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PFI PPP Safety Audit

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Dear Ayrshire and Arran NHS Board,

This request for information is an attempt to seek reassurance about the safety of public buildings in the light of the findings revealed in the Inquiry commissioned following the collapse of a school building wall in Edinburgh and subsequent closure of 17 schools.
Please answer the following for each PFI/PPP schemes in your health trust treating each scheme as a separate request.
Please provide all documents showing how your organisation has responded to the findings contained in the report on Edinburgh Schools Construction by John Cole: including, but not limited to memos, emails, minutes, reports.
I would like to understand the expertise and resource committed by your organisation to the management and oversight of PFI schemes from procurement through to ongoing contract operation. Please provide documents relating to the PFI Team(s) allocated to each project its makeup and structure of the team during each project phase. This may comprise terms of reference, organisation chart, post titles and role profiles.
Provide the deed of appointment for the Independent Certifier and any other documents setting out the scope of that role. Please confirm the level of indemnity insurance and liability period.
Please confirm whether your organisation employed a member of the Institute of Clerk of Works or an inspector of similar standing and assigned them to each construction site. If someone in this role was employed please confirm their level of qualification, the salary associated with this role and how much time was allocated to per project/site.
Please provide a list of all enforcement or improvement notices served; investigations carried out and reports commissioned into fire safety (include dates and specify who commissioned or issued these) Please provide copies of all items listed.
Provide details of all attempts to make deductions relating to structural defects for each project. Confirm the amount, what it was for, and when the deduction was made.�

Yours faithfully,

Megan Ingles

Freedom of Information,

Thank you for your email.

We are obliged under the Freedom of Information (Scotland) Act 2002 to provide any recorded information, we hold, (subject to exemptions) as quickly as possible and in all cases, within 20 working days.

We will respond as soon as possible. 
 
For more information on the Act and to use the response calculator, please visit http://www.itspublicknowledge.info

Kind regards,

Ann

Ann Catherine Wilson L.L.B.
Freedom of Information Officer
Information Governance
14 Lister Street
University Hospital Crosshouse
Kilmarnock
KA2 0BE
Telephone: 01563 826112
Email: [NHS Ayrshire and Arran request email]

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show quoted sections

Freedom of Information,

8 Attachments

 Good evening,

 

Thank you for your request.

 

Q1.  Please provide all documents showing how your organisation has
responded to the findings contained in the report on Edinburgh Schools
Construction by John Cole: including, but not limited to memos, emails,
minutes, reports.

A1.  The Act gives people the right to recorded information, rather than
an entitlement to copies of specific documents. However, we have provided
a copy of/ or an extract from

a document, where appropriate:

 

 

+------------------------------------------------------------------------+
|East Ayrshire Community Hospital |Ayrshire Maternity Unit |
|------------------------------------+-----------------------------------|
|Please see attached |Please see attached |
| | |
|NHS Ayrshire & Arran Edinburgh |NHS Ayrshire & Arran Edinburgh |
|Schools Issue Feb 2017 (2) |Schools Issue Feb 2017 (2) |
| | |
|  |  |
| | |
|Director of Corporate Support |Director of Corporate Support |
|Services reply to Forth Radio - Cole|Services reply to Forth Radio - |
|report |Cole report |
+------------------------------------------------------------------------+

 

 

Q2.  I would like to understand the expertise and resource committed by
your organisation to the management and oversight of PFI schemes from
procurement through to ongoing contract operation. Please provide
documents relating to the PFI Team(s) allocated to each project its makeup
and structure of the team during each project phase. This may comprise
terms of reference, organisation chart, post titles and role profiles.

A2. 

+------------------------------------------------------------------------+
|East Ayrshire Community Hospital |Ayrshire Maternity Unit |
|------------------------------------+-----------------------------------|
|  |  |
| | |
|NHS Ayrshire & Arran have employed a|NHS Ayrshire & Arran have employed |
|NPD/PFI Contracts Manager Please see|a NPD/PFI Contracts Manager Please |
|attached job description for further|see attached job description |
|details of their role. |further details of their role. |
| | |
|  |  |
| | |
|Please see attached extract from |Please see attached extract from |
|Full Business Case. |Invitation To Negotiate. |
|  |  |
| | |
|  |  |
+------------------------------------------------------------------------+

 

 

Q3.  Provide the deed of appointment for the Independent Certifier and any
other documents setting out the scope of that role. Please confirm the
level of indemnity insurance and liability period.

A3. 

+------------------------------------------------------------------------+
|East Ayrshire Community Hospital |Ayrshire Maternity Unit |
|-----------------------------------+------------------------------------|
|  |  |
| | |
|This document dates back to 1999 |Please see attached extract from AMU|
|and after extensive searches of our|Independent Tester Contract |
|records we have been unable to | |
|locate it. | |
| | |
|  | |
| | |
|  | |
+------------------------------------------------------------------------+

 

 

Q4.  Please confirm whether your organisation employed a member of the
Institute of Clerk of Works or an inspector of similar standing and
assigned them to each construction site. If someone in this role was
employed please confirm their level of qualification, the salary
associated with this role and how much time was allocated to per
project/site.

A4.

+------------------------------------------------------------------------+
|East Ayrshire Community Hospital |Ayrshire Maternity Unit |
|-------------------------------------+----------------------------------|
|  |  |
| | |
|  |  |
| | |
|Johnston, Binnie McKenzie acted |See extract Scope of Independent|
|as the Trust’s* Representative. |Tester Appointment. |
| | |
|  |  |
| | |
|This was prior to the inception of |  |
|NHS Ayrshire & Arran. | |
+------------------------------------------------------------------------+

 

* Trusts where dissolved in Scotland in 2004 and replaced by single entity
organisations, we became NHS Ayrshire & Arran.

                                                        

For more information click [1]here.

 

Q5.  Please provide a list of all enforcement or improvement notices
served; investigations carried out and reports commissioned into fire
safety (include dates and specify who commissioned or issued these) 
Please provide copies of all items listed.

A5.

+------------------------------------------------------------------------+
|East Ayrshire Community Hospital |Ayrshire Maternity Unit |
|------------------------------------+-----------------------------------|
|We have not received any formal |We have not received any formal |
|“Enforcement Notices” or |“Enforcement Notices” or |
|“Improvement Notices” from the |“Improvement Notices” from the |
|Scottish Fire & Rescue Service. All |Scottish Fire & Rescue Service. All|
|the audits that have been |the audits that have been |
| |undertaken by the Fire Safety |
|undertaken by the Fire Safety |Legislation Enforcement Officers |
|Legislation Enforcement Officers |have resulted in “Notification of |
|have resulted in |Deficiencies” letters or “Areas for|
| |Improvement” letters being issued, |
|“Notification of Deficiencies” |which are the very lowest form of |
|letters or “Areas for Improvement” |informal action that the Fire |
|letters being |Service use following an audit of |
| |premises. All letters received by |
|issued, which are the very lowest |our Chief Executive and the |
|form of informal action that the |Assistant Director of Estates and |
|Fire Service |Capital Planning, as the Nominated |
| |Officer Fire for our organisation, |
|use following an audit of premises. |receive a response outlining our |
|All letters received by our Chief |action plan for improvement. We |
|Executive and the Assistant Director|have had no formal enforcement |
|of Estates and Capital Planning, as |notices issued by the Fire Service |
|the Nominated Officer Fire for our |following receipt of our action |
|organisation, receive a response |plans. |
|outlining our action plan for | |
|improvement. We have had no formal |  |
|enforcement notices issued by the | |
|Fire Service following receipt of |  |
|our action plans. | |
| |Please see attached |
|  | |
| |  |
|  | |
| |Fire Risk Assessment Programme |
|Please see attached |Master |
| | |
|  |with comments |
| | |
|Fire Risk Assessment Programme |  |
|Master | |
| |  |
|with comments | |
| | |
|  | |
+------------------------------------------------------------------------+

 

Q6.  Provide details of all attempts to make deductions relating to
structural defects for each project. Confirm the amount, what it was for,
and when the deduction was made.

A6. 

+------------------------------------------------------------------------+
|East Ayrshire Community Hospital |Ayrshire Maternity Unit |
|------------------------------------+-----------------------------------|
|  |  |
| | |
|No deductions have been made |No deductions have been made |
|relating to structural defects |relating to structural defects |
|throughout the operational phase. |throughout the operational phase. |
| | |
|  |  |
| | |
|  | |
+------------------------------------------------------------------------+

 

 

I trust this response is helpful. However, under the Freedom of
Information (Scotland) Act 2002 if you are dissatisfied with our response
you are entitled to request a review. A request for a review must be made
in writing to Mrs Jillian Neilson, Head of Information Governance, NHS
Ayrshire & Arran, 14 Lister Street, University Hospital Crosshouse,
Kilmarnock, KA2 0BB or email [2][email address],
no later than 40 working days from 4 July 2017. You must provide your
name, an address for correspondence, details of your original request and
say why you want a review. If our decision is unchanged following a review
and you remain dissatisfied with this, you then have the right to make a
formal appeal to the Scottish Information Commissioner at
[3]www.itspublicknowledge.info/Appeal

 

Please do not hesitate to contact me should you require any further advice
or assistance.

 

Kind regards,

 

Ann

 

Ann Catherine Wilson L.L.B                    

Freedom of Information Officer

Information Governance

14 Lister Street

University Hospital Crosshouse

Kilmarnock

KA2 0BE

Telephone: 01563 826112

Email: [4][NHS Ayrshire and Arran request email]

 

 [5]www.nhsaaa.net

 

Find us on Facebook at [6]www.facebook.com/nhsaaa and Twitter @nhsaaa

 

We use 12 point Arial in all our correspondence to make it easier for
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