Please provide vendor details excluded from Payments to Suppliers

The request was partially successful.

Dear Portsmouth City Council,

In the published document "Payments to suppliers September 2018" there are a large number of payments where the name of the recipient has been redacted, and claimed to be "Classified as 'personal data' (under the Data Protection Act 1998)".

I accept that where publishing the name of the recipient has the potential to identify or link to a vulnerable person it is acceptable to redact the name of the recipient.

However, there are twenty payments in September that do not fall into such a category, I would contend. These twenty payments total £86352.69.

Here are the payments:

Portsmouth City Council PCC Corporate and Democratic Core Democratic Representation and Management Culture & City Development Third Party Payments Private contractors 17/09/18 6256438 2000 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 137975

Portsmouth City Council PCC Corporate and Democratic Core Democratic Representation and Management Culture & City Development Third Party Payments Private contractors 17/09/18 6256438 810 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 137975

Portsmouth City Council PCC Corporate and Democratic Core Corporate Management Finance & IT Supplies and Services Services 26/09/18 6258101 11944.5 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 139940

Portsmouth City Council PCC Corporate and Democratic Core Corporate Management Finance & IT Supplies and Services Services 03/09/18 6253933 10416.64 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 139940

Portsmouth City Council PCC Corporate and Democratic Core Corporate Management Finance & IT Supplies and Services Services 03/09/18 6253933 1600 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 139940

Portsmouth City Council PCC Corporate and Democratic Core Corporate Management Finance & IT Supplies and Services Services 21/09/18 6257616 9229.13 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 139940

Portsmouth City Council PCC Corporate and Democratic Core Corporate Management Finance & IT Supplies and Services Services 26/09/18 6258101 21509 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 139940

Portsmouth City Council PCC Corporate and Democratic Core Corporate Management Finance & IT Supplies and Services Services 26/09/18 6258101 10601.42 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 139940

Portsmouth City Council PCC Costs below Net Cost of Services Trading Finance & IT Supplies and Services Miscellaneous expenses 28/09/18 6258836 550 SOLETRADER Classified as 'personal data' (under the Data Protection Act 1998) 136558

Portsmouth City Council PCC Cultural and Related Services Culture and Heritage Culture & City Development Third Party Payments Private contractors 07/09/18 6255110 700 SOLETRADER Classified as 'personal data' (under the Data Protection Act 1998) 144185

Portsmouth City Council PCC Cultural and Related Services Culture and Heritage Culture & City Development Third Party Payments Private contractors 07/09/18 6255110 280 SOLETRADER Classified as 'personal data' (under the Data Protection Act 1998) 144185

Portsmouth City Council PCC Environmental and Regulatory Services Regulatory Services Culture & City Development Supplies and Services Services 07/09/18 6255094 800 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 140117

Portsmouth City Council PCC Other Suspense and Capital Schemes Capital - Housing RA Capital Charges Capital Expenditure (WIP) 10/09/18 6255181 1225 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 143560

Portsmouth City Council PCC Other Suspense and Capital Schemes Capital - Housing RA Capital Charges Capital Expenditure (WIP) 10/09/18 6255181 245 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 143560

Portsmouth City Council PCC Planning Services Planning Policy Regeneration Supplies and Services Services 13/09/18 6256124 1000 SOLETRADER Classified as 'personal data' (under the Data Protection Act 1998) 138144

Portsmouth City Council PCC Planning Services Development Control Regeneration Supplies and Services Services 03/09/18 6254157 6200 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 143459

Portsmouth City Council PCC Planning Services Development Control Regeneration Supplies and Services Services 12/09/18 6256012 2750 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 108982

Portsmouth City Council PCC Public Health Miscellaneous Public Services Public Health Third Party Payments Other establishments 04/09/18 6254211 1392 VENDOR Classified as 'personal data' (under the Data Protection Act 1998) 103515

Portsmouth City Council PCC Public Health Public Health - Split Costing Public Health Supplies and Services Services 11/09/18 6255374 700 SOLETRADER Classified as 'personal data' (under the Data Protection Act 1998) 107872

Portsmouth City Council PCC Support Service / Transparency Costs Unallocated Personnel HR, Legal, Audit & Performance Third Party Payments Private contractors 04/09/18 6254282 2400 SOLETRADER Classified as 'personal data' (under the Data Protection Act 1998) 137415

Please can you provide the Supplier name for these transactions, and the reason for their being redacted when published.

Yours faithfully,

Jerry Brown

FOI, Portsmouth City Council

1 Attachment

Information Governance, Community & Communication Service             
Civic Offices, Guildhall Square, Portsmouth, PO1 2AL
Telephone:      023 9268 8482
 
                                                       
Reference: FOI20181601
 
Dear Mr Brown
 
FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST ACKNOWLEDGEMENT
 
Thank you for your request for information received today.
 
Your request is being considered and, subject to the points made below,
you will receive the information requested as promptly as possible within
the statutory timescale of 20 working days as defined by the Freedom of
Information Act 2000.
 
If we need to obtain more information from you in order to understand what
information you require, we will contact you. If this is the case, the 20
day time limit will not commence until your request has been clarified.
 
The Act defines a number of exemptions that may prevent release of certain
information.  The City Council will consider whether any of these
exemptions apply and, where required by the Act, whether it is in the
public interest to release the information.  If we have to make a public
interest test, the 20 day time limit might be extended. We will inform you
if the time scale has to be extended and if any information is withheld
and of your rights of appeal.
 
The City Council would like to make you aware that disclosure of
information obtained through FOIA is a disclosure into the public domain.
 
The City Council’s standard approach is to provide the information in the
form in which we hold it.  If you require alternative formats, e.g. audio,
large print, etc. or a different language, please let me know and we will
provide it if reasonably practicable to do so. If your request is a
question and we do not hold the answer in recorded form we will try and
provide an answer where we are able unless it requires the creation of new
information.
There may be a fee payable for this information request and we will send
you a Fees Notice if this is the case. Any fee must be paid before the
request is provided.  The time between the issue of the Fees Notice and
receipt of payment is excluded from the calculation of the 20 working day
time limit.
 
Any personal information you provide in relation to this request will only
be used for the purposes of processing your request for information.
 
If you have any queries or concerns then please contact the Corporate
Information Governance Officer at Portsmouth City Council, Civic Offices,
Guildhall Square, Portsmouth, Hampshire, PO1 2AL, telephone 023 9268 8482,
e-mail [email address].
 
Yours sincerely
 
 
 
 
 
Helen Magri
Corporate Information Governance & 
& Data Protection Officer
 
Portsmouth City Council
Civic Offices
Guildhall Square
Portsmouth
PO1 2BQ
 
T:  023 9268 8482
E:  [1][email address]
E:  [2][Portsmouth City Council request email]
[3]www.portsmouth.gov.uk
 
 
 
                                                                               
 
 
 

show quoted sections

FOI, Portsmouth City Council

1 Attachment

Information Governance, Community & Communications Service
Civic Offices, Guildhall Square, Portsmouth, PO1 2AL
Telephone:    023 9268 8482
 
 
Our Ref: FOI20181601
 
Dear Mr Brown  
                                   
INFORMATION REQUEST – FOI20181601 - Payments to Suppliers
 
Thank you for your request for information received on 9^th November 2018,
which was considered under the Freedom of Information Act 2000. 
 
In accordance with the Act, Portsmouth City Council confirms it holds the
information.
 
YOUR REQUEST:
 
In the published document "Payments to suppliers September 2018" there are
a large number of payments where the name of the recipient has been
redacted, and claimed to be "Classified as 'personal data' (under the Data
Protection Act 1998)".
 
I accept that where publishing the name of the recipient has the potential
to identify or link to a vulnerable person it is acceptable to redact the
name of the recipient.
 
However, there are twenty payments in September that do not fall into such
a category, I would contend. These twenty payments total £86352.69.
 
Here are the payments:
 
Portsmouth City Council PCC Corporate and Democratic Core Democratic
Representation and Management Culture & City Development Third Party
Payments Private contractors 17/09/18 6256438 2000 VENDOR Classified as
'personal data' (under the Data Protection Act 1998) 137975
 
Portsmouth City Council PCC Corporate and Democratic Core Democratic
Representation and Management Culture & City Development Third Party
Payments Private contractors 17/09/18 6256438 810 VENDOR Classified as
'personal data' (under the Data Protection Act 1998) 137975
 
Portsmouth City Council PCC Corporate and Democratic Core Corporate
Management Finance & IT Supplies and Services Services 26/09/18 6258101
11944.5 VENDOR Classified as 'personal data' (under the Data Protection
Act 1998) 139940
 
Portsmouth City Council PCC Corporate and Democratic Core Corporate
Management Finance & IT Supplies and Services Services 03/09/18 6253933
10416.64 VENDOR Classified as 'personal data' (under the Data Protection
Act 1998) 139940
 
Portsmouth City Council PCC Corporate and Democratic Core Corporate
Management Finance & IT Supplies and Services Services 03/09/18 6253933
1600 VENDOR Classified as 'personal data' (under the Data Protection Act
1998) 139940
 
Portsmouth City Council PCC Corporate and Democratic Core Corporate
Management Finance & IT Supplies and Services Services 21/09/18 6257616
9229.13 VENDOR Classified as 'personal data' (under the Data Protection
Act 1998) 139940
 
Portsmouth City Council PCC Corporate and Democratic Core Corporate
Management Finance & IT Supplies and Services Services 26/09/18 6258101
21509 VENDOR Classified as 'personal data' (under the Data Protection Act
1998) 139940
 
Portsmouth City Council PCC Corporate and Democratic Core Corporate
Management Finance & IT Supplies and Services Services 26/09/18 6258101
10601.42 VENDOR Classified as 'personal data' (under the Data Protection
Act 1998) 139940
 
Portsmouth City Council PCC Costs below Net Cost of Services Trading
Finance & IT Supplies and Services Miscellaneous expenses 28/09/18 6258836
550 SOLETRADER Classified as 'personal data' (under the Data Protection
Act 1998) 136558
 
Portsmouth City Council PCC Cultural and Related Services Culture and
Heritage Culture & City Development Third Party Payments Private
contractors 07/09/18 6255110 700 SOLETRADER Classified as 'personal data'
(under the Data Protection Act 1998) 144185
 
Portsmouth City Council PCC Cultural and Related Services Culture and
Heritage Culture & City Development Third Party Payments Private
contractors 07/09/18 6255110 280 SOLETRADER Classified as 'personal data'
(under the Data Protection Act 1998) 144185
 
Portsmouth City Council PCC Environmental and Regulatory Services
Regulatory Services Culture & City Development Supplies and Services
Services 07/09/18 6255094 800 VENDOR Classified as 'personal data' (under
the Data Protection Act 1998) 140117
 
Portsmouth City Council PCC Other Suspense and Capital Schemes Capital -
Housing RA Capital Charges Capital Expenditure (WIP) 10/09/18 6255181 1225
VENDOR Classified as 'personal data' (under the Data Protection Act 1998)
143560
 
Portsmouth City Council PCC Other Suspense and Capital Schemes Capital -
Housing RA Capital Charges Capital Expenditure (WIP) 10/09/18 6255181 245
VENDOR Classified as 'personal data' (under the Data Protection Act 1998)
143560
 
Portsmouth City Council PCC Planning Services Planning Policy Regeneration
Supplies and Services Services 13/09/18 6256124 1000 SOLETRADER Classified
as 'personal data' (under the Data Protection Act 1998) 138144
 
Portsmouth City Council PCC Planning Services Development Control
Regeneration Supplies and Services Services 03/09/18 6254157 6200 VENDOR
Classified as 'personal data' (under the Data Protection Act 1998) 143459
 
Portsmouth City Council PCC Planning Services Development Control
Regeneration Supplies and Services Services 12/09/18 6256012 2750 VENDOR
Classified as 'personal data' (under the Data Protection Act 1998) 108982
 
Portsmouth City Council PCC Public Health Miscellaneous Public Services
Public Health Third Party Payments Other establishments 04/09/18 6254211
1392 VENDOR Classified as 'personal data' (under the Data Protection Act
1998) 103515
 
Portsmouth City Council PCC Public Health Public Health - Split Costing
Public Health Supplies and Services Services 11/09/18 6255374 700
SOLETRADER Classified as 'personal data' (under the Data Protection Act
1998) 107872
 
Portsmouth City Council PCC Support Service / Transparency Costs
Unallocated Personnel HR, Legal, Audit & Performance Third Party Payments
Private contractors 04/09/18 6254282 2400 SOLETRADER Classified as
'personal data' (under the Data Protection Act 1998) 137415
 
Please can you provide the Supplier name for these transactions, and the
reason for their being redacted when published.
 
OUR RESPONSE:
 
Our Finance Manager has reviewed the request for publication of the
specified redacted transactions and have provided the supplier info for 10
transactions relating to 4 suppliers below:
 

Portsmouth Corporate Supplies CMS
City PCC and Corporate Finance & IT and Services 26/09/2018 6258101 11944.5 VENDOR CAMERON
Council Democratic Management Services MCKENNA
Core LLP
Portsmouth Corporate Supplies CMS
City PCC and Corporate Finance & IT and Services 03/09/2018 6253933 10416.64 VENDOR CAMERON
Council Democratic Management Services MCKENNA
Core LLP
Portsmouth Corporate Supplies CMS
City PCC and Corporate Finance & IT and Services 03/09/2018 6253933 1600 VENDOR CAMERON
Council Democratic Management Services MCKENNA
Core LLP
Portsmouth Corporate Supplies CMS
City PCC and Corporate Finance & IT and Services 21/09/2018 6257616 9229.13 VENDOR CAMERON
Council Democratic Management Services MCKENNA
Core LLP
Portsmouth Corporate Supplies CMS
City PCC and Corporate Finance & IT and Services 26/09/2018 6258101 21509 VENDOR CAMERON
Council Democratic Management Services MCKENNA
Core LLP
Portsmouth Corporate Supplies CMS
City PCC and Corporate Finance & IT and Services 26/09/2018 6258101 10601.42 VENDOR CAMERON
Council Democratic Management Services MCKENNA
Core LLP
Portsmouth Miscellaneous Third DR GJ
City PCC Public Public Public Party Other 04/09/2018 6254211 1392 VENDOR ROBINSON
Council Health Services Health Payments establishments &
PARTNERS
Portsmouth Suspense and Capital - Capital Capital FRANCIS
City PCC Other Capital Housing RA Charges Expenditure 10/09/2018 6255181 1225 VENDOR CLARK
Council Schemes (WIP) LLP
Portsmouth Suspense and Capital - Capital Capital FRANCIS
City PCC Other Capital Housing RA Charges Expenditure 10/09/2018 6255181 245 VENDOR CLARK
Council Schemes (WIP) LLP
Portsmouth Planning Development Supplies VAIL
City PCC Services Control Regeneration and Services 12/09/2018 6256012 2750 VENDOR WILLIAMS
Council Services LLP

 
 
With regard to the remaining 10 transactions requested, these relate to
payments to individuals (sole traders) for legal, training and language
services. Where the supplier is that of an individual (e.g. a sole
trader), names have been redacted from the spreadsheet in accordance with
Section 40(2) of the Freedom of Information Act. This is due to the fact
that we do not believe it would be the reasonable expectation of these
individuals for their personal information to be disclosed in to the
public domain in this way and to do so would therefore cause us to breach
the First Principle of the Data Protection Act 2018.
 
PCC is committed to transparency without  compromising the proper
guardianship of sensitive data and we are very aware of the penalties of
inadvertently publishing personal data, so Finance staff involved in this
activity are very diligent.  In the context of the total number of
supplier transactions for the month the transactions listed above
represent a very small percentage (less than .2%)
 
Under the Re- Use of Public Sector Information Regulations 2015 (SI
2015/1415) the supplied information may not be re-used without obtaining
the permission of Portsmouth City Council.
 
We trust that our response fulfils your request, however, you have the
right to appeal against this decision or to complain about our treatment
of your request.  If you wish to do so, please set out in writing your
grounds of complaint and send to the Corporate Information Governance
Officer at Portsmouth City Council, Civic Offices, Guildhall Square,
Portsmouth, Hampshire, PO1 2AL, telephone 023 9268 8482, e-mail
[1][email address].
Should you be dissatisfied with the outcome of the complaints decision you
may wish to follow the Portsmouth City Council’s Compliments and
Complaints procedure which can be found on the Portsmouth City Council
website or by contacting the Civic Offices.
 
Once these processes have been exhausted you have a further right of
appeal to the Information Commissioner at:
 
Further information is also available from the Information Commissioner
at:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113
[2]https://ico.org.uk
 
Yours sincerely
 
 
Natasha King
Corporate Information Governance Officer
 
 
_____________________________________________
From: FOI
Sent: 09 November 2018 14:30
To: D64 <[FOI #531308 email]>
Cc: FOI <[Portsmouth City Council request email]>
Subject: FOI20181601 - Acknowledgement
 
 
<< OLE Object: Picture (Device Independent Bitmap) >> Information
Governance, Community & Communication Service               
Civic Offices, Guildhall Square, Portsmouth, PO1 2AL
Telephone:      023 9268 8482
 
                                                       
Reference: FOI20181601
 
Dear Mr Brown
 
FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST ACKNOWLEDGEMENT
 
Thank you for your request for information received today.
 
Your request is being considered and, subject to the points made below,
you will receive the information requested as promptly as possible within
the statutory timescale of 20 working days as defined by the Freedom of
Information Act 2000.
 
If we need to obtain more information from you in order to understand what
information you require, we will contact you. If this is the case, the 20
day time limit will not commence until your request has been clarified.
 
The Act defines a number of exemptions that may prevent release of certain
information.  The City Council will consider whether any of these
exemptions apply and, where required by the Act, whether it is in the
public interest to release the information.  If we have to make a public
interest test, the 20 day time limit might be extended. We will inform you
if the time scale has to be extended and if any information is withheld
and of your rights of appeal.
 
The City Council would like to make you aware that disclosure of
information obtained through FOIA is a disclosure into the public domain.
 
The City Council’s standard approach is to provide the information in the
form in which we hold it.  If you require alternative formats, e.g. audio,
large print, etc. or a different language, please let me know and we will
provide it if reasonably practicable to do so. If your request is a
question and we do not hold the answer in recorded form we will try and
provide an answer where we are able unless it requires the creation of new
information.
There may be a fee payable for this information request and we will send
you a Fees Notice if this is the case. Any fee must be paid before the
request is provided.  The time between the issue of the Fees Notice and
receipt of payment is excluded from the calculation of the 20 working day
time limit.
 
Any personal information you provide in relation to this request will only
be used for the purposes of processing your request for information.
 
If you have any queries or concerns then please contact the Corporate
Information Governance Officer at Portsmouth City Council, Civic Offices,
Guildhall Square, Portsmouth, Hampshire, PO1 2AL, telephone 023 9268 8482,
e-mail [email address].
 
Yours sincerely
 
 
 
 
 
Helen Magri
Corporate Information Governance & 
& Data Protection Officer
 
Portsmouth City Council
Civic Offices
Guildhall Square
Portsmouth
PO1 2BQ
 
T:  023 9268 8482
E:  [3][email address]
E:  [4][Portsmouth City Council request email]
[5]www.portsmouth.gov.uk
 
 
 
                                                                               
 
 
 

show quoted sections