time will only be considered at the discretion of the
Commissioner.

 

If having exhausted the review process you are not content that your
request or review has been dealt with correctly, you have a further right
of appeal to this office in our capacity as the statutory complaint
handler under the legislation.  To make such an application, please write
to the Case Reception Team, at the address below or visit the
‘Complaints’ section of our website to make a Freedom of Information Act
or Environmental Information Regulations complaint online.

 

A copy of our review procedure is available via our website [5]here.

 

Yours sincerely

 

Antonia Swann

Lead Internal Compliance Officer

Information Commissioner's Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Tel: 01625 545894

[6]www.ico.gov.uk

 

 

 

 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. file:///tmp/radB33EE_files/filelist.xml
2. http://www.ico.gov.uk/news/events/previo...
3. http://www.ico.gov.uk/about_us.aspx
4. mailto:[email address]
5. blocked::http://www.ico.gov.uk/about_us/~/media/d...
http://www.ico.gov.uk/about_us/~/media/d...
6. http://www.ico.gov.uk/

Dear Information Commissioner’s Office,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Information Commissioner’s Office's handling of my FOI request 'Presentations Made by ICO Staff'.

I am surprised this information cannot be provided. I will address each of your points, however I am especially concerned that it has taken the full 20 working days to respond and that as the body "promoting openness by public bodies" this information is not proactively published by the ICO, either within the requirements of the Freedom of Information Act, or outside the scope for transparency and to enable all public authorities to understand the position of the ICO so they may be compliant with the requirements of the Act. I would ask that this is reconsidered at the corporate level.

Further points I have and which I would like to be considered during the internal review are;

1. It is stated that it is only possible to provide a list of engagements from October 2010 onwards. Is this information not held on backup tapes? I would also believe individual speakers hold this information themselves. Note: Please provide a copy of your retention policy which determines this information is only held for 13 months.

2. I would dispute it would take 41 members of staff an hour each to locate the information. I would believe this to be nearer to 10 minutes maximum if the ICO is compliant with the section 46 code of practice for records management. Surely they store presentations in a presentations folder with the appropriate naming conventions and metadata?

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/pr...

Yours faithfully,

Andrew Jonathan

Information Commissioner's Office

Link: [1]File-List

18th November 2011

 

Case Reference Number RCC0425001

 

Dear Mr Jonathan

 

Request for Review

 

Thank you for your e-mail of 18 November 2011, in which you have asked for
a review of our response to your information request, provided under our
reference IRQ0421669.  This will be dealt with in accordance with our
review procedure. 

 

In line with our procedures we will respond by 16 December 2011, which is
20 working days from the date we received your e-mail.

 

Yours sincerely

 

Antonia Swann

Lead Internal Compliance Officer

Information Commissioner's Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Tel: 01625 545894

[2]www.ico.gov.uk

 

 

 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. file:///tmp/rad4307F_files/filelist.xml
2. blocked::http://www.ico.gov.uk/
http://www.ico.gov.uk/

Information Commissioner's Office

Link: [1]File-List

8th December 2011

 

Case Reference Number RCC0425001

 

Dear Mr Jonathan

 

Your request for an internal review of the handling of your information
request (case reference number IRQ0421669) has been passed to me to
undertake.

 

I will be responding to your request for an internal review within the 20
days which is considered to be best practice, in this case by 16 December
2011.

 

However, within your email of 18 November 2011 I consider that you have
also made a new request for information relating to a list of engagements.

 

‘Please provide a copy of your retention policy which determines this
information is only held for 13 months.’   

 

This request is being dealt with in accordance with the Freedom of
Information Act 2000, under our reference IRQ0427362. We will respond by
16 December 2011 which is 20 working days from the day after we received
your request.

 

Yours sincerely

 

Lesley Bett

Head of Internal Compliance 

 

 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. file:///tmp/radF7438_files/filelist.xml

Information Commissioner's Office

1 Attachment

Link: [1]File-List

15th December 2011

 

Case Reference Number IRQ0427362

 

Dear Mr Jonathan

 

Request for Information

 

Further to my e-mail of 8 December 2011 we are now in a position to
provide you with a response to your request for information contained
within your e-mail of 18 November 2011.

 

As you know we have dealt with your request in accordance with your
‘right to know’ under section 1(1) of the Freedom of Information Act
2000 (FOIA), which entitles you to be provided with a copy of any
information ‘held’ by a public authority, unless an appropriate
provision in the Act applies to the request or an exemption applies to the
information.

 

Request

 

In your e-mail of 18 November 2011 you asked “Please provide a copy of
your retention policy which determines this information is only held for
13 months”.  To clarify, the information you have referred to is the
speaking engagements undertaken by ICO staff, whether listed within the
ICOÂ’s Corporate Calendar or the Outlook calendars for individual members
of staff and which was the subject of your previous information request.

 

Information Held

 

Corporate Calendar –

 

Below is the relevant extract copied from the ‘ICO Retention Schedule’,
version dated 1 August 2011:

 

‘1.13 Internal Communications

Provision of internal communications to keep staff well informed, seek,
listen and respond to their views and to share best practice within the
organisation.

 

1.13.1 ICO Intranet

Operation of the Intranet service within ICO.

 

RETENTION PERIOD: Electronic Until superseded
AUTHORITY: Executive Team
INFORMATION ASSET OWNER: Director of Corporate Affairs
LOCATION HELD: ICON
PERMANENT PRESERVATION: No

 

 

1.13.2 Corporate Calendar

See 1.13.1 ICON.Â’

 

As you can see from this the Corporate Calendar is only retained
electronically until it is superseded (as with the ICO Intranet service,
known as ICON). 

 

Outlook calendars –

 

We do not hold any recorded or written policy concerning the retention of
entries made in individual Outlook calendars. This is because we do not
treat calendar entries as records and we do not use Outlook as a corporate
record keeping system. However, we have been able to locate the following
note which was issued to all staff via the ICOÂ’s Intranet on 29 April
2010 (OMC refers to our Operations Management Committee):

‘Outlook calendar update

Just a reminder that, following agreement at OMC, all entries in your
Outlook calendars older that 400 days are going to be automatically
deleted from now on. As well as the obvious benefit of reducing the amount
of space allocated to Outlook, this will improve the organisationÂ’s
information management.

Please contact IT Service Delivery if you have any queries.

John Rackstraw
IS Department

29 AprilÂ’

 

Review Procedure

 

I hope that this provides you with the information you require.  However,
if you are dissatisfied with this response and wish to request a review of
our decision or make a complaint about how your request has been handled
you should write to the Internal Compliance Department at the address
below or e-mail [2][email address]

 

Your request for internal review should be submitted to us within 40
working days of receipt by you of this response.  Any such request
received after this time will only be considered at the discretion of the
Commissioner.

 

If having exhausted the review process you are not content that your
request or review has been dealt with correctly, you have a further right
of appeal to this office in our capacity as the statutory complaint
handler under the legislation.  To make such an application, please write
to our First Contact Team, at the address given or visit the
‘Complaints’ section of our website to make a Freedom of Information Act
or Environmental Information Regulations complaint online.

 

A copy of our review procedure is attached.

 

Yours sincerely

 

Lesley Bett Head of Internal Compliance

 

Information CommissionerÂ’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF.

T. 01625 545773 [3]www.ico.gov.uk

 

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Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. file:///tmp/rad99E47_files/filelist.xml
2. mailto:[email address]
3. blocked::http://www.ico.gov.uk/
http://www.ico.gov.uk/

Information Commissioner's Office

Link: [1]File-List

16th December 2011

 

Case Reference Number RCC0425001

 

Dear Mr Jonathan

 

I refer to our email of 18 November 2011 relating to your request for an
internal review of your information request with the case reference number
IRQ0421669.

 

I very much regret that it has not been possible to complete the review by
the original date suggested. More time is needed to give proper
consideration to all of the points you have made and to complete the
review.  I will respond as soon as possible but no later than 6 January
2011.

 

Please accept my sincere apologies for this delay.

 

Yours sincerely

 

 

 

Lesley Bett

Head of Internal Compliance 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. file:///tmp/rad67158_files/filelist.xml

Dear Information Commissioner’s Office,

Following the ICOs own guidance please would you explain why this case falls within this definition?

"There may be a small number of cases which involve
exceptional circumstances where it may be reasonable to take longer."

Yours faithfully,

Andrew Jonathan

Thank you for emailing the Information Commissioner’s Office (ICO).  This
is an automatic acknowledgement to tell you we have received your email
safely.  Please do not reply to this email.

 

If your email was about a new complaint or request for advice it will be
considered by our Customer Contact Department.  One of our case officers
will be in touch as soon as possible. 

 

If your email was about an ongoing case we are dealing with it will be
allocated to the person handling your case.

 

If your email was about a case you have already submitted, but is yet to
be allocated to one of our case officers your email will be added to your
original correspondence and will be considered when your case is
allocated.

 

If you require any further assistance please contact our Helpline on 0303
123 1133 or 01625 545745 if you prefer to use a national rate number.

 

Thank you for contacting the Information Commissioner’s Office

 

Yours sincerely

 

ICO Customer Contact Department

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

Information Commissioner's Office

Link: [1]File-List

19th December 2011

 

Case Reference Number RCC0425001

 

Dear Mr Jonathan

 

I refer to your email of 16 December 2011 concerning the internal review I
am undertaking of your information request with the case reference number
IRQ0421669.

 

In this particular case, in order to carry out the internal review I have
found it necessary to liaise with a significant number of staff across
ICO. Some additional time has proved necessary in order to complete that
process.             

 

I apologise for the delay. I will provide my response at the earliest
possible time and in any event no later than 6 January 2011.

 

Yours sincerely

 

Lesley Bett

Head of Internal Compliance               

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. file:///tmp/radEC45D_files/filelist.xml

Information Commissioner's Office

Link: [1]File-List

20th December 2011

 

Case Reference Number RCC0425001

 

Dear Mr Jonathan

 

I write further to our correspondence concerning your request for an
internal review.  During the processing and consideration of your review
it is clear that there will be further information we can provide to
you.  As this information is likely to be voluminous and thus difficult
to send due to IT restrictions I would be grateful if you could provide us
with a postal address.  If you could provide this address to
[2][email address]

 

Yours sincerely

 

Charlotte Powell

Internal Compliance Manager

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. file:///tmp/radD534F_files/filelist.xml
2. mailto:[email address]

Helen Cross left an annotation ()

Large documents can be uploaded directly to WhatDoTheyKnow and do not need to be sent as a hard copy. See the following from the guidance to officers page:

How can I send a large file, which won't go by email?

Instead of email, you can respond to a request directly from your web browser, including uploading a file. To do this, choose "respond to request" at the bottom of the request's page. Contact us if it is too big for even that (more than, say, 50Mb).

http://www.whatdotheyknow.com/help/offic...

Dear Information Commissioner’s Office,

Please would you upload to whatdotheyknow - an annotation has been made to the request which explains how to do this, or alternatively upload to the speeches part of your website/disc.osure log.

If it is sent directly to me it will not truly be in the public domain.

Yours faithfully,

Andrew Jonathan

Thank you for emailing the Information Commissioner’s Office (ICO).  This
is an automatic acknowledgement to tell you we have received your email
safely.  Please do not reply to this email.

 

If your email was about a new complaint or request for advice it will be
considered by our Customer Contact Department.  One of our case officers
will be in touch as soon as possible. 

 

If your email was about an ongoing case we are dealing with it will be
allocated to the person handling your case.

 

If your email was about a case you have already submitted, but is yet to
be allocated to one of our case officers your email will be added to your
original correspondence and will be considered when your case is
allocated.

 

If you require any further assistance please contact our Helpline on 0303
123 1133 or 01625 545745 if you prefer to use a national rate number.

 

Thank you for contacting the Information Commissioner’s Office

 

Yours sincerely

 

ICO Customer Contact Department

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

Information Commissioner's Office

Link: [1]File-List

6 January 2012

 

Case Reference Number RCC0425001

 

Dear Mr Jonathan

 

Your request for an internal review of the handling of your information
request (case reference number IRQ0421669) has been passed to me to
undertake. I have considered the scope of your request, the response sent
to you and the specific points you have raised.

 

Your request was considered under Section 1(1) of the Freedom of
Information Act 2000(FOIA) which entitles you to be provided with a copy
of any information ‘held’ by a public authority unless an appropriate
provision in the Act applies to the request or an exemption applies to the
information.

 

You requested:

 

‘I note staff at the ICO make presentations and speeches at paid for
events which are not free access for members of the public. As the public
body promoting openness I would like for the public to have free access to
this material.

 

Please would you:

1.    Provide a list of these occasions over the past 24 months

2.    Provide the slides, presenter notes and notes made by the presenter
during the eventÂ’

 

In response to your request for a list of occasions where ICO made
presentations and speeches at paid for events you were provided with:

 

o Copies of ICOÂ’s internal Corporate Calendar for the months of October
2011 and November 2011 which contained entries relating speaking
engagements

 

o A list of speaking engagements since October 2010 which had been
compiled from emails sent from staff to our Corporate Affairs
Department requesting that attendance at events be added to the
Corporate Calendar. 

 

The investigation I have carried out as part of this internal review
confirms that ICO does not maintain a complete list of speaking
engagements and neither does it record whether a speaking engagement is at
an event where there is free access for members of the public or not. The
recorded information you were provided with, compiled from 2 sources
(listed above) included all speaking engagements derived from those
sources but did not attempt to distinguish between paid for and free
access events.

 

I have confirmed that not all speaking engagements are added to the
Corporate Calendar and that details of some speaking engagements which
took place since October 2010 are recorded within the Outlook calendars of
individual members of staff. Calendar entries older than 400 days are
automatically deleted.   

 

As a result I have concluded that our response to this part of your
request did not provide you with all of the recorded information which
fell within the scope of your request. However, it did include some
additional information which did not fall within the scope of your
request namely some free access events. I have asked that a revised list
be prepared. 

 

In response to the second part of your request for slides, presenter notes
and notes made by the presenter you were informed that section 12 of FOIA
applies in that the estimated cost of complying with the request would
exceed the ‘appropriate limit’.

 

As a result of making further enquiries with the large number of staff
involved I have concluded that section 12 does not apply in this case. I
have asked that the recorded information be located, extracted and
considered for disclosure. This process is underway and our response will
be communicated to you no later than 18 January 2012.

 

I have noted your comments about the fact that this information is not
currently being published proactively. I can confirm that this is being
reviewed and that it will also be considered as part of our current
Publication Scheme consultation.

    

If you are dissatisfied with this outcome, you have the right to make a
complaint in writing to the Information Commissioner under section 50 of
the FOI Act.  In that event, your complaint would be investigated
independently by ICO staff who have not been involved so far in
considering your request. 

 

How to complain

Information on how to complain is available on the ICO website at:

[2]http://www.ico.gov.uk/complaints/freedom...  

By post: If your supporting evidence is in hard copy, you can fill in the
Word version of our complaint form, print it out and post it to us with
your supporting evidence. A printable Freedom of Information Act
complaints form is available from the ICO website. Please send to:

First Contact Team
Information Commissioner's Office

Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

By email: If all your supporting evidence is available electronically, you
can fill in our online complaint form. Important: information included in
the form, and any supporting evidence will be sent to us by email.

 

Yours sincerely

 

 

Lesley Bett

Head of Internal Compliance

 

 

        

 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. file:///tmp/rad5DBC8_files/filelist.xml
2. blocked::http://www.ico.gov.uk/complaints/freedom...
http://www.ico.gov.uk/complaints/freedom...

Richard Sisson,

1 Attachment

18 January 2012 Case Reference Number IRQ0421669/RCC0425001

Dear Mr Jonathan

Further to my email of 6 January 2012 I am now in a position to
provide our response which takes account of the outcome of the
internal review.

You requested:

‘I note staff at the ICO make presentations and speeches at paid
for events which are not free access for members of the public. As
the public body promoting openness I would like for the public to
have free access to this material.

Please would you: 1. Provide a list of these occasions over the
past 24 months 2. Provide the slides, presenter notes and notes
made by the presenter during the event.’

In response to 1) above I have attached a revised list of events
where a presentation or speech was made by ICO over the past 24
months. As I explained in my email of 6 January 2012 we do not
record whether a speaking engagement is at an event where there is
free access for members of the public or not. As a result it is
possible that some of the events listed were free access events.

In response to 2) above I have attached a copy of all the slides,
presenter notes and notes made by the presenter during the event,
for those events which appear on the list referred to above and
where these are held as recorded information.

You will see that there is a very small amount of redacted
information. Section 40(2) of the Freedom of Information Act 2000
(FOIA) allows a public authority to withhold information from a
response to a request under the FOIA when the information requested
is personal data relating to someone other than the requestor and
its disclosure would contravene one of the data protection
principles.

I consider that it would not be within the expectation of the
individuals whose personal data appears on one slide, that personal
data relating to them be disclosed to the world at large, outside
of the context of a particular event, and therefore it would be
unfair and in breach of the first data protection principle which
states that – ‘personal data shall be processed fairly and
lawfully.’

However I hope that the information we have provided is of
assistance to you. I should inform you that if you are unhappy with
the outcome of this internal review then you do have a right to
appeal to ICO in our capacity as the statutory regulator for the
FOIA.

How to complain Information on how to complain is available on the
ICO website at:
http://www.ico.gov.uk/complaints/freedom... By
post: If all your supporting evidence is in hard copy you can fill
in the online Complaint Form, print it and post it to us with your
supporting evidence. Please send to: First Contact Team Information
Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire
SK9 5AF

By email: if all your supporting evidence is available
electronically, you can fill in our online complaint form.
Information included in the form and any supporting evidence will
be sent to us by email.

Yours sincerely

Lesley Bett Head of Internal Compliance

Richard Sisson,

5 Attachments

Dear Mr Jonathon

 

Due to the nature of the way in which you can upload documents onto What
Do They Know, I am attaching the documents in bundles. As such there will
be more than one email within which the disclosed documents are contained.

 

Yours sincerely

 

 

Richard Sisson    Lead Internal Compliance Officer 

 

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF.

 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

Richard Sisson,

5 Attachments

Please see attached

 

 

Richard Sisson    Lead Internal Compliance Officer 

 

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF.

T. 01625 545346 F. 01625 524510 [1]www.ico.gov.uk

 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. blocked::http://www.ico.gov.uk/
file:///tmp/blocked::http:/www.ico.gov.uk/

Richard Sisson,

4 Attachments

Please see attached

 

 

Richard Sisson    Lead Internal Compliance Officer 

 

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF.

T. 01625 545346 F. 01625 524510 [1]www.ico.gov.uk

 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. blocked::http://www.ico.gov.uk/
file:///tmp/blocked::http:/www.ico.gov.uk/

Richard Sisson,

4 Attachments

Please see attached

 

 

Richard Sisson    Lead Internal Compliance Officer 

 

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF.

T. 01625 545346 F. 01625 524510 [1]www.ico.gov.uk

 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. blocked::http://www.ico.gov.uk/
file:///tmp/blocked::http:/www.ico.gov.uk/

Richard Sisson,

2 Attachments

Please see attached

 

 

Richard Sisson    Lead Internal Compliance Officer 

 

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF.

T. 01625 545346 F. 01625 524510 [1]www.ico.gov.uk

 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. blocked::http://www.ico.gov.uk/
file:///tmp/blocked::http:/www.ico.gov.uk/

Dear Richard Sisson,

The reply is scanned poorly - the pages are upside down and not all of the notes (ie recorded information) is visible. Please resend.

I also asked for the policy of making this information proactively available on the ICO website - will this happen or will I need to have a monthly FOI request for it?

Yours sincerely,

Andrew Jonathan

Information Commissioner's Office

14th February 2012

Case Reference Number RCC0425001

Dear Mr Jonathan

Thank you for your email of 13 February 2012, in which you explained your
dissatisfaction with the information that was disclosed to you following
the findings of our internal review.

Unfortunately, due to the volume of information and the way the hard
copies had to be scanned in order for us to provide you with an electronic
copy of the requested information, it is unlikely that we will be able to
provide you with an improved version of the presentations than has already
been provided.

If you would like us to provide you with a hard copy, which may be more
legible, if you could please provide us with a postal address, we will
send this to you.

Alternatively, if you can explain which specific documents you believe are
not visible, we can endeavour to make more visible electronic copies for
you. If you wish to provide a response to this, I would be grateful if you
could respond to this email rather than my personal email address as this
ensures that your response goes directly onto your case. Or alternatively,
email to [1][email address] , if this email address
is not visible on WDTK, please visit our website on the 'Contact us' page
and follow the hyperlink under  'Request for information'.

Yours sincerely

Richard Sisson
Lead Internal Compliance Officer
Information Commissioner's Office

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. mailto:[email address]

Dear Information Commissioner’s Office,

The information not visible is largely the notes sections. Perhaps these could be copied and pasted into new documents?

Yours faithfully,

Andrew Jonathan

Thank you for emailing the Information Commissioner’s Office (ICO).  This
is an automatic acknowledgement to tell you we have received your email
safely.  Please do not reply to this email.

 

If your email was about a new complaint or request for advice it will be
considered by our Customer Contact Department.  One of our case officers
will be in touch as soon as possible. 

 

If your email was about an ongoing case we are dealing with it will be
allocated to the person handling your case.

 

If your email was about a case you have already submitted, but is yet to
be allocated to one of our case officers your email will be added to your
original correspondence and will be considered when your case is
allocated.

 

If you require any further assistance please contact our Helpline on 0303
123 1133 or 01625 545745 if you prefer to use a national rate number.

 

Thank you for contacting the Information Commissioner’s Office

 

Yours sincerely

 

ICO Customer Contact Department

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

Information Commissioner's Office

24th February 2012

Case Reference Number RCC0425001

Dear Mr Jonathan

Thank you for your most recent email to us of 18 February 2012, regarding
the ICO’s disclosure to you of ICO presentations. In this email you
stated:
 
‘The information not visible is largely the notes sections. Perhaps
these could be copied and pasted into new documents?’
 
I would again firstly repeat our invitation to you for us to send you a
hard copy in paper format or on a DVD of the requested information, if you
are willing to provide us with a postal address to respond to. This may be
more legible to you. Secondly, we could potentially place the response
onto the ICO’s disclosure log, if this would be satisfactory? This may
potentially mean that the information is more legible (although this
cannot be guaranteed). Please let us know if you would be happy to accept
one of these options, and if so, provide us with the necessary details to
provide you with the information.
 
If you are solely dissatisfied with the notes sections of the
presentations, I would be grateful if you could confirm whether you mean
notes which have been handwritten, or whether you mean electronically
created notes which are not visible to you?
 
Finally, with regard to the points you raised relating to the proactive
disclosure of this kind of information, I would refer you to and
re-iterate the point made by Ms Bett, in her internal review response.
In this, she stated that the ICO is considering the proactive disclosure
of such information and it will also be considered in the consultation
process regarding our new Publication Scheme.
 
I hope this is of assistance to you.
 
Yours sincerely
 
 
Richard Sisson
Lead Internal Compliance Officer
Information Commissioner’s Office

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

Andrew Jonathan

Dear Information Commissioner’s Office,

Please could you make the information accessible via this site and for any notes to relate directly to the slides.

Yours faithfully,

Andrew Jonathan

casework,

Thank you for emailing the Information Commissioner’s Office (ICO).  This
is an automatic acknowledgement to tell you we have received your email
safely.  Please do not reply to this email.

 

If your email was about a new complaint or request for advice it will be
considered by our Customer Contact Department.  One of our case officers
will be in touch as soon as possible. 

 

If your email was about an ongoing case we are dealing with it will be
allocated to the person handling your case.

 

If your email was about a case you have already submitted, but is yet to
be allocated to one of our case officers your email will be added to your
original correspondence and will be considered when your case is
allocated.

 

If you require any further assistance please contact our Helpline on 0303
123 1133 or 01625 545745 if you prefer to use a national rate number.

 

Thank you for contacting the Information Commissioner’s Office

 

Yours sincerely

 

ICO Customer Contact Department

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

Dear casework,

Please advise on the status of your progress with this.

Yours sincerely,

Andrew Jonathan

new casework,

Thank you for emailing the Information Commissioner's Office (ICO).  This
is an automatic acknowledgement to tell you we have received your email
safely.  Please do not reply to this email.

 

If your email was about a new complaint or request for advice it will be
considered by our Customer Contact Department.  One of our case officers
will be in touch as soon as possible. If you have sent us a complaint we
may need specific information from you before we are able to consider it. 
You can find out the type of information we would need from the
[1]complaints section of our website.

 

If your email was about an ongoing case we are dealing with it will be
allocated to the person handling your case.

 

If your email was about a case you have already submitted, but is yet to
be allocated to one of our case officers your email will be added to your
original correspondence and will be considered when your case is
allocated. Please note that further correspondence may not be viewed until
your case is allocated to a case officer.

 

If you require any further assistance please contact our Helpline on 0303
123 1113 or [2]01625 545745 if you prefer to use a national rate number.

 

We will not respond to correspondence where the ICO is copied in, if you
have a matter you would like to discuss with us please call our Helpline
on the number above.

 

Thank you for contacting the Information Commissioner's Office

 

ICO Customer Contact Department

 

Making a request for information held by the ICO?

For more information about the ICO’s handling of requests for information
please visit our [3]Information about us section of our website.

 

Equality and Diversity

The Information Commissioner’s Office is committed to providing equality
for all and opposes all forms of unlawful or unfair discrimination. We
have produced a questionnaire to help us to produce a profile of our
customers. The questionnaire can be found on our [4]Equality and Diversity
webpage.

 

Our newsletter

Details of how to sign up for our quarterly newsletter can be found at
[5]Information Commissioner's Office enewsletter.

 

Twitter

Find us on Twitter at [6]http://www.twitter.com/ICOnews

 

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

References

Visible links
1. http://www.ico.gov.uk/complaints.aspx
2. file:///tmp/tel:01625%20545745
3. http://www.ico.gov.uk/about_us.aspx
4. http://www.ico.gov.uk/about_us/how_we_wo...
5. http://www.ico.gov.uk/tools_and_resource...
6. http://www.twitter.com/ICOnews

Information Commissioner's Office

27th March 2012

Case Reference Number RCC0425001

Dear Mr Jonathan

 I write with reference to your emails of 18 February and 2 March
concerning the additional information provided to you as a result of your
internal review.
 
I have revisited your comments and the suggestions made by my colleague in
his response on 24 February and I feel there may have been some
misunderstanding.  It is my understanding that there are in fact two
issues.  The first being the recorded information provided to you which
related to handwritten notes.  Whilst I understand your concerns regarding
these notes we have provided you with the recorded information and
furthermore have offered to provide these to you again but in different
formats.
 
The second issue is the notes sections within Powerpoint which allows the
author or speaker to type notes.  Where the presentations provided to you
contained additional recorded information in this section, this was
provided to you by printing it in the notes format.  If there were no
notes in that section it was printed in the usual format.  Therefore, you
have been provided with all the recorded information from those sections.
 
I hope this clarifies the situation and please accept my apologies for any
confusion.  As you are aware your new request is being processed
separately and you will receive a response no later than 25 April.

Yours sincerely

Charlotte Powell
Internal Compliance Manager

show quoted sections

Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire, SK9 5AF
Tel: 0303 123 1113 Fax: 01625 524 510 Web: www.ico.gov.uk

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