Dear Stratford on Avon District Council,

Civic Voice, the national charity for the civic and conservation movement is campaigning to put public participation at the heart of the planning system. With this in mind, I am writing to request the following information under the Freedom of Information Act:

1. Can you confirm how long, in minutes, a community group such as a Civic Society is permitted to speak at your local council’s Planning Committee? (By ‘Planning Committee’ we mean your local authority’s committee of elected members which determines planning applications. It may be known by a different name in your local authority).

2. Is there a limit on the number of registered speakers permitted to speak at your Planning Committee? If yes, please specify the maximum number of speakers allowed.

3. Is there a limit on the total time allowed for registered speakers? If yes, please provide details of the time restriction.

3. Are your Planning Committee procedure rules publicly available online? If yes, please provide the weblink.

Yours faithfully,

Sophie Mason
Finance and Administration Officer
Civic Voice

Info, Stratford on Avon District Council

 

Thank you for your email

 

This is to notify you that Stratford District Council have received your
correspondence and you will receive an official response in due course.

 

Please Note: This is an automated response - Please do not reply to this.

 

Customer Services Centre
Stratford on Avon District Council, Elizabeth House, Church Street,
Stratford upon Avon, Warwickshire, CV37 6HX
Switchboard +44 (0)1789 267575, email [1][Stratford on Avon District Council request email], web
[2]www.stratford.gov.uk

show quoted sections

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.

References

Visible links
1. mailto:[email address]
mailto:[Stratford on Avon District Council request email]
2. http://www.stratford.gov.uk/
http://www.stratford.gov.uk/

Stratford on Avon District Council

Processing FOI request
FOI #13849
We have started processing your FOI request, a response may take up to 20
working days. If you have not received a response after 09/09/2019 please
contact the council ([email address]).

Your FOI reference number is #13849

Regards
Freedom of Information Officer
Stratford-on-Avon District Council

Did you know you can now submit FOI requests on-line? Its much easier,
quicker and more efficient!

[1]Go to the FOI Portal on our Web site

show quoted sections

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.

References

Visible links
1. https://apps.stratford.gov.uk/FreedomOfI...

Stratford on Avon District Council

FOI Response #13849
FOI #13849
Dear Sophie Mason

Further to your request, we respond as follows:

1. Can you confirm how long, in minutes, a community group such as a Civic Society is
permitted to speak at your local council’s Planning Committee? (By ‘Planning Committee’ we
mean your local authority’s committee of elected members which determines planning
applications. It may be known by a different name in your local authority).

Any individual or group of speakers are afforded 3 minutes of speaking time at a
Stratford-on-Avon Planning Committee; however, in the interests of fairness, this may be
extended to 6 minutes for objectors where the Town/Parish Council has registered to speak in
support of the application and supporters have also registered to speak. Likewise, the
speaking time for supporters would be extended to 6 minutes where the Town/Parish Council
has registered to speak in objection to the application and objectors have also registered
to speak.

2. Is there a limit on the number of registered speakers permitted to speak at your Planning
Committee? If yes, please specify the maximum number of speakers allowed.

There is no limit on the number of registered speakers as such, but as the permitted time
would be required to be split between speakers, it would be prudent to register a
representative to speak on behalf of a group and this would be recorded in the Minutes of
the meeting.

3. Is there a limit on the total time allowed for registered speakers? If yes, please
provide details of the time restriction.

There is a maximum time limit of 30 minutes for public and Town/Parish Council participation
in a Planning application.

4. Are your Planning Committee procedure rules publicly available online? If yes, please
provide the weblink.

Committee Procedure Rules are publicly available online as part of the Council's
Constitution. They can be found at:
https://democracy.stratford.gov.uk/docum...

In addition, there is a Public Involvement in Stratford-on-Avon District Council Planning
Committees leaflet that is available on our website and can be found at:
https://democracy.stratford.gov.uk/docum...

If you are dissatisfied with the handling of your request, you have the right to ask for an
internal review. An internal review request should be submitted in writing within 40 working
days of receiving the original reply and should be addressed to:
Phil Grafton, Monitoring Officer, Stratford-on-Avon District Council,
Elizabeth House, Church Street, Stratford-upon-Avon CV37 6HX.

If you are not content with the outcome of the internal review, you have the right to apply
directly to the Information Commissioner for a decision. The Information Commissioner can be
contacted at:
Information Commissioner's Office,
Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Regards
Freedom of Information Officer
Stratford-on-Avon District Council

show quoted sections

This e-mail is confidential and may contain legally privileged
information. You should not disclose its contents to any other person. If
you are not the intended recipient, please notify the sender immediately.

Whilst the Council has taken every reasonable precaution to minimise the
risk of computer software viruses, it cannot accept liability for any
damage which you may sustain as a result of such viruses. You should carry
out your own virus checks before opening the e-mail (and/or any
attachments).

Unless expressly stated otherwise, the contents of this e-mail represent
only the views of the sender and do not impose any legal obligation upon
the Council or commit the Council to any course of action.

Please visit www.stratford.gov.uk/privacy to view our privacy notice.