Presentation or documents relating to 'next generation cycle hire scheme'

Frankie Roberto made this Freedom of Information request to Transport for London

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Transport for London,

I note that on 25 October 2013, Transport for London held an 'industry engagement day' concerning the future procurement for the 'next generation' of the London cycle hire scheme.

I'd like to ask for a copy of any presentation given that day (such as slides or handouts).

In addition, could you let me know if there are any other internal proposals or documents concerning the next generation of the scheme.

Yours faithfully,

Frankie Roberto

FOI, Transport for London

Dear Mr Roberto

 

Our ref:  FOI-0887-1415

 

Thank you for your email received on 2 September 2014 asking for
information about the cycle hire scheme.

 

Your request will be processed in accordance with the requirements of the
Freedom of Information Act and our information access policy.

 

A response will be provided to you by 30 September 2014.

 

In the meantime, if you would like to discuss this matter further, please
do not hesitate to contact me.

 

Yours sincerely

 

 

Graham Hurt

FOI Case Officer

 

FOI Case Management Team | Transport for London

Windsor House, 42-50 Victoria Street, London SW1H 0TL

[1][TfL request email]

 

 

 

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FOI, Transport for London

1 Attachment

Dear Mr Roberto

 

TfL Ref: FOI-0887-1415

 

Thank you for your email received by us on 02 September 2014 asking for
information about the cycle hire scheme.

Your request is being considered in accordance with the requirements of
the Freedom of Information (FOI) Act and our information access policy.  I
can confirm we do hold the information you require.

 

However, in accordance with Section 17 of the Freedom of Information Act
this letter is a refusal notice as we are still considering the balance of
the public interest in relation to a qualified exemption that applies to
the requested information and have not yet reached a conclusion. The
exemption under consideration is section 43(2) of the Act which is
concerned with preventing prejudice to commercial interests. It is
estimated that a decision will be reached by 28 October 2014 and I will
write again to inform you of that decision.

 

Please see the attached information sheet for details of your right to
appeal.

 

Yours sincerely

 

Simon Guild

 

FOI Case Management Team

General Counsel

Transport for London

 

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References

Visible links
1. http://www.tfl.gov.uk/corporate/about-tfl/

Dear Simon Guild,

Thanks for your message.

I understand that you are still considering whether the information I requested would be prejudicial to commercial interests.

If it's decided that this is the case, would it be possible to have partial or redacted copies of the information? My main interest is in the design and operation aspects of a possible Next Generation cycle hire scheme, rather than the commercial operation of the scheme.

I understood that the 'industry engagement day' on 25 October 2013, at which the presentation was given, was open to any interested parties? (The Prior Information Notice also suggested that a recorded webcast would be available afterwards to those who could not make it).

If there's anything I can do to help clarify the request, please let me know.

Yours sincerely,

Frankie Roberto

FOI, Transport for London

2 Attachments

Dear Mr Roberto

Our ref:  FOI-0887-1415

Thank you for your email received on 2 September 2014 asking for
information about future procurement for the 'next generation' of the
London cycle hire scheme.

Your request has been considered in accordance with the requirements of
the Freedom of Information (FOI) Act and our information access policy. 
We do hold the information you require. Please see the attached
presentation as requested.  Those present at the Industry Engagement Day
were invited to submit contact details in order to ensure that any
information made public is brought to the attention of interested
parties.  We will be happy to add your details to that contacts list if
you could confirm your preferred email address. Our direct contact details
are available via the Transparency page on our website.

 

We have given consideration to your request for internal information
relating to the proposals. We do hold an internal report which was
considered by the Surface Transport Board. This paper contains details of
our cycle hire strategy and our preferred option for future delivery of
the cycle hire scheme. This involves the development of procurement
strategy, features and other commercially sensitive information which if
released to the public ahead of any formal tender process is likely to
damage TfL’s ability to secure best value for the public from any tender
and delivery that follows.  Once this analysis has been completed a
decision will be requested to proceed with delivery of the recommended
option and any associated tender process.

In due course this paper will go before public meetings of the Finance and
Policy Committee (to review and recommend) and the TfL Board (for full
approval). These meetings and the associated papers are subject to the
Local Government Act 1972 and the papers will be published unless they are
exempt under the 1972 Act. Should approval be granted any tender activity
will be carried out in accordance with EU Regulations.

In accordance with the FOI Act we are not obliged to supply this internal
report to you as it is subject to a statutory exemption to the right of
access to information under sections 22 and 43(2) of the FOI Act.

Section 22 applies when the requested information is held by the public
authority with a view to publishing it at some future date, provided that
the intention to publish it existed before the request for information was
made and provided it is reasonable in all the circumstances to withhold
all the information until publication.

We consider that it is possible that some parts of the reports for the
Finance and Policy Committee and the TfL Board will not be published under
the Local Government Act 1972 because they are commercially sensitive. As
Section 22 would not apply to such information, we are also withholding
information under section 43(2) which exempts information if its
disclosure would, or would be likely to, prejudice the commercial
interests of any person (including the public authority holding it).

Both exemptions are subject to consideration of whether the public
interest supports withholding the requested information. Whilst we
recognise that the cycle hire scheme is an important and iconic part of
London's transport network and that there is legitimate public interest in
understanding any proposals for its future operation, we consider that the
public interest supports the information being withheld for the following
reasons.

Disclosure at this early time could prejudice our ability to get best
value from public funds. We are still at a relatively early stage in this
process and our strategy and preferred option are subject to change.
Releasing information about budgets at this time would be likely to cause
bids from interested parties to cluster around the upper ends of the
budgets, whilst the release of information before it is finalised would be
likely to cause those parties to start thinking about solutions which
would then have to be changed to meet the final approved tender. We
consider that the public interest is best served by following the
appropriate path through internal agreement of the preferred option before
undertaking any necessary tender process in accordance with EU
legislation. We hope that this will be achieved within the coming months,
which is a reasonable time until publication.

Please see the attached information sheet for details of your right to
appeal.

 

Yours sincerely

Simon Guild

Information Access Manager

 

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