Planned and Reactive Building Maintenance

Alan Noakes made this Freedom of Information request to Science Museum Group

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Dear The National Museum of Science and Industry,

Please find below a request for information under freedom of
information. My contact details can be found below and my
preferred
method of information delivery is email.

All questions relate to the procurement of Mechanical and
Electrical responsive and planned building maintenance.

• What is the name of the person who is currently in charge of
responsive maintenance contract procurement?
• What is their Job title?
• At what address are they based?
• How many buildings are in your current stock?
• Are responsive maintenance needs within your buildings stock,
currently met by a Direct Labor Organization?
• If yes, what percentage of responsive maintenance work do they
undertake?
• For each contract for Planned and responsive maintenance please
can you
confirm the following:
o The renewal date
o The bid process start date
o The term of the contract
o The contract annual value (for the last contract tendered if
necessary)
o Who the current contract holder is
o If there is a framework in place
 If yes, how many firms are on this, who operates on this and is
it a contract specific framework or a framework for all responsive
maintenance contracts, framework value
o Do you use a procurement consortium
 If yes, who

Should you with for further clarification around this, please do
not hesitate to contact me.

Yours faithfully,

Alan Noakes

Freedom of Information \(SCM\), Science Museum Group

Thank you for your enquiry. 

We will reply as soon as possible.  There may a delay in your receiving a
response, depending on the volume of enquiries we have received.  However,
a response will definitely be forwarded to you within 20 working days.

Kind regards,

National Museum of Science and Industry

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Freedom of Information (SCM), Science Museum Group

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Corporate Information and Enquiries Manager:
NMSI

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Science Museum Group

1 Attachment

Dear Alan Noakes,

Thank you for your Freedom of Information Act (2000) request dated 20th June 2012 with regards to the possibility of obtaining from the Science Museum Group (formerly the National Museum of Science & Industry) information relating to planned and reactive building maintenance.

Owing to the complex nature of your initial enquiry and the size and scope of the national museum's which make up the Science Museum Group if I may will respond to each of your points with respect to each of the individual museums.

SCIENCE MUSEUM

1) What is the name of the person who is currently in charge of responsive maintenance contract procurement?

Anthony Latham

1a) What is their Job title?

Procurement Manager

1b) At what address are they based?

Science Museum, Exhibition Road, London SW7 2DD

1c) How many buildings are in your current stock?

2

2) Are responsive maintenance needs within your buildings stock, currently met by a Direct Labour Organization?

No

2a) If yes, what percentage of responsive maintenance work do they undertake?

3) For each contract for Planned and responsive maintenance please can you confirm the following:

3a) The renewal date
3b) The bid process start date
3c) The term of the contract
3d) The contract annual value (for the last contract tendered if necessary)
3f) Who the current contract holder is

Fairhurst Ward Abbott
Average cost per year £380 000.
7 year contract with 2 year extension
Contract start 18th May 2007

Pegasus
Average cost per year £350 000.
3 year contract 2 year extension
Contract start 15th September 2010

Cofely
Average cost per year £290 000
6 year contract with a 2 year extension
Contract start date 20th October 2008

3f) If there is a framework in place - IF YES:

No

i) How many firms are on this
ii)Who operates on this
iii) Is it a contract specific framework or a framework for all responsive maintenance contracts, framework value

4) Do you use a procurement consortium; If yes, who

No

MUSEUM of SCIENCE AND INDUSTRY MANCHESTER

1) What is the name of the person who is currently in charge of responsive maintenance contract procurement?

Anthony Latham

a) What is their Job title?

Procurement Manager

b) At what address are they based?

Science Museum, Exhibition Road, South Kensington, London, SW7 2DD

c) How many buildings are in your current stock?

6

2) Are responsive maintenance needs within your buildings stock, currently met by a Direct Labour Organization?

An internal technical department manages most planned and reactive maintenance needs, with specific maintenance contracts tendered out to specialist contractors and service providers based on the Museum’s requirements and legislative needs.

a) If yes, what percentage of responsive maintenance work do they undertake?

The Museum’s Technical Services department handles around 85-90% of responsive maintenance work and appoints specialist contractors and service partners for the remainder.

3) For each contract for Planned and responsive maintenance please can you confirm the following:

See attachment for detailed answers to points

f) If there is a framework in place:

No. The Museum does not operate a specific framework, although the Museum does draw up a tender document as we approach renewal and invite any companies that have expressed an interest, including the incumbent partner to submit tenders. We offer contract lengths to a maximum of three years and in most cases, prefer to operate rolling one year contracts.

4) Do you use a procurement consortium; if yes who?

No

NATIONAL MEDIA MUSEUM (Bradford) & NATIONAL RAILWAY MUSEUM (York)

1) What is the name of the person who is currently in charge of responsive maintenance contract procurement?

Anthony Latham

a) What is their Job title?

Procurement Manager

b) At what address are they based?

Science Museum, Exhibition Road, South Kensington, London, SW7 2DD

c) How many buildings are in your current stock?

Three main sites, comprising of various buildings on each site (circa 18 in total)

2) Are responsive maintenance needs within your buildings stock, currently met by a Direct Labour Organization?

No

a) If yes, what percentage of responsive maintenance work do they undertake?

3) For each contract for Planned and responsive maintenance please can you confirm the following:

a) The renewal date

April 2015

b) The bid process start date

Sept 2014

c) The term of the contract

5 years

d) The contract annual value (for the last contract tendered if necessary)

£732,000

e) Who the current contract holder is

Honeywell Building Solutions

f) If there is a framework in place - IF YES:

No

i) How many firms are on this
ii)Who operates on this
iii) Is it a contract specific framework or a framework for all responsive maintenance contracts, framework value

4) Do you use a procurement consortium; if yes who?

No

I trust this information is of some use to you and I wish you all the best with your research.

Collections Information Officer
Corporate & Collections Information

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This e-mail and attachments are intended for the named addressee only and are confidential. If you have received this e-mail in error please notify the sender immediately, delete the message from your computer system and destroy any copies. Any views expressed in this message are those of the individual sender and may not reflect the views of the Science Museum Group. This email has been scanned for all viruses by the MessageLabs Email Security System.