Dear Aberdeenshire Council,

This request for information is an attempt to seek reassurance about the safety of public buildings in the light of the findings revealed in the Inquiry commissioned following the collapse of a school building wall in Edinburgh and subsequent closure of 17 schools.

Please answer the following for each PFI/PPP schemes in the local authority area treating each scheme as a separate request.

Please provide all documents showing how your organisation has responded to the findings contained in the report on Edinburgh Schools Construction by John Cole: including, but not limited to memos, emails, minutes, reports.

I would like to understand the expertise and resource committed by your organisation to the management and oversight of PFI schemes from procurement through to ongoing contract operation. Please provide documents relating to the PFI Team(s) allocated to each project its makeup and structure of the team during each project phase. This may comprise terms of reference, organisation chart, post titles and role profiles.

Provide the deed of appointment for the Independent Certifier and any other documents setting out the scope of that role. Please confirm the level of indemnity insurance and liability period.

Please confirm whether your organisation employed a member of the Institute of Clerk of Works or an inspector of similar standing and assigned them to each construction site. If someone in this role was employed please confirm their level of qualification, the salary associated with this role and how much time was allocated to per project/site.

Please provide a list of all enforcement or improvement notices served; investigations carried out and reports commissioned into fire safety (include dates and specify who commissioned or issued these) Please provide copies of all items listed.

Provide details of all attempts to make deductions relating to structural defects for each project. Confirm the amount, what it was for, and when the deduction was made.

Yours faithfully,

Stuart Gamblin

Acknowledge email, Aberdeenshire Council

Dear Sir/Madam,

Thank you for your information request.

If you are making a request for information under FOI(S)A we will respond
within the statutory timeframe of 20 working days.

If you are making a request for environmental information under EIRs we
will aim to respond within 20 working days. However for requests of a
complex nature it could take us up to 40 working days. If so we will write
and tell you this within 5 working days of receipt.
If you are making a request for information under DPA we will respond
within the statutory timeframe of 40 calendar days, following receipt of
the necessary fee.

Regards,
Aberdeenshire Information Enquiries

FOIProperty, Aberdeenshire Council

1 Attachment

Dear Mr Gamblin

 

Freedom of Information (Scotland) Act 2002 (“The Act”)

Excessive Cost Notice

 

We refer to your request dated 19/05/2017 21:05, for the following
information FOI: PFI PPP Safety Audit. 

 

Under Section 16(4) of the Act, Aberdeenshire Council is not required to
comply with a request for information if the cost of complying with the
request would exceed an amount (meantime £600) prescribed in Regulations
made by the Scottish Ministers in respect of questions being asked.

 

The cost of complying with your request for information has been estimated
at £2,400.00.  This is estimated on the basis of 160 hours of activity at
£15 per hour for going through each electronic and paper correspondence
between the Council, Robertson Consortium, Robertson Education spanning a
15 year period (2002 to 2017) and the associated appointments
consequently, the cost of complying with your request exceeds the
prescribed amount, this is at the capped rate of £15 per hour as per
FOI(S)A legislation. 

 

In terms of the Act, a Local Authority may suggest that a summary of the
information could be provided within the cost ceiling.  We feel that with
this request, this is not possible.  I have however been able to source
details which my assist you.

 

 1. Please provide all documents showing how your organisation has
responded to the findings contained in the report on Edinburgh Schools
Construction by John Cole: including, but not limited to memos,
emails, minutes, reports.

Response: I can confirm that officers are to be submitting a report to
Full Council on 29 June 2017 in connection with the Council’s response to
the Cole Inquiry.  The link for this report can be sourced at
[1]http://committeesinternal/committees.asp... and it
is expected this will be on the Council website over the next few days.  I
have however, provide details of a response that was submitted to the
Scottish Government Education and Skills Committee, Schools Infrastructure
Inquiry of 9 June 2017
[2]http://www.parliament.scot/parliamentary...
under Local Authority Submissions.

 

 2. Please provide documents relating to the PFI Team(s) allocated to each
project its makeup and structure of the team during each project
phase. This may comprise terms of reference, organisation chart, post
titles and role profiles.

Response:  Reports to Committee,  13/12/01, 31/10/02, 5/12/02 and 20/03/03
in connection with the PFI/PPP projects.  Information disclosed contains
personal data which has been redacted. 

 

 3. Provide the deed of appointment for the Independent Certifier and any
other documents setting out the scope of that role.  Please confirm
the level of indemnity insurance and liability period

Response:  I would again refer you to the statement above and the cost of
compliance  with the request would exceed an amount (meantime £600)
prescribed in Regulations made by the Scottish Ministers in respect of
question being asked.

 

 4. Please confirm whether your organisation employed a member of the
Institute of Clerk of Works or an inspector of similar standing and
assigned them to each construction site.  If someone in this role was
employed please confirm their level of qualification, the salary
associated with this role and how much time was allocated to per
project/site.

Response: I can confirm that the Council do employ Clerk of Works in terms
of the Property Inspectors assigned to each construction site, however,
for the PFI/PPP projects no internal Clerk of Works resource was provided.

 

 5. Please provide a list of all enforcement or improvement notices
served; investigations carried out and reports commissioned into fire
safety (including dates and specify who commissioned or issued these)

Response: You will note from the response provided at item 1 that this
highlighted information regarding fire safety at paragraph 1.1.13 on the
letter.

 

 6. Provide details of all attempts to make deductions relating to
structural defects for each project. Confirm the amount, what it was
for, and when the deduction was made.

Response: You will see in the letter at paragraph 1.1.11 the cost of any
identified issues will be met by the PFI/PPP Contractor.

 

Please contact me as the officer responsible for responding to your
request if you have any further queries.

 

If you wish this decision to be reviewed, please refer to the undernoted
Review Procedure.

 

 

 

Yours faithfully

 

 

 

Freedom of Information Co-ordinator

Business Services - Property

 

 

 

Further Information:

Aberdeenshire Council’s Review Procedure under the Freedom of Information
(Scotland) Act 2002 and the Environmental Information (Scotland)
Regulations 2004 can be accessed at the following link:

http://www.aberdeenshire.gov.uk/council-...
text here

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www.aberdeenshire.gov.uk

References

Visible links
1. http://committeesinternal/committees.asp...
2. http://www.parliament.scot/parliamentary...

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