Police Overseas Trips

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Dear South Yorkshire Police,

This is a request for information under the Freedom of Information Act and relates to overseas trips.

From 01 January 2016 to the day this request is processed, I would like to know the number of overseas trips police officials have taken in the course of conducting police business.

For each overseas trip, please provide the following information:
- The date and duration of the overseas trip, as well as the country that was visited
- The full name, title and position of the police official who went on the overseas trip
- The reason or reasons why the police official went on the overseas trip
- The cost of the overseas trip (please provide a breakdown of travel costs, accommodation costs and expenses)
- Please state whether the police force met the costs of the overseas trip, or whether an individual, group, company, consortium, charity or another organisation met the costs. Please provide the full name of the individual, group, company, charity or organisation that met the costs. If it is a group or consortium, please state who or what composes the group or consortium.

I would like to receive the information electronically. If you feel that a substantive response to this request is not possible within a reasonable time frame, or the request is too broad or too vague, I would be grateful if you could contact me and provide assistance as to how I could refine the request.
Many thanks.

Yours faithfully,

Jenna Corderoy

FOI, South Yorkshire Police

3 Attachments

Dear Ms Corderoy

 

Re your request (reference number above):

 

From 01 January 2016 to the day this request is processed, I would like to
know the number of overseas trips police officials have taken in the
course of conducting police business.

 

For each overseas trip, please provide the following information:

- The date and duration of the overseas trip, as well as the country that
was visited

- The full name, title and position of the police official who went on the
overseas trip

- The reason or reasons why the police official went on the overseas trip

- The cost of the overseas trip (please provide a breakdown of travel
costs, accommodation costs and expenses)

- Please state whether the police force met the costs of the overseas
trip, or whether an individual, group, company, consortium, charity or
another organisation met the costs. Please provide the full name of the
individual, group, company, charity or organisation that met the costs. If
it is a group or consortium, please state who or what composes the group
or consortium.

 

 

Please could you clarify the following point(s): -

 

South Yorkshire Police has received a number of similar requests to yours
in the past. All such requests and responses are published on the Force
Disclosure Log, which can be found on the South Yorkshire Police website
at: -

 

[1]http://www.southyorkshire.police.uk/cont...

 

You may find that research of the Log may be worthwhile prior to
submitting future requests as this may well result in the information
being available immediately rather than any delay resulting from the
process of responding to a request under the Act. In particular, we would
draw your attention to the following entries: -

 

[2]http://www.southyorkshire.police.uk/foi/...

 

 

It would be helpful if you could review the above entries and compare the
responses to your particular requirement for information. We appreciate
that people have different reasons for requesting information and those
differences often lead to slight but important variations in the wording
of requests. We are concerned to avoid misinterpreting these subtle
variations and issuing an unnecessary or erroneous refusal to release
information under Section 21 of the Freedom of Information Act
(Information available to the applicant by other means). We also
understand that information changes with the passage of time and previous
responses may not always cover the date or time parameters of your
request.

If our previous responses do not completely satisfy your requirements it
would be appreciated if you could refine your request in order to elicit
that information not already published on our website. So, for instance,
where your requirement involves information from particular date
parameters, and we have only released information for part of that time
frame, it would be helpful if you could refine your request so as to
prompt the release of information relating to the dates not already
published.

As a general point concerning the setting of date parameters: The use of
terms such as “for the last year” or “over the last five years” is often
not precise enough to ensure the accurate location, retrieval and
extraction of information (unfortunately our computers simply do not have
the linguistic ability to interpret these phrases!). The use of terms such
as ‘financial year’ or ‘calendar year’ is more helpful, but the use of
exact dates between, or from which information is required is most likely
to achieve accurate results. 

 

 

Please forward your clarification to South Yorkshire Police as this
request will be ‘stopped’ on our database until this has been received.

 

Once we have received clarification, your request be considered and you
will receive a response within the statutory timescale of 20 working days
as defined by the Act, subject to the information not being exempt or
containing a reference to a third party. In some circumstances South
Yorkshire Police may be unable to achieve this deadline. If this is likely
you will be informed and given a revised time-scale at the earliest
opportunity.

 

There may be a fee payable for the retrieval, collation and provision of
the information you request. If this is the case you will be informed and
the 20 working day timescale will be suspended until we receive payment
from you. If you choose not to make a payment then your request will
remain unanswered.

 

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way. Again, you will be informed if this is the case.

 

Yours sincerely

 

 

Lucy Moore

 

South Yorkshire Police

Information Compliance Unit

Professional Standards Department

Unit 20

Churchill Way

Sheffield

S35 2PY

 

T: 0114 2921788 (ext: 711788)

 

Website address - southyorks.police.uk
[3]cid:8EA20BE1-8E6B-44D8-9B2E-0783F0793F6C  [4]cid:181718A5-1E5E-49CC-A81B-CD103A70BBD2  [5]cid:20AD02D5-DF01-4595-851A-0E8AD78810C0

 

 

 

Tackling child sexual exploitation is a priority for the Force and it is
the responsibility of everyone to help spot the signs and say something.

For more information visit www.southyorkshire.police.uk/spotthesigns

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