PNC LoS Register Weeding

Mr P Swift made this Freedom of Information request to Surrey Police Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

Response to this request is long overdue. By law, under all circumstances, Surrey Police should have responded by now (details). You can complain by requesting an internal review.

Dear Surrey Police,

Please provide the following information in accordance with the Freedom of Information Act, since 01/01/2023 in excel format:

1. vehicles/VRMs*, make and model, reported stolen with the date of loss and of these:

a. those recovered – the date of recovery associated with the vehicle
b. those that were ‘weeded’** - the date of the weed

2. the date the weeded VRMs/vehicles were reinstated on PNC LoS

The weeded VRMs/vehicles currently not recorded LoS on PNC will be identifiable from the above as they will have a weed date but no reinstatement date.

3. Additionally, the process ( receipt of reminders*** and activity) and your policy your policy concerning weeding (as opposed to the PNC manual procedure)

Yours faithfully,

Mr P Swift

*In the event you are not prepared to release the full VRM., I believe the first 4 characters can be supplied
** understood to be the process of an 'unconfirmed' LoS report 'falling off' (being automatically removed) from PNC LoS 6 weeks from the initial recording of LoS on PNC (source PNC manual pg 145)
*** For an unconfirmed LOS report, PNC Operations will issue a reminder 2 weeks after the date of the online entry (source: PNC manual pg169)

!Freedom of Information (Surrey),


Freedom of Information: 001469/24

I write to acknowledge receipt of your Freedom of Information Request

The Act requires us to respond to FOI requests within 20 working days of
receiving the request. Although every effort will be made to ensure a
response is provided within statutory deadlines, due to current
circumstances delays may be unavoidable. We apologise for any
inconvenience and will endeavour to process your request as quickly as is

Yours Sincerely,

Information Access Team
Surrey Police
Telephone 01483 630007

Dear !Freedom of Information (Surrey),

Please advise when I can expect to receive the information.

Yours sincerely,

Mr P Swift

Mr P Swift left an annotation ()

to ICO
Thank you, we have received your complaint. You will get an automated email from us confirming we have received it in the next 24 hours.

What happens next?
We will contact you within no more than 30 working day to provide you with a case reference number. We'll assign your complaint to a case officer as soon as we can.

If we're unable to accept your complaint, we will contact you to explain why. We may not accept your complaint if it is out of time (eg it has been more than three months of your last meaningful contact with the public authority), you have not requested an internal review or you have not provided us with the right information.

Mr P Swift left an annotation ()

08/05/2024 from the ICO:
Freedom of Information Act 2000 (FOIA)
Your complaint about: Chief Constable of Surrey Police
Their reference: 001469/24
Our reference: IC-300703-H3H1
Thank you for your complaint about the above public authority’s delay in responding to your request for information.
I have contacted the public authority and asked it to respond to your request within 10 working days.
If you haven’t had a response in that time, please let us know by emailing

Mr P Swift left an annotation ()

29/05/2024 from the ICO:
Commissioner’s Decision:
A public authority will breach section 10 of FOIA if it fails to respond to a request within 20 working days. Based on evidence available to the Commissioner, by the date of this notice the public authority has not issued a substantive response to this request. Therefore, the Commissioner finds a breach of section 10.
The public authority must provide a substantive response to the request in
accordance with its obligations under FOIA.
The public authority must take this step within 30 calendar days of the date of this decision notice. Failure to comply may result in the Commissioner making written certification of this fact to the High Court pursuant to section 54 of FOIA and may be dealt with as a contempt of