Dear Highland Council,

This request for information is an attempt to seek reassurance about the safety of public buildings in the light of the findings revealed in the Inquiry commissioned following the collapse of a school building wall in Edinburgh and subsequent closure of 17 schools.
Please answer the following for each PFI/PPP schemes in the local authority area treating each scheme as a separate request.
Please provide all documents showing how your organisation has responded to the findings contained in the report on Edinburgh Schools Construction by John Cole: including, but not limited to memos, emails, minutes, reports.
I would like to understand the expertise and resource committed by your organisation to the management and oversight of PFI schemes from procurement through to ongoing contract operation. Please provide documents relating to the PFI Team(s) allocated to each project its makeup and structure of the team during each project phase. This may comprise terms of reference, organisation chart, post titles and role profiles.
Provide the deed of appointment for the Independent Certifier and any other documents setting out the scope of that role. Please confirm the level of indemnity insurance and liability period.
Please confirm whether your organisation employed a member of the Institute of Clerk of Works or an inspector of similar standing and assigned them to each construction site. If someone in this role was employed please confirm their level of qualification, the salary associated with this role and how much time was allocated to per project/site.
Please provide a list of all enforcement or improvement notices served; investigations carried out and reports commissioned into fire safety (include dates and specify who commissioned or issued these) Please provide copies of all items listed.
Provide details of all attempts to make deductions relating to structural defects for each project. Confirm the amount, what it was for, and when the deduction was made.�

Yours faithfully,

Megan Ingles

Highland Council

Case Ref: HC0226-1757

 

 

 

 

 

 

 

Dear Megan Ingles,

 

 

 

 

We acknowledge receipt of your request for information under the
FOI legislation received on 23/05/2017.

 

 

 

 

Subject:

 

 

 

 

 

PFI PPP Safety Audit

 

 

 

 

 

 

 

 

 

Request Detail:

 

 

 

 

 

Dear Highland Council,

This request for information is an attempt to seek reassurance about the
safety of public buildings in the light of the findings revealed in the
Inquiry commissioned following the collapse of a school building wall in
Edinburgh and subsequent closure of 17 schools.
Please answer the following for each PFI/PPP schemes in the local
authority area treating each scheme as a separate request.
Please provide all documents showing how your organisation has responded
to the findings contained in the report on Edinburgh Schools
Construction by John Cole: including, but not limited to memos, emails,
minutes, reports.
I would like to understand the expertise and resource committed by your
organisation to the management and oversight of PFI schemes from
procurement through to ongoing contract operation. Please provide
documents relating to the PFI Team(s) allocated to each project its
makeup and structure of the team during each project phase. This may
comprise terms of reference, organisation chart, post titles and role
profiles.
Provide the deed of appointment for the Independent Certifier and any
other documents setting out the scope of that role. Please confirm the
level of indemnity insurance and liability period.
Please confirm whether your organisation employed a member of the
Institute of Clerk of Works or an inspector of similar standing and
assigned them to each construction site. If someone in this role was
employed please confirm their level of qualification, the salary
associated with this role and how much time was allocated to per
project/site.
Please provide a list of all enforcement or improvement notices served;
investigations carried out and reports commissioned into fire safety
(include dates and specify who commissioned or issued these) Please
provide copies of all items listed.
Provide details of all attempts to make deductions relating to
structural defects for each project. Confirm the amount, what it was
for, and when the deduction was made.?

Yours faithfully,

Megan Ingles

 

 

 

 

 

 

 

 

 

The Highland Council will endeavour to respond within the legislative time
scale of 20 working days from date of receipt unless further clarification
of your request is required.

 

 

 

 

Further information on response times can be found at:
http://www.itspublicknowledge.info/YourR...

 

 

 

 

Yours Sincerely,

 

 

 

 

 

 

 

 

 

The Highland Council

 

 

 

 

 

 

 

 

 

This is an automatically generated email - PLEASE DO NOT REPLY

 

 

Unless related to the business of The Highland Council, the views or
opinions expressed within this e-mail are those of the sender and do not
necessarily reflect those of The Highland Council, or associated bodies,
nor does this e-mail form part of any contract unless so stated.
Mura h-eil na beachdan a tha air an cur an cèill sa phost-d seo a'
buntainn ri gnothachas Chomhairle na Gàidhealtachd, 's ann leis an neach
fhèin a chuir air falbh e a tha iad, is chan eil iad an-còmhnaidh a'
riochdachadh beachdan na Comhairle, no buidhnean buntainneach, agus chan
eil am post-d seo na phàirt de chunnradh sam bith mura h-eil sin air
innse.

Listening * Open * Valuing * Improving * Supporting * Partnering * Delivering
Èisteachd * Fosgailte * Luach * Leasachadh * Taic * Com-pàirteachas *
Lìbhrigeadh

D&I FOI, Highland Council

2 Attachments

  • Attachment

    2016 04 27 Review of PPP schools wall stability Briefing Note summary.pdf

    457K Download View as HTML

  • Attachment

    HC0226 1757 Megan Ingles.zip

    5.7M Download

Dear Ms Ingles

 

Request for Information under Environmental Information (Scotland)
Regulations 2004

Email 1 of 3

 

We refer to your request for information on 24 May 2017. You requested the
following information below in relation to PFI PPP Safety Audit.  Officers
from the Property Section have provided the response below. We apologise
for the slight delay in our response. Please note due to the size of the
attachments our response will be sent under three separate emails.  Any
personal information has been redacted in line with the Data Protection
Act.

 

The information you have requested falls within the definition of
Environmental Information as defined by Regulation 2 of the Environmental
Information (Scotland) Regulations 2004 (EIRs) and is exempt under Section
39(2) of the Freedom of Information (Scotland) Act 2002 (FOISA). The
Council is, therefore, required to respond to you under the terms of the
EIRs rather than FOISA.

Please provide all documents showing how your organisation has responded
to the findings contained in the report on Edinburgh Schools Construction
by John Cole: including, but not limited to memos, emails, minutes,
reports.

We attach a Briefing Note Summary and letter to John Cole dated 10
November 2016 with accompanying attachments/reports (also under email 2 &
3)

 

PPP1 – as part of THC’s review of its’ PPP facilities following the
Edinburgh Schools incident reference was found in THC’s Clerk of Works’
report from 2002 (which was when the facilities were under construction)
in respect of Ardnamurchan High School to a change in the type of wall
ties that had occurred and that there were some areas in the front
elevation where they were omitted. The report also indicates that
additional ties were due on site that week.

 

The Highland Council and its’ partner, Community Schools (Highlands) Ltd
 (CSHL), despite extensive review of the records, has been unable to find
a further entry, or report, showing this issue was dealt with, although
there is no reason to believe it wasn’t resolved at the time in line with
the formal process that existed.

 

As a result of being unable to evidence that that this matter was dealt
with at the time, it has been agreed to carry out an intrusive survey,
which will include removing a sample of brick work across the area of
concern so that the wall cavity can be inspected.

 

THC and CSHL are currently working with a structural engineer to prepare a
specification with a view to carrying out the inspection during the summer
holidays.

 

At this point there is nothing to support there being any further
significant risk to users of the facility or that there is any issue in
the other PPP1 facilities.

I would like to understand the expertise and resource committed by your
organisation to the management and oversight of PFI schemes from
procurement through to ongoing contract operation.

Please provide documents relating to the PFI Team(s) allocated to each
project its makeup and structure of the team during each project phase.
This may comprise terms of reference, organisation chart, post titles and
role profiles.

THC –  PPP1 & PPP2 – details relating to the procurement and construction
phases are contained in the relevant Full Business Case which is available
on the Council website at - 
[1]http://www.highland.gov.uk/info/893/scho...

Additional information and details of the monitoring arrangements for the
operational phase for all 3 projects are given in the relevant PPP Project
Manuals, also available on the Council’s web site – see link above.

Now that the Council’s two PPP contracts have moved in to a settled
operational phase, with good partnership working, the Council employs a
full time PPP Projects Officer (PPPPO) within the Care & Learning Service
to oversee the direct management of PPP and other similar operational
projects.  In general this resource has tended to be sufficient to deal
with routine issues on both the Council’s PPP projects.  Where a one off
or unique issue arises on the PPP projects, other internal specialist
support such as Legal, Finance and Property are used on an as needed
basis. Additional support in terms of administrative and clerical
functions is also provided within the Council where needed.

PPP/PFI contracts are self-monitoring and the requirements placed of the
Contractors are detailed in the PPP contracts which are available on THC’s
web site.

Provide the deed of appointment for the Independent Certifier and any
other documents setting out the scope of that role.

PPP1 – not applicable

PPP2 - see attached/provided documentation.

Wick Community Campus – details are contained in the contract – see above
link.

Please confirm the level of indemnity insurance and liability period.

This information is contained in the relevant contract available on the
Council’s web-site – see above link.

Please confirm whether your organisation employed a member of the
Institute of Clerk of Works or an inspector of similar standing and
assigned them to each construction site. If someone in this role was
employed please confirm their level of qualification, the salary
associated with this role and how much time was allocated to per
project/site.

The Highland Council had three officers acting in a Clerk of Works role
during the PPP projects who were members of the Institute of Clerk of
Works and Construction Inspectorate and one officer who was not a member
but had appropriate skills, knowledge and experience to carry out the
clerk of works duties.

Staff carrying out clerk of works role had salaries circa £22k during this
period.

We have no records remaining to record time spent on the PPP projects on
the Clerk of Works role therefore under Regulation 10 (4) (a) of the EIR’s
we confirm this information is not held.

Please provide a list of all enforcement or improvement notices served;
investigations carried out and reports commissioned into fire safety
(include dates and specify who commissioned or issued these) Please
provide copies of all items listed.

Notices

A Prohibition Notice in respect of PPP/PFI facilities was served on The
Council in October 2010 by the Health & Safety Executive (HSE). This was
in respect of concern that a ‘relief’ panel in the dust extraction system
was positioned such that should it activate there was a potential risk
that it could smash an adjacent window and so injure someone near the
window outside the building. Alpha Schools (Highland) Ltd, who are
responsible for dealing with issues of this kind, had the matter checked
by Thermal Dynamic specialists and it was shown to HSE’s satisfaction that
the pressures/forces concerned were insufficient to cause any damage and
so no further action was needed.

A copy of the HSE Prohibition Notice is supplied.

Investigations

THC – joint Fire Risk Assessments (FRAs) are carried out by The Highland
Council. PPP1 & 2 FRAs are currently being reviewed. Any actions reported
are dealt with in line with the requirements of the PPP contracts and are
monitored to ensure completion.

The most up to date FRAS, as listed below, are attached/provided.

Ardnamurchan High School 28/02/17
Ardnamurchan Residence/Hostel 28/02/17
Glen Urquhart High School 28/09/16
Spean Bridge Primary School 28/2/17
Strathdearn Primary School 09/02/17
Cawdor Primary School 27/07/2007
Culbokie Primary School 22/05/2007
Dingwall Academy 11/03/2009
Drummond School 27/10/2008
The Pines Interagency 22/07/14
Gaelic Primary School, Inverness 05/02/2017
Inshes Primary School 22/12/2016
Kinlochleven Campus 29/09/2008
Millburn Academy 08/05/2014
Portree High School 26/04/2014
Resolis Primary School 23/05/2007
Wick Community Campus 28/04/17

Additionally, the PPP1 Ardnamurchan High School Hostel is subject to an
annual inspection by the Scottish Fire & Rescue Service under the Fire
(Scotland) Act 2005: Part 3. The report from May 2016 (THC has not yet
received the 2017 report) is attached/provided.

Provide details of all attempts to make deductions relating to structural
defects for each project. Confirm the amount, what it was for, and when
the deduction was made.?

PPP1 – None

 

PPP2 – Portree High School – Swimming Pool – water ingress at Pool window
– 28/01/2011 - £85,690

 

PPP2 – Kinlochleven Campus - Synthetic Pitch – drainage issues –
28/01/2011 - £20,748

 

Wick Community Campus – none.

 

Under Regulation 16 of the Environmental Information (Scotland)
Regulations 2004 (EIRs), you have the right to request that the Highland
Council reviews any aspect of how it has dealt with your request. This
requirement for review should be put in writing to the Freedom of
Information Officer, Chief Executive’s Office, Glenurquhart Road,
Inverness IV3 5NX, within 40 working days of receipt of this letter. The
request should include details of the information requested and the
aspects of the Highland Council’s response which you are not satisfied
with.

 

If you are subsequently dissatisfied with the outcome of the Council's
review, you have the right to appeal to the Scottish Information
Commissioner under Regulation 17 of the EIRS, within six months of
receiving the Council's review response.

 

Yours sincerely

 

 

Ingrid Frost

Customer Services Officer

 

E-mail: [2][email address]

Development and Infrastructure Service

The Highland Council, Glenurquhart Road

Inverness, IV3 5NX

 

 

 

 

 

 

 

Unless related to the business of The Highland Council, the views or
opinions expressed within this e-mail are those of the sender and do not
necessarily reflect those of The Highland Council, or associated bodies,
nor does this e-mail form part of any contract unless so stated.
Mura h-eil na beachdan a tha air an cur an cèill sa phost-d seo a'
buntainn ri gnothachas Chomhairle na Gàidhealtachd, 's ann leis an neach
fhèin a chuir air falbh e a tha iad, is chan eil iad an-còmhnaidh a'
riochdachadh beachdan na Comhairle, no buidhnean buntainneach, agus chan
eil am post-d seo na phàirt de chunnradh sam bith mura h-eil sin air
innse.

Listening * Open * Valuing * Improving * Supporting * Partnering * Delivering
Èisteachd * Fosgailte * Luach * Leasachadh * Taic * Com-pàirteachas *
Lìbhrigeadh

References

Visible links
1. http://www.highland.gov.uk/info/893/scho...
2. mailto:[email address]

D&I FOI, Highland Council

1 Attachment

  • Attachment

    Letter and accompanying documents to John Cole.zip

    6.5M Download

Dear Ms Ingles

 

Request for Information under Environmental Information (Scotland)
Regulations 2004

Email 2 of 3

 

We refer to your request for information on 24 May 2017. You requested the
following information below in relation to PFI PPP Safety Audit.  Officers
from the Property Section have provided the response below. Please note
due to the size of the attachments our response will be sent under three
separate emails. Any personal information has been redacted in line with
the Data Protection Act.

 

The information you have requested falls within the definition of
Environmental Information as defined by Regulation 2 of the Environmental
Information (Scotland) Regulations 2004 (EIRs) and is exempt under Section
39(2) of the Freedom of Information (Scotland) Act 2002 (FOISA). The
Council is, therefore, required to respond to you under the terms of the
EIRs rather than FOISA.

 

Please provide all documents showing how your organisation has responded
to the findings contained in the report on Edinburgh Schools Construction
by John Cole: including, but not limited to memos, emails, minutes,
reports.

 

We attach a letter to John Cole dated 10 November 2016 with accompanying
attachments/reports.

 

Under Regulation 16 of the Environmental Information (Scotland)
Regulations 2004 (EIRs), you have the right to request that the Highland
Council reviews any aspect of how it has dealt with your request. This
requirement for review should be put in writing to the Freedom of
Information Officer, Chief Executive’s Office, Glenurquhart Road,
Inverness IV3 5NX, within 40 working days of receipt of this letter. The
request should include details of the information requested and the
aspects of the Highland Council’s response which you are not satisfied
with.

 

If you are subsequently dissatisfied with the outcome of the Council's
review, you have the right to appeal to the Scottish Information
Commissioner under Regulation 17 of the EIRS, within six months of
receiving the Council's review response.

 

Yours sincerely

 

 

Ingrid Frost

Customer Services Officer

 

E-mail: [1][email address]

Development and Infrastructure Service

The Highland Council, Glenurquhart Road

Inverness, IV3 5NX

 

Unless related to the business of The Highland Council, the views or
opinions expressed within this e-mail are those of the sender and do not
necessarily reflect those of The Highland Council, or associated bodies,
nor does this e-mail form part of any contract unless so stated.
Mura h-eil na beachdan a tha air an cur an cèill sa phost-d seo a'
buntainn ri gnothachas Chomhairle na Gàidhealtachd, 's ann leis an neach
fhèin a chuir air falbh e a tha iad, is chan eil iad an-còmhnaidh a'
riochdachadh beachdan na Comhairle, no buidhnean buntainneach, agus chan
eil am post-d seo na phàirt de chunnradh sam bith mura h-eil sin air
innse.

Listening * Open * Valuing * Improving * Supporting * Partnering * Delivering
Èisteachd * Fosgailte * Luach * Leasachadh * Taic * Com-pàirteachas *
Lìbhrigeadh

References

Visible links
1. mailto:[email address]

D&I FOI, Highland Council

1 Attachment

  • Attachment

    B1339401 Noss Primary School Technical Inspection of Timber Kit Under Construction Final.zip

    7.6M Download

Dear Ms Ingles

 

Request for Information under Environmental Information (Scotland)
Regulations 2004

Email 3 of 3

 

We refer to your request for information on 24 May 2017. You requested the
following information below in relation to PFI PPP Safety Audit.  Officers
from the Property Section have provided the response below. Please note
due to the size of the attachments our response will be sent under three
separate emails. Any personal information has been redacted in line with
the Data Protection Act.

 

The information you have requested falls within the definition of
Environmental Information as defined by Regulation 2 of the Environmental
Information (Scotland) Regulations 2004 (EIRs) and is exempt under Section
39(2) of the Freedom of Information (Scotland) Act 2002 (FOISA). The
Council is, therefore, required to respond to you under the terms of the
EIRs rather than FOISA.

 

Please provide all documents showing how your organisation has responded
to the findings contained in the report on Edinburgh Schools Construction
by John Cole: including, but not limited to memos, emails, minutes,
reports.

 

Reports attached (see previous emails)

 

Under Regulation 16 of the Environmental Information (Scotland)
Regulations 2004 (EIRs), you have the right to request that the Highland
Council reviews any aspect of how it has dealt with your request. This
requirement for review should be put in writing to the Freedom of
Information Officer, Chief Executive’s Office, Glenurquhart Road,
Inverness IV3 5NX, within 40 working days of receipt of this letter. The
request should include details of the information requested and the
aspects of the Highland Council’s response which you are not satisfied
with.

 

If you are subsequently dissatisfied with the outcome of the Council's
review, you have the right to appeal to the Scottish Information
Commissioner under Regulation 17 of the EIRS, within six months of
receiving the Council's review response.

 

Yours sincerely

 

 

Ingrid Frost

Customer Services Officer

 

E-mail: [1][email address]

Development and Infrastructure Service

The Highland Council, Glenurquhart Road

Inverness, IV3 5NX

 

Unless related to the business of The Highland Council, the views or
opinions expressed within this e-mail are those of the sender and do not
necessarily reflect those of The Highland Council, or associated bodies,
nor does this e-mail form part of any contract unless so stated.
Mura h-eil na beachdan a tha air an cur an cèill sa phost-d seo a'
buntainn ri gnothachas Chomhairle na Gàidhealtachd, 's ann leis an neach
fhèin a chuir air falbh e a tha iad, is chan eil iad an-còmhnaidh a'
riochdachadh beachdan na Comhairle, no buidhnean buntainneach, agus chan
eil am post-d seo na phàirt de chunnradh sam bith mura h-eil sin air
innse.

Listening * Open * Valuing * Improving * Supporting * Partnering * Delivering
Èisteachd * Fosgailte * Luach * Leasachadh * Taic * Com-pàirteachas *
Lìbhrigeadh

References

Visible links
1. mailto:[email address]

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