PIP Assessment Tool (PIPAT) Release 2.0

I Cau made this Freedom of Information request to Department for Work and Pensions

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Department for Work and Pensions,

Further to
Personal Independence Payment Update Issue 27 Dec. 2014

https://www.whatdotheyknow.com/request/2...
Release 2 of the PIP Assessment Tool (PIPAT) was successfully implemented on 27 October.

Further to the release of PIPAT v1 at https://www.whatdotheyknow.com/request/p...

Please give a copy of PIP Assessment Tool (PIPAT) Release 2.0

Yours faithfully,

I Cau

DWP freedom-of-information-requests, Department for Work and Pensions

This is an automated confirmation that your request for information has
been accepted by the DWP FoI mailbox.
 
By the next working day your request will be forwarded to the relevant
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DWP Strategy Freedom of Information, Department for Work and Pensions

Dear I Cau,

Thank you for your Freedom of Information request.

You can expect a reply by 20/4/15 unless I need to come back to you to clarify your request or the balance of the public interest test needs to be considered.

If you have any queries about this letter please contact me quoting the reference number above.

Yours sincerely,

DWP Central FoI Team

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Your right to complain under the Freedom of Information Act

If you are not happy with this response you may request an internal review by e-mailing [DWP request email] or by writing to DWP, Central FoI Team,
Caxton House, Tothill Street, SW1H 9NA. Any review request should be submitted within two months of the date of this letter. Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of the internal review you may apply directly to the Information Commissioner’s Office for a decision. Generally the Commissioner cannot make a decision unless you have exhausted our own complaints procedure. The Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow Cheshire SK9 5AF
www.ico.org.uk/Global/contact_us or telephone 0303 123 1113 or 01625 545745

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DWP Strategy Freedom of Information, Department for Work and Pensions

1 Attachment

Please see the attached reply to your Freedom of Information request

Yours sincerely

DWP Strategy FoI team

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Dear Department for Work and Pensions,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Department for Work and Pensions's handling of my FOI request 'PIP Assessment Tool (PIPAT) Release 2.0'.

The reason given is not correct because it is a DWP file.

It is a simple macro for word which exists on the DWP computers

and the previous version has already been previously released by the DWP on this site
https://www.whatdotheyknow.com/request/p...

I am asking only for the updated version of what is already released

Please attach the file

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

I Cau

DWP freedom-of-information-requests, Department for Work and Pensions

This is an automated confirmation that your request for information has
been accepted by the DWP FoI mailbox.
 
By the next working day your request will be forwarded to the relevant
information owner within the Department who will respond to you direct. 
 
If your email is a Freedom of Information request you can normally
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Should you have any further queries in connection with this request do
please contact us.
 
For further information on the Freedom of Information Act within DWP
please click on the link below.
 
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DWP Strategy Freedom of Information, Department for Work and Pensions

Dear I Cau,

Thank you for your Freedom of Information review request.

Please note that it is our internal target to answer reviews within 20 working days unless I need to come back to you to clarify your request, or the balance of the public interest test needs to be considered which we will keep you informed about.

If you have any queries about this letter please contact me quoting the reference number above.

Yours sincerely,

DWP Central FoI Team

------------------------------------------------------------------------------------------------------
Your right to complain under the Freedom of Information Act

If you are not happy with this response you may request an internal review by e-mailing [DWP request email] or by writing to DWP, Central FoI Team,
Caxton House, Tothill Street, SW1H 9NA. Any review request should be submitted within two months of the date of this letter. Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of the internal review you may apply directly to the Information Commissioner’s Office for a decision. Generally the Commissioner cannot make a decision unless you have exhausted our own complaints procedure. The Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow Cheshire SK9 5AF
www.ico.org.uk/Global/contact_us or telephone 0303 123 1113 or 01625 545745

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DWP Strategy Freedom of Information, Department for Work and Pensions

1 Attachment

Dear I Cau,

Thank you for your Freedom of Information review request. Please find enclosed our reply, my apologies for it taking so long to respond.

If you have any queries about this letter please contact me quoting the reference number above.

Yours sincerely,

DWP Central FoI Team

------------------------------------------------------------------------------------------------------
Your right to complain under the Freedom of Information Act

If you are not happy with this response you may request an internal review by e-mailing [DWP request email] or by writing to DWP, Central FoI Team, Caxton House, Tothill Street, SW1H 9NA. Any review request should be submitted within two months of the date of this letter. Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of the internal review you may apply directly to the Information Commissioner’s Office for a decision. Generally the Commissioner cannot make a decision unless you have exhausted our own complaints procedure. The Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow Cheshire SK9 5AF
www.ico.org.uk/Global/contact_us or telephone 0303 123 1113 or 01625 545745

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Dear Department for Work and Pensions,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Department for Work and Pensions's handling of my FOI request 'PIP Assessment Tool (PIPAT) Release 2.0'.

Please attach the PIP Assessment Tool (PIPAT) Release 2.0 .dot file

The response give is not correct and contains errors

1)It is stated "not previously released a version of the PIP Assessment Tool"

This is false

It was released as per response
https://www.whatdotheyknow.com/request/2...

It is a simple word macro. I annotated the contents

List of activities:
preparing food
taking nutrition
managing therapy or monitoring a health condition
washing and bathing
managing toilet needs or incontinence
dressing and undressing
communicating verbally
reading and understanding signs, symbols and words
engaging with other people face to face
making budgeting decisions

Introduction text
Daily Living (DL) and Mobility (Mob)
The evidence indicates your medical conditions cause you the substantial difficulties with daily living and mobility shown below.
DL
The evidence indicates your medical conditions cause you the substantial difficulties with daily living activities as shown below.

Mob
The evidence indicates your medical conditions cause you the substantial difficulties with your mobility as shown below.

Special Rules (SR) and Mob
I have reviewed all the evidence in relation to your case and am satisfied you are entitled to daily living component at the enhanced rate. The evidence indicates your medical conditions cause you the substantial difficulties with your Mobility as shown below."
SR
I have reviewed all the evidence in relation to your case and am satisfied you are entitled to daily living component at the enhanced rate.
None
You told us how your medical conditions affect you.
No difficulties agree
You said you have no difficulties with [List of activities] .I agree you can manage these tasks unaided.
You said you have no difficulties with [List of activities] .I agree you have no difficulties.
Difficulties agree
You said you have difficulties with [List of activities]. I agree you have difficulties.
No difficulties disagree
You said you have no difficulties with [List of activities]. [FreeText]
Difficulties disagree
You told us you have difficulties with [List of activities]. [FreeText]
No difficulties agree
You said you have difficulties with [List of activities] .I agree you can manage these tasks unaided.
You said you have no difficulties with [List of activities] .I agree you have no difficulties.
Difficulties agree
You said you have difficulties with [List of activities]. I agree you have difficulties.
No difficulties disagree
You said you have no difficulties with [List of activities]. [FreeText]
Difficulties disagree
You told us you have difficulties with [List of activities]. [FreeText]
Limited Award
I have limited the period of your award as your needs may change.
I have limited the period of your award as your right to stay in Great Britain is limited.
List of ‘What cannot be taken into account’:
ability to work
availability of public transport
being driven in a car
being near to a toilet
care of family members
carrying shopping
child care
collecting prescriptions
cooking for other people
cooking problems not due to illness or disability
dangers that are very unlikely to happen
domestic tasks
food shopping
foreign language
gardening
income
special diets
stairs
the blue badge scheme"
the Motability scheme
use of taxis or public transport
walking on slopes or uneven surfaces
weather conditions

Please attach the PIP Assessment Tool (PIPAT) Release 2.0 .dot file

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Also the response wrongly includes reference to
https://www.whatdotheyknow.com/request/p...
This is the PIP Decision Maker’s Reasoning Template thats been released not the
PIP Assessment Tool (PIPAT) Release 2.0, a completely different file

Yours faithfully,

I Cau

DWP freedom-of-information-requests, Department for Work and Pensions

This is an automated confirmation that your request for information has
been accepted by the DWP FoI mailbox.
 
By the next working day your request will be forwarded to the relevant
information owner within the Department who will respond to you direct. 
 
If your email is a Freedom of Information request you can normally
expect a response within 20 working days.
 
Should you have any further queries in connection with this request do
please contact us.
 
For further information on the Freedom of Information Act within DWP
please click on the link below.
 
[1]http://www.dwp.gov.uk/freedom-of-informa...
 

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DWP Strategy Freedom of Information, Department for Work and Pensions

Dear I Cau.

Thank you for your Freedom of Information review request.

Please note that it is our internal target to answer reviews within 20 working days unless I need to come back to you to clarify your request, or the balance of the public interest test needs to be considered which we will keep you informed about.

If you have any queries about this letter please contact me quoting the reference number above.

Yours sincerely

DWP Central FoI Team

------------------------------------------------------------------------------------------------------
Your right to complain under the Freedom of Information Act

If you are not happy with this response you may request an internal review by e-mailing [DWP request email] or by writing to DWP, Central FoI Team,
Caxton House, Tothill Street, SW1H 9NA. Any review request should be submitted within two months of the date of this letter. Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of the internal review you may apply directly to the Information Commissioner’s Office for a decision. Generally the Commissioner cannot make a decision unless you have exhausted our own complaints procedure. The Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow Cheshire SK9 5AF
www.ico.org.uk/Global/contact_us or telephone 0303 123 1113 or 01625 545745

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DWP Strategy Freedom of Information, Department for Work and Pensions

1 Attachment

Dear I Cau,

Thank you for your Freedom of Information request. Please find enclosed our reply.

If you have any queries about this letter please contact me quoting the reference number above.

Yours sincerely

DWP Central FoI Team

------------------------------------------------------------------------------------------------------
Your right to complain under the Freedom of Information Act

If you are not happy with this response you may request an internal review by e-mailing [DWP request email] or by writing to DWP, Central FoI Team, Caxton House, Tothill Street, SW1H 9NA. Any review request should be submitted within two months of the date of this letter. Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of the internal review you may apply directly to the Information Commissioner’s Office for a decision. Generally the Commissioner cannot make a decision unless you have exhausted our own complaints procedure. The Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow Cheshire SK9 5AF
www.ico.org.uk/Global/contact_us or telephone 0303 123 1113 or 01625 545745

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Gerald Carzer left an annotation ()

Good luck with this one.

Dear Department for Work and Pensions,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Department for Work and Pensions's handling of my FOI request 'PIP Assessment Tool (PIPAT) Release 2.0'.

It is stated PIP Assessment Tool (PIPAT) Release 2.0 is not a DWP developed tool, please evidence this. Who developed it?

Please state who is the commercial supplier you lease the software from?

Please release a copies of the development contract,
the government tender for development document
and the lease contract.

Please point to the contract terms stating that you cannot release the software, or extract is function or screen shots under the Freedom of Information Act 1998.

If you cannot evidence the statements please release the PIP Assessment Tool (PIPAT) Release 2.0

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

I Cau

DWP freedom-of-information-requests, Department for Work and Pensions

This is an automated confirmation that your request for information has
been accepted by the DWP FoI mailbox.
 
By the next working day your request will be forwarded to the relevant
information owner within the Department who will respond to you direct. 
 
If your email is a Freedom of Information request you can normally
expect a response within 20 working days.
 
Should you have any further queries in connection with this request do
please contact us.
 
For further information on the Freedom of Information Act within DWP
please click on the link below.
 
[1]http://www.dwp.gov.uk/freedom-of-informa...
 

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DWP Strategy Freedom of Information, Department for Work and Pensions

Thank you for your Freedom of Information review request.

You can expect a reply by 22 July unless I need to come back to you to clarify your request or the balance of the public interest test needs to be considered.

If you have any queries about this letter please contact me quoting the reference number above.

Yours sincerely

Strategy Freedom of Information

------------------------------------------------------------------------------------------------------

Your right to complain under the Freedom of Information Act

If you are not happy with this response you may request an internal review by e-mailing [DWP request email] or by writing to DWP, Central FoI Team, Caxton House, Tothill Street, SW1H 9NA. Any review request should be submitted within two months of the date of this letter.

If you are not content with the outcome of the internal review you may apply directly to the Information Commissioner’s Office for a decision. Generally the Commissioner cannot make a decision unless you have exhausted our own complaints procedure. The Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow Cheshire SK9 5AF www.ico.gov.uk

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DWP Strategy Freedom of Information, Department for Work and Pensions

1 Attachment

Please see the attached response to your Freedom of Information review request.

Many thanks,

DWP Central FoI Team
----------------------------------------------------------------------------------------------------------------------------

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I Cau left an annotation ()

I am awaiting for a response as it states

"questions are being answered separately
under FoI 2859"

David Daish left an annotation ()

I Cau, do you have any evidence that the PIPAT software is really just a Word document template with some VBA programming thrown in? Looking at the PIPAT guide you successfully got released (and that was a major success by yourself) it does show in its structure features such as a Word template would have, but what strikes me most is that the data capture part and the choosing descriptor part are not in any way linked to each other, meaning that there is nothing to force the assessor to justify their descriptor choice. This is very poor software, whatever it is written in.

I Cau left an annotation ()

Dear David Daish

That is the point though, they released PIP Assessment Tool(PIPAT) Release 1

but they are refusing to release
PIP Assessment Tool (PIPAT) Release 2.0

so the questions the DWP need to evidence their refusal are as below which they have said they are answering but we are still waiting...which I think theyll find diccicult as they already released PIP Assessment Tool (PIPAT) Release 1 and should get on and just release PIP Assessment Tool (PIPAT) Release 2.0 instead of wasting everyones time.

1)
It is stated PIP Assessment Tool (PIPAT) Release 2.0 is not a DWP
developed tool, please evidence this. Who developed it?

2)who is the commercial supplier DWP lease the software from?

3)Give copies of the development contract,
and a copy of the the government tender for development document
and copy of the lease contract.

4)Point to the contract terms stating that DWP cannot release
the software, or extract is function in text form and screen shots under the
Freedom of Information Act 1998. Where is all of this banned?

If DWP cannot evidence the statements release the PIP
Assessment Tool (PIPAT) Release 2.0

David Daish left an annotation ()

Yes, they released the Guidance Notes for Rel. 1 and have done the same as per your FOI request back in March for Rel.2. I have been studying both documents to determine what has changed in the software.

I fully support you request for information on this software, its designer, screen shots etc. I don't know that much about FOI and what can or cannot be withheld. But I can understand why they have refused to give you that information and I'm not sure if there is any way to force them to comply.

I would be very interested to actually see what this PIPAT tool looks like, in terms of its input screen and to know how it is constructed. I used to be a systems analyst and software tester. What I can say is that PIPAT is a very poor piece of software given what it is there to do, as is the Word Template the DM at DWP use.

The whole thing is thoroughly disjointed and should be re-designed and built from scratch in my view.

You are doing everyone a fantastic service here with your FOI requests. I shall follow this site closely in future.

DWP Strategy Freedom of Information, Department for Work and Pensions

1 Attachment

Dear I Cau

Thank you for your Freedom of Information request. Please find enclosed our reply.

If you have any queries about this letter please contact me quoting the reference number above.

Yours sincerely

Strategy Freedom of Information

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Your right to complain under the Freedom of Information Act

If you are not happy with this response you may request an internal review by e-mailing [DWP request email] or by writing to DWP, Central FoI Team, Caxton House, Tothill Street, SW1H 9NA. Any review request should be submitted within two months of the date of this letter.

If you are not content with the outcome of the internal review you may apply directly to the Information Commissioner’s Office for a decision. Generally the Commissioner cannot make a decision unless you have exhausted our own complaints procedure. The Information Commissioner can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow Cheshire SK9 5AF www.ico.gov.uk

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David Daish left an annotation ()

This is unbelievable! IBM?? With a cost of £50,000,000??

I can't believe that IBM would create such crap software UNLESS they were specifically asked to write it in this stupid, useless way.

My god, all that money spent! Think how many of the people who were unfairly refused benefits that would have paid.

It's an absolute disgrace.

AW left an annotation ()

Well done in your persistence in this request - even if it's still not the outcome you wanted, I think you've proved a point.

Leigh Middleditch left an annotation ()

I wonder if IBM would be more accomodating. Its truly disgraceful. I have had two citations in recent complaints letters about incorrect 'drop downs' and a 'generic' choice for general appearance but no ellaboration on what the alternative choices were. Ive a good mind to request them in writing and produce the responses at tribunal.

Dear Department for Work and Pensions,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Department for Work and Pensions's handling of my FOI request 'PIP Assessment Tool (PIPAT) Release 2.0'.

In your reply at
https://www.whatdotheyknow.com/request/2...

You stated
"A copy of the development contract is attached. Commercially confidential information has
been redacted in line with Clause 43. Personal information has been withheld under S40(2) of
the Freedom of Information Act. "

The development contract was never attached

There have been notations upto 25 March 2017 commenting on the response

Please upload the missing development contract

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

I Cau

DWP freedom-of-information-requests, Department for Work and Pensions

This is an automated confirmation that your request for information has
been accepted by the DWP FoI mailbox.
 
By the next working day your request will be forwarded to the relevant
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Should you have any further queries in connection with this request do
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For further information on the Freedom of Information Act within DWP
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DWP Strategy Freedom of Information, Department for Work and Pensions

Thank you for your Freedom of Information review request.

Reference: IR 150

Please note that it is our internal target to answer reviews within 20 working days unless I need to come back to you to clarify your request, or the balance of the public interest test needs to be considered which we will keep you informed about.

If you have any queries about this letter please contact me quoting the reference number above.

Yours sincerely

DWP Strategy FoI Team

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Please use this email address for all replies to this request:
[FOI #259084 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
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Leigh Middleditch left an annotation ()

Dear I CAU and DWP

I would suggest that in the very least, the department should release a catalogue of the software's pre-installed MSE and MSO stock phrases selected by the assessors. This would facilitate the claimants improved understanding of the assessor's choices comparatively and potentially reduce complaints and/or appeals.

Therefore, if he DWP continue to refuse to meet I CAU's request in its entirety, I request that it compensates on an interim basis, to provide the PIPAT phrase catalogue. This could very easily be listed clerically.
Sincerely

Leigh

Leigh Middleditch left an annotation ()

Dear I Cau

In response to your message, I can confirm that I submitted my previous annotation as an FOI here...
https://www.whatdotheyknow.com/request/p...

I am told I can expect a response by 18th April and I did so after reading your attempts. I fail to see how revealing the 'drop down' content in a typed document breaches any licensing conditions, so while it isn't a comprehensive release, it could be a healthy middle ground.

Please let me know if you need anything else.

Operations FOI Requests, Department for Work and Pensions

1 Attachment

 
I Cau
 
Please see copy of your FoI review request attached
 
 
 

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Dear Department for Work and Pensions,

Please pass this on to the person who conducts Freedom of Information reviews Management and the DWP Records Management Policy Management.

I am writing to request an internal review of Department for Work and Pensions's handling of my FOI request 'PIP Assessment Tool (PIPAT) Release 2.0'.

You gave a response that was not in the original response.

You are in breach of the DWP Records Management Policy as detailed Version 2.2 of the policy and was updated on 3 February 2015. Policy replaces: DWP
Benefits Document and Data Retention Guide; Corporate Memory Guide; Electronic Storage Policy
and Retention policy for Datasets (DWP Data Retention Policy for Analytical, Research, Business
Management Data and Financial Records).

Appendix C: Retention of correspondence
This covers all correspondence received/sent by non-delivery areas; correspondence relating to
delivery areas should follow guidance for benefit records.
Retention periods start from the date when the document is created.

Freedom of Information
DWP guidance: FoI records retention guidance
requirements: TNA Retention Scheduling 9: Information Management Record Shared

FoI - routine response 1 year Drive FoI responder
FoI - ICO cases 2 years

You should only have kept information for 1 year and only 2 if it is a ICO case. It should been destroyed off the FoI responder Drive

In your response it is clear you are claiming to have held data beyond 1 year and you specifically are mentioning responses not given in this case but involves a response relating to another case, also over 1 year.

You are therefore retain data over a year against policy but more worryingly you are linking them to other data held over a year that is in breach of the DWP Records Management Policy

What is your policy for this?
What is this data you are holding that you have linked to the missing information?
How is the data being held and linked?
What is its data retention policy under Data Protection Act?
You are claiming the name is not real yet you are holding what, you are the one, claiming is false information! which is a breach of the Data Protection Act to knowingly hold false information.
How are you getting away with breaching the DWP Records Management Policy?

As its been a year I will want confirmation the DWP Records Management Policy Management complied with and confirmation the data has indeed been not retained as your reply proves it has.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

I Cau

DWP freedom-of-information-requests, Department for Work and Pensions

This is an automated confirmation that your request for information has
been accepted by the DWP FoI mailbox.
 
By the next working day your request will be forwarded to the relevant
information owner within the Department who will respond to you direct. 
 
If your email is a Freedom of Information request you can normally
expect a response within 20 working days.
 
Should you have any further queries in connection with this request do
please contact us.
 
For further information on the Freedom of Information Act within DWP
please click on the link below.
 
[1]http://www.dwp.gov.uk/freedom-of-informa...
 

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S. Gwilliam left an annotation ()

Priceless;

After 2 years of answering you on this thread alone they suddenly decide they don't have to answer any more because they don't think your name is real?

Sounds like they are clutching at straws now.

Leigh Middleditch left an annotation ()

Dear I Cau

Wow! A name. That's just ...im dumbfounded.

Anyway, did you notice that your response was given to you the same day As mine? I would be interested to see what time if that information was available.

Further on 19th April 2017 my request was refused but interestingly, whereas above you have been told that IBM are ostensibly in charge, I have been told it was CAPITA and THEY have sole use. I have essentially been given the same rebuttal but with an entirely different and contradictory justification.

I'm interested to hear your thoughts as I intend to ask for a review.
Best wishes

Leigh.

Dear Department for Work and Pensions,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Department for Work and Pensions's handling of my FOI request 'PIP Assessment Tool (PIPAT) Release 2.0'.

Please pass this on to the person who conducts Freedom of Information reviews Management and the DWP Records Management Policy Management.

You gave a response that was not in the original response.

You are in breach of the DWP Records Management Policy as detailed Version 2.2 of the policy and was updated on 3 February 2015. Policy replaces: DWP
Benefits Document and Data Retention Guide; Corporate Memory Guide; Electronic Storage Policy
and Retention policy for Datasets (DWP Data Retention Policy for Analytical, Research, Business
Management Data and Financial Records).

Appendix C: Retention of correspondence
This covers all correspondence received/sent by non-delivery areas; correspondence relating to
delivery areas should follow guidance for benefit records.
Retention periods start from the date when the document is created.

Freedom of Information
DWP guidance: FoI records retention guidance
requirements: TNA Retention Scheduling 9: Information Management Record Shared

FoI - routine response 1 year Drive FoI responder
FoI - ICO cases 2 years

You should only have kept information for 1 year and only 2 if it is a ICO case. It should been destroyed off the FoI responder Drive

In your response it is clear you are claiming to have held data beyond 1 year and you specifically are mentioning responses not given in this case but involves a response relating to another case, also over 1 year.

You are therefore retain data over a year against policy but more worryingly you are linking them to other data held over a year that is in breach of the DWP Records Management Policy

What is your policy for this?
What is this data you are holding that you have linked to the missing information?
How is the data being held and linked?
What is its data retention policy under Data Protection Act?
You are claiming the name is not real yet you are holding what, you are the one, claiming is false information! which is a breach of the Data Protection Act to knowingly hold false information.
How are you getting away with breaching the DWP Records Management Policy?

As its been a year I will want confirmation the DWP Records Management Policy Management complied with and confirmation the data has indeed been not retained as your reply proves it has.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

I Cau

DWP freedom-of-information-requests, Department for Work and Pensions

This is an automated confirmation that your request for information has
been accepted by the DWP FoI mailbox.
 
By the next working day your request will be forwarded to the relevant
information owner within the Department who will respond to you direct. 
 
If your email is a Freedom of Information request you can normally
expect a response within 20 working days.
 
Should you have any further queries in connection with this request do
please contact us.
 
For further information on the Freedom of Information Act within DWP
please click on the link below.
 
[1]http://www.dwp.gov.uk/freedom-of-informa...
 

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DWP freedom-of-information-requests, Department for Work and Pensions

In response to your request for a review, as already notified we hold information to demonstrate I Cau is a false name and therefore no lawful Freedom of Information Request has been made. As such in response to this review I cannot uphold your complaint as the Department was under no obligation to provide you with any information.

You have been provided with details on how to prove your identity and advice to use your correct name. Until you do either of these the Department may continue to refuse requests made as not meeting the requirements of Section 8 of the Freedom of Information Act.

Central FoI Team

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Dear Department for Work and Pensions,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Department for Work and Pensions's handling of my FOI request 'PIP Assessment Tool (PIPAT) Release 2.0'.

The internal review was to conduct a review that you are in breach of the DWP Records Management Policy as detailed Version 2.2 of the policy and was updated on 3 February 2015

Appendix C: Retention of correspondence
Retention periods start from the date when the document is created.

Freedom of Information
DWP guidance: FoI records retention guidance requirements:
FoI - routine response 1 year Drive FoI responder

DWP Records Management Policy is ensure legal compliance with the Data Protection Act 1998

Your reply indicates you have held correspondence beyond 1 year

Further more there is indication it is correspondence not addressed to FoI or legally held by FoI

Your reply indicates you are admitting you have breached DWP Records Management Policy by holding correspondence beyond 1 year and therefore in breach of the Data Protection Act 1998.

Whom are the
DWP Senior Information Risk Owner
Information Asset Co-ordinator
responsible at the FOI Department at DWP, as the breach needs action by the Information Commissioners Office.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

I Cau

DWP freedom-of-information-requests, Department for Work and Pensions

This is an automated confirmation that your request for information has
been accepted by the DWP FoI mailbox.
 
By the next working day your request will be forwarded to the relevant
information owner within the Department who will respond to you direct. 
 
If your email is a Freedom of Information request you can normally
expect a response within 20 working days.
 
Should you have any further queries in connection with this request do
please contact us.
 
For further information on the Freedom of Information Act within DWP
please click on the link below.
 
[1]http://www.dwp.gov.uk/freedom-of-informa...
 

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References

Visible links
1. http://www.dwp.gov.uk/freedom-of-informa...

Operations FOI Requests, Department for Work and Pensions

1 Attachment

 
 
 
Please find attached our response to your recent Freedom of Information
request.
 
Yours sincerely
 
DWP Central Freedom of Information Team
 
 
 
 

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