Dear Eastbourne Borough Council,

Civic Voice, the national charity for the civic and conservation movement is campaigning to put public participation at the heart of the planning system. With this in mind, I am writing to request the following information under the Freedom of Information Act:

1. Can you confirm how long, in minutes, a community group such as a Civic Society is permitted to speak at your local council’s Planning Committee? (By ‘Planning Committee’ we mean your local authority’s committee of elected members which determines planning applications. It may be known by a different name in your local authority).

2. Is there a limit on the number of registered speakers permitted to speak at your Planning Committee? If yes, please specify the maximum number of speakers allowed.

3. Is there a limit on the total time allowed for registered speakers? If yes, please provide details of the time restriction.

3. Are your Planning Committee procedure rules publicly available online? If yes, please provide the weblink.

Yours sincerely,

Sophie Mason
Finance and Administration Officer
Civic Voice

Access to Information,



Thank you for your information request received today.

 

I am currently reviewing your request and investigating whether there is
any information available for disclosure.  The Council, in accordance with
Section 10 of the Freedom of Information Act 2000 (‘the Act’), will reply
to your request promptly and in any event not later than the twentieth
working day following the date of receipt. Subject Access Requests will be
responded to within one calendar month in line with the GDPR (General Data
Protection Regulation).

 

In accordance with section 8(1)(b) of the Act and related guidance from
the Information Commissioner’s Office, the Council reserves the right to
treat any request for information as invalid unless the requester supplies
their real name.  In such cases, the Council may request proof of
identity.

 

Kind Regards

 

 

Information Governance Officer

Lewes District Council and Eastbourne Borough Council

 

Access to Information,

Dear Ms. Mason,

 

Information Request:  EFOI 9666

 

Thank you for your information request dated 9 August 2019 received in our
office on the same day.

 

I have reviewed your request and investigated whether there is any
information which can be disclosed to you.  Please find below the
information the council holds, and which I am pleased to provide to you.

 

Lewes District Council and Eastbourne Borough Council have combined
services.

 

Civic Voice, the national charity for the civic and conservation movement
is campaigning to put public participation at the heart of the planning
system. With this in mind, I am writing to request the following
information under the Freedom of Information Act:

 

1.    Can you confirm how long, in minutes, a community group such as a
Civic Society is permitted to speak at your local council’s Planning
Committee? (By ‘Planning Committee’ we mean your local authority’s
committee of elected members which determines planning applications. It
may be known by a different name in your local authority). 

Eastbourne Borough Council allow 3 minutes per speaker, although this may
be extended at the Chairman’s discretion if there are several objectors. 

Lewes District Council allow Ward Member/s and Town/Parish Councillors 5
minutes to speak; all other speakers are allowed 3 minutes to speak.

 

2.    Is there a limit on the number of registered speakers permitted to
speak at your Planning Committee? If yes, please specify the maximum
number of speakers allowed. Eastbourne Borough Council allow 1
Applicant/Agent; 1 Objector (more at the Chairman’s discretion); 1 Ward
Councillor; 1 Community Association and 1 Heritage Champion.

 

The number of registered speakers for Lewes District Council is as
follows:  Town/Parish Council representative; Objectors (up to 3)*,
Applicant/Agent/Supporters (up to 3 with Applicant having priority)*, Ward
Member (if not on Committee).    * if the “opportunity to speak” is taken
up.

 

3.    Is there a limit on the total time allowed for registered speakers?
If yes, please provide details of the time restriction.

It depends if all the parties choose to speak and speaking limits can be
extended at the Chairman’s discretion- For example Eastbourne Borough
Council will allow the applicant/agent 6 minutes if there is more than one
objector.

 

4.    Are your Planning Committee procedure rules publicly available
online? If yes, please provide the weblink.

 

[1]https://www.lewes-eastbourne.gov.uk/plan...

Separate guides are available to download for Lewes District Council and
Eastbourne Borough Council.

 

 

I trust that this deals with your enquiry to your satisfaction, but if you
feel that Eastbourne Borough Council has misunderstood or not responded
appropriately to your request, you have two courses of action:

 

o You can clarify the terms of your original request to allow this to be
looked at again  (if you expand your request this will be dealt with
as a new request)
o All applicants have a 'right of appeal'.  An appeal should be focused
on the original request and should identify how the council’s response
failed to answer your Information Request.  Appeals must be made in
writing (or e-mail) within 40 working days of receipt of this response
and addressed to the Information Governance Appeals Officer, to the
address below. 

 

Information Governance Appeals Officer

Lewes District Council and Eastbourne Borough Council

1 Grove Road

EASTBOURNE

BN21 4TW     

                                  

E-mail  : [2][email address]

 

After the council’s internal appeals procedure has been exhausted, a
further appeal about the same Information Request can be directed to the
Information Commissioner for adjudication.  Full details will be provided
should an appeal proceed to this stage.

 

Please note:

If you are considering re-using the information disclosed to you through
this request, for any purpose outside of what could be considered for
personal use, you are required under the Public Sector Re-use of
Information Regulations 2015 to make an Application for Re-use to the
organisation you have requested the information from.  Applications for
Re-Use should be directed to the address detailed in the footer below.

 

Please contact me again, quoting your reference number, if you require any
further assistance with your current request and I will do my best to
provide the relevant help and advice.

 

Yours sincerely

 

 

 

 

Regards,

 

Kevin Rance

Information Governance Officer

Tel: +44(0)1273 471600

[3][email address]

Lewes and Eastbourne Legal Services acting on behalf of Lewes District
Council and Eastbourne Borough Council

 

References

Visible links
1. https://www.lewes-eastbourne.gov.uk/plan...
2. mailto:[email address]
3. mailto:[email address]

Dear Ms. Mason,

 

Information Request:  FOI 9667

 

Thank you for your information request dated 9 August 2019 received in our
office on the same day.

 

I have reviewed your request and investigated whether there is any
information which can be disclosed to you.  Please find below the
information the council holds, and which I am pleased to provide to you.

 

Lewes District Council and Eastbourne Borough Council have combined
services.

 

Civic Voice, the national charity for the civic and conservation movement
is campaigning to put public participation at the heart of the planning
system. With this in mind, I am writing to request the following
information under the Freedom of Information Act:

 

1.    Can you confirm how long, in minutes, a community group such as a
Civic Society is permitted to speak at your local council’s Planning
Committee? (By ‘Planning Committee’ we mean your local authority’s
committee of elected members which determines planning applications. It
may be known by a different name in your local authority). 

Eastbourne Borough Council allow 3 minutes per speaker, although this may
be extended at the Chairman’s discretion if there are several objectors. 

Lewes District Council allow Ward Member/s and Town/Parish Councillors 5
minutes to speak; all other speakers are allowed 3 minutes to speak.

 

2.    Is there a limit on the number of registered speakers permitted to
speak at your Planning Committee? If yes, please specify the maximum
number of speakers allowed. Eastbourne Borough Council allow 1
Applicant/Agent; 1 Objector (more at the Chairman’s discretion); 1 Ward
Councillor; 1 Community Association and 1 Heritage Champion.

 

The number of registered speakers for Lewes District Council is as
follows:  Town/Parish Council representative; Objectors (up to 3)*,
Applicant/Agent/Supporters (up to 3 with Applicant having priority)*, Ward
Member (if not on Committee).    * if the “opportunity to speak” is taken
up.

 

3.    Is there a limit on the total time allowed for registered speakers?
If yes, please provide details of the time restriction.

It depends if all the parties choose to speak and speaking limits can be
extended at the Chairman’s discretion- For example Eastbourne Borough
Council will allow the applicant/agent 6 minutes if there is more than one
objector.

 

4.    Are your Planning Committee procedure rules publicly available
online? If yes, please provide the weblink.

 

[1]https://www.lewes-eastbourne.gov.uk/plan...

Separate guides are available to download for Lewes District Council and
Eastbourne Borough Council.

 

 

I trust that this deals with your enquiry to your satisfaction, but if you
feel that Lewes District Council has misunderstood or not responded
appropriately to your request, you have two courses of action:

 

o You can clarify the terms of your original request to allow this to be
looked at again  (if you expand your request this will be dealt with
as a new request)
o All applicants have a 'right of appeal'.  An appeal should be focused
on the original request and should identify how the council’s response
failed to answer your Information Request.  Appeals must be made in
writing (or e-mail) within 40 working days of receipt of this response
and addressed to the Information Governance Appeals Officer, to the
address below. 

 

Information Governance Appeals Officer

Lewes District Council and Eastbourne Borough Council

1 Grove Road

EASTBOURNE

BN21 4TW     

                                  

E-mail  : [2][email address]

 

After the council’s internal appeals procedure has been exhausted, a
further appeal about the same Information Request can be directed to the
Information Commissioner for adjudication.  Full details will be provided
should an appeal proceed to this stage.

 

Please note:

If you are considering re-using the information disclosed to you through
this request, for any purpose outside of what could be considered for
personal use, you are required under the Public Sector Re-use of
Information Regulations 2015 to make an Application for Re-use to the
organisation you have requested the information from.  Applications for
Re-Use should be directed to the address detailed in the footer below.

 

Please contact me again, quoting your reference number, if you require any
further assistance with your current request and I will do my best to
provide the relevant help and advice.

 

Yours sincerely

 

 

 

 

Regards,

 

Kevin Rance

Information Governance Officer

Tel: +44(0)1273 471600

[3][email address]

Lewes and Eastbourne Legal Services acting on behalf of Lewes District
Council and Eastbourne Borough Council

 

References

Visible links
1. https://www.lewes-eastbourne.gov.uk/plan...
2. mailto:[email address]
3. mailto:[email address]