Good Afternoon Liam,

Re: Environmental Information Regulations Request ML1SYQQMF.

I refer to your request to the council received on 25/10/2023 for the
following:

1) How many potholes were recorded for every area in Leeds for the years
2021, 2022, and 2023?

2) What was the average time to fix these potholes per region for the
years 2021, 2022, and 2023?

3) How many accidents were reported due to potholes in every area for the
years 2021, 2022, and 2023?

4) What is the amount of money spent by the council on fixing potholes for
the years 2021, 2022 and 2023?

5) What is the total amount of money paid out in compensation due to
potholes for the years 2021, 2022 and 2023?

6) What was the budget to repair potholes for each region for the years
2021, 2022 and 2023?

We will respond to your request in accordance with the Environmental
Information Regulations 2004, within 20 working days, from the day after
your request was received. We will therefore aim to respond to your
request by 22/11/2023.

For reference, Leeds City Council publish a wealth of information which
you can access at: Welcome to LEEDS.GOV.UK - Leeds City Council  and Data
Mill North – Open Data for the North of England.

If your request for information is considered and deemed as a 'business as
usual' request, it will be responded to by the appropriate Service within
the Council.

If you have questions about this request, please contact us at
[Leeds City Council request email].

Yours Sincerely,

Callum Mounteney

Information Management and Governance,
Integrated Digital Services

show quoted sections

Dear Liam Edwards,

Re: Environment Information Regulations

I refer to your request received on the Date 25/10/2023 for the following:

1) How many potholes were recorded for every area in Leeds for the years
2021, 2022, and 2023?

2) What was the average time to fix these potholes per region for the
years 2021, 2022, and 2023?

3) How many accidents were reported due to potholes in every area for the
years 2021, 2022, and 2023?

4) What is the amount of money spent by the council on fixing potholes for
the years 2021, 2022 and 2023?

5) What is the total amount of money paid out in compensation due to
potholes for the years 2021, 2022 and 2023?

6) What was the budget to repair potholes for each region for the years
2021, 2022 and 2023?

I can confirm your request is being considered under the Environmental
Information Regulations 2004 (EIR), as opposed to under the Freedom of
Information Act. This is because the information you have requested
concerns ‘activities’ and ‘administrative measures’ which are likely to
affect elements of the environment under Reg 2(1)(c).

Reg 7(1) of the EIR, however, does allow the Authority to extend the 20
working day deadline to 40 working days in the event of such complications
and, given the nature of your request, we feel that it is appropriate to
do so in this instance.

Yours Sincerely

Anthony Seaward

Information Management and Governance,
Integrated Digital Services

══════════════════════════════════════════════════════════════════════════

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Dear Liam Edwards,

Re: Environmental Information Regulations Request ML1SYQQMF. 

I refer to your correspondence to the council and your request for the
following:

1) How many potholes were recorded for every area in Leeds for the years
2021, 2022, and 2023?

See attached spreadsheet. Note however that these figures relate to the
number of pothole defect reports, not the number of potholes dealt with,
which we do not keep records of. 

2) What was the average time to fix these potholes per region for the
years 2021, 2022, and 2023?

Each category has a target completion time which are cat 1 24hours, cat 2
7 days and cat 3 28days. The % of defects attended within the target time
is recorded and were 2021 85.5%, 2022 87.5% and 2023 83.9% to date. 

3) How many accidents were reported due to potholes in every area for the
years 2021, 2022, and 2023?

We do not hold this information.  We would only record information of any
claims was paid out.

4) What is the amount of money spent by the council on fixing potholes for
the years 2021, 2022 and 2023?

2021 - £948819,

2022 - £834795,

2023 - £861749 

5) What is the total amount of money paid out in compensation due to
potholes for the years 2021, 2022 and 2023?

Cause 2021 2022 2023
Roadway Pothole £25,383.68 £33,375.36 £67,167.79

6) What was the budget to repair potholes for each region for the years
2021, 2022 and 2023?

£1250000 each year. This figure includes an allowance to repair all
defects on the highway, over and above pothole defects.

I trust that this response is satisfactory. Under Regulation 11, however,
you are entitled to make representations to us if it appears that we have
failed to comply with a requirement of the Regulations in relation to your
request. Representations must be made to us no later than 40 working days
after the date you believe we failed to comply with such a requirement. 

We will then consider your representations and supporting evidence and
decide if we have complied, notifying you of our decision as soon as
possible, and no later than 40 working days after the date of receipt of
your representations. 

Under Regulation 18, you are then entitled to apply to the Information
Commissioner for a decision as to whether, in any specified respect, your
request has not been dealt with in accordance with parts 2 and 3 of the
Regulations. 

Should you wish to contact the Commissioner’s Office then you can contact
the Commissioner via their website at [1]www.ico.gov.uk

I trust that this is self-explanatory.  If you have any queries please
contact me on 0113 3784251, or by return email to [Leeds City Council request email].

Yours sincerely,              

Anthony Seaward

Information Governance Officer

Integrated Digital Service

Leeds City Council

══════════════════════════════════════════════════════════════════════════

The information in this email (and any attachment) may be for the intended
recipient only. If you know you are not the intended recipient, please do
not use or disclose the information in any way and please delete this
email (and any attachment) from your system.

The Council does not accept service of legal documents by e-mail.

Legal notice: Leeds City Council contracts on the basis of a formal
letter, contract or order form. An e-mail from Leeds City Council will not
create a contract unless it clearly and expressly states otherwise. For
further information please refer
to: [2]https://www.leeds.gov.uk/councillors-and...

References

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1. http://www.ico.gov.uk/
2. https://eur03.safelinks.protection.outlo...

Dear Liam Edwards,

Re: Environmental Information Regulations Request ML1SYQQMF. 

I refer to your correspondence to the council and your request for the
following:

I saw you haven't attached a spreadsheet with the amount of potholes in
the area over the last three years. Can I ask you to send this over
please?

Please accept my apologies.  The data has now been attached.

I trust that this response is satisfactory. Under Regulation 11, however,
you are entitled to make representations to us if it appears that we have
failed to comply with a requirement of the Regulations in relation to your
request. Representations must be made to us no later than 40 working days
after the date you believe we failed to comply with such a requirement. 

We will then consider your representations and supporting evidence and
decide if we have complied, notifying you of our decision as soon as
possible, and no later than 40 working days after the date of receipt of
your representations. 

Under Regulation 18, you are then entitled to apply to the Information
Commissioner for a decision as to whether, in any specified respect, your
request has not been dealt with in accordance with parts 2 and 3 of the
Regulations. 

Should you wish to contact the Commissioner’s Office then you can contact
the Commissioner via their website at [1]www.ico.gov.uk

I trust that this is self-explanatory.  If you have any queries please
contact me on 0113 3784251, or by return email to [Leeds City Council request email].

Yours sincerely 

Anthony Seaward 

Information Governance Officer

Integrated Digital Service

Leeds City Council

══════════════════════════════════════════════════════════════════════════

The information in this email (and any attachment) may be for the intended
recipient only. If you know you are not the intended recipient, please do
not use or disclose the information in any way and please delete this
email (and any attachment) from your system.

The Council does not accept service of legal documents by e-mail.

Legal notice: Leeds City Council contracts on the basis of a formal
letter, contract or order form. An e-mail from Leeds City Council will not
create a contract unless it clearly and expressly states otherwise. For
further information please refer
to: [2]https://www.leeds.gov.uk/councillors-and...

References

Visible links
1. http://www.ico.gov.uk/
2. https://eur03.safelinks.protection.outlo...