policy regarding sickness

mark-william:baker made this Freedom of Information request to Royal Mail Group Limited

Royal Mail Group Limited did not have the information requested.

From: mark-william:baker

29 April 2009

Dear Sir or Madam,
hello [personal info hidden]

Yours faithfully,

mark-william:baker

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Royal Mail Group Limited

30 April 2009

Dear Mr Baker

Thank you for your email received on the 29 April 2009 asking for advice in
relation to your current circumstances.

The Freedom of Information Act applies only to recorded information and
therefore, I'm not in a position to comment or advise on your current
situation. As a Royal Mail employee you do have access to advice and
support relating to employment policy via People Contact Services. If you
would like me to pass on your details please provide a contact number and
your pay number. In order to prevent your personal information being
published on the WhatDoTheyKnow website you can email me directly at
[Royal Mail Group request email]. Alternatively, you can contact People Contact Services
directly on 0845 6060603.

If you do wish to make a request for specific recorded information then
please do contact me and i will be happy to progress this.

Yours sincerely

Marie Teasdale
[Royal Mail Group request email]
Freedom of Information Unit
PO Box 341, ALDERSHOT, GU11 1WW

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in England
and Wales.
Registered number 4138203. Registered office at 148 Old Street, LONDON EC1V
9HQ

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From: mark-william:baker

30 April 2009

Dear Sir or Madam,many thanks for your quick and swift response to
my question i shall contact the people at people contact services
asap as im pretty sure it is my lawful and legal right to first be
told what my rights are before making an informed consent and also
by law and legally be able to reserve the right to consent to
having face to face meetings with atos origin.many thanks and
greatest respects for your reply

Yours sincerely,

mark-william:baker

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Royal Mail Group Limited

4 June 2009

Dear Mr Baker

I am writing in response to your email dated 23 May 2009 regarding your
contract of employment. I understand from your emails that your request
concerns the informed consent process for Royal Mail employees who are
referred to Occupational Health Services, provided by Atos Health Care.
You wrote that you cannot find anywhere in your contract where it is stated
that:

“…by not giving consent to atos origin to a face to face then royal mail
can withhold my pay lawfully.”

You therefore, requested the following information:

“…a copy of this document that wasn't in my contract of employment.”

Without more information, such as your pay number, it is not possible for
me to identify your specific personnel records or contract of employment.
As personal information about you, most information of this type is also
likely to be exempt from disclosure under section 40(1) of the Freedom of
Information Act. Any request for that information would therefore need to
be dealt with under the terms of the Data Protection Act. If you do wish
to request a copy of your own personnel records you can contact the Data
Protection Team in writing, including your full pay number and address, at:

Data Protection Team
PO Box 341
ALDERSHOT
GU11 1WW

The principal terms of each employee's contract of employment are set out
in the letter of offer of employment that is sent upon recruitment and in
the documents enclosed with it, and by subsequent variations. Unless
otherwise specifically agreed in writing with an employee, the provisions
or the appropriate parts of Royal Mail’s Personnel Manual also form part of
their contract. The Personnel Manual covers attendance as well as sick pay
and leave. Section B of the Personnel Manual contains provisions that are
not part of the express terms and conditions of employment. Each employee
is nevertheless required to comply with these provisions as part of the
general duties of employment.

As a Royal Mail employee you have access to support and information
relating to employment policy via the HR Services Advice Centre. In
relation to the specific policy or procedure information which may apply to
your circumstances, I believe that it would help you to discuss this again
with the HR Services Advice Centre or your line manager. They should be
able to provide help and information relevant to your situation.

As we suggested in our earlier correspondence; if you can provide a contact
number and your pay number, we can pass your details on to our HR Services
Advice Centre. In order to prevent your personal information being
published on the WhatDoTheyKnow website you can email me with this at
[Royal Mail Group request email]. Alternatively, it may be simpler for you to contact the
HR Services Advice Centre directly on 0845 6060603 and explain your
requirements. If you would prefer to contact them by email you can do so
at [email address].

I hope that this is useful to you. If for any reason you are dissatisfied
with the handling of your request you do have the right to request an
internal review, in which case please write to the Head of Information
Compliance, Royal Mail House, Company Secretary's Office, 5th Floor, 148
Old Street, LONDON, EC1V 9HQ. An internal panel will then review the
request, and you will be advised of the outcome

If, having requested an internal review by Royal Mail, you are still not
satisfied with our response you also have a right of appeal to the
Information Commissioner at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 01625 545 700
www.informationcommissioner.gov.uk

Yours sincerely

Colin Young
Freedom of Information Manager
[Royal Mail Group request email]

Royal Mail is a trading name of Royal Mail Group Ltd. Registered in England
and Wales.
Registered number 4138203. Registered office at 148 Old Street, LONDON EC1V
9HQ

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From: mark-william:baker

4 June 2009

Dear Sir or Madam,
many thanks for your reply i shall phone hr again lol they said the
first time that it probably wasnt in my contract i signed but may
of formed part of the contract vaguely,ive been in contact with a
solicitor about this already and they are sure that if it wasnt
stated in my contract that i signed then it is not full disclosure
and is breaking the contractual agreements made lol so back to the
grind stone aye :-) many thanks for your time very much been
appreciated

Yours sincerely,

mark-william:baker

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