PFI PPP Safety Audit

Megan Ingles made this Freedom of Information request to Southampton City Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Southampton City Council,

This request for information is an attempt to seek reassurance about the safety of public buildings in the light of the findings revealed in the Inquiry commissioned following the collapse of a school building wall in Edinburgh and subsequent closure of 17 schools.
Please answer the following for each PFI/PPP schemes in the local authority area treating each scheme as a separate request.
Please provide all documents showing how your organisation has responded to the findings contained in the report on Edinburgh Schools Construction by John Cole: including, but not limited to memos, emails, minutes, reports.
I would like to understand the expertise and resource committed by your organisation to the management and oversight of PFI schemes from procurement through to ongoing contract operation. Please provide documents relating to the PFI Team(s) allocated to each project its makeup and structure of the team during each project phase. This may comprise terms of reference, organisation chart, post titles and role profiles.
Provide the deed of appointment for the Independent Certifier and any other documents setting out the scope of that role. Please confirm the level of indemnity insurance and liability period.
Please confirm whether your organisation employed a member of the Institute of Clerk of Works or an inspector of similar standing and assigned them to each construction site. If someone in this role was employed please confirm their level of qualification, the salary associated with this role and how much time was allocated to per project/site.
Please provide a list of all enforcement or improvement notices served; investigations carried out and reports commissioned into fire safety (include dates and specify who commissioned or issued these) Please provide copies of all items listed.
Provide details of all attempts to make deductions relating to structural defects for each project. Confirm the amount, what it was for, and when the deduction was made.1

Yours faithfully,

Megan Ingles

Information, Southampton City Council

Thank you for contacting Southampton City Council.

Your enquiry will be passed to the relevant team/officer for action.

If you have made a request for information, you will receive a response
promptly, and within the statutory timeframe for compliance. Once your
request has been logged, you will receive further details of this, and you
may be contacted if we require further information from you.

If you have any queries, please contact the Council's Corporate Legal Team
on 023 8083 2129.

Information, Southampton City Council

Dear Megan Ingles,

 

Thank you for your Freedom of Information request received on 23/05/2017.
It has been determined that you have requested the following information:

 

·         Please provide all documents showing how your organisation has
responded to the findings contained in the report on Edinburgh Schools
Construction by John Cole: including, but not limited to memos, emails,
minutes, report

·         Please provide documents relating to the PFI Team(s) allocated
to each project its makeup and structure of the team during each project
phase. This may comprise terms of reference, organisation chart, post
titles and role profiles.

·         Provide the deed of appointment for the Independent Certifier
and any other documents setting out the scope of that role.

·         Please confirm the level of indemnity insurance and liability
period.

·         Please confirm whether your organisation employed a member of
the Institute of Clerk of Works or an inspector of similar standing and
assigned them to each construction site. If someone in this role was
employed please confirm their level of qualification, the salary
associated with this role and how much time was allocated to per
project/site.

·         Please provide a list of all enforcement or improvement notices
served; investigations carried out and reports commissioned into fire
safety (include dates and specify who commissioned or issued these) .

·         Provide details of all attempts to make deductions relating to
structural defects for each project. Confirm the amount, what it was for,
and when the deduction was made.

 

If this is not correct, please contact [1][email address]
to clarify your request as soon as possible.

 

Unless clarified otherwise, your request is being dealt with under the
terms of the Freedom of Information Act 2000, and will be forwarded to the
service area(s) holding the information. Your request will be answered
promptly, and within twenty working days of the date your request was
received.

 

Please note, the service area(s) holding the information may need further
information from you to locate the information sought once they have
received the request, and you will be contacted again should this be
necessary.

 

If you have any queries about this request do not hesitate to contact me.
Please remember to quote the reference number above in any future
communications.

 

The Council now publishes responses to requests made to it under the
Freedom of Information Act 2000 and the Environmental Information
Regulations 2004. These responses are available on the Council’s website –

 

[2]http://www.southampton.gov.uk/council-de...

 

The Council also routinely publishes information on its Publication
Scheme:

 

[3]http://www.southampton.gov.uk/council-de...

 

If the information you have requested in your current request has been
requested recently then it is likely that our response to that request is
already available to you via the disclosure log or via the Publication
Scheme. You may wish to view our disclosure log and Publication scheme to
ascertain whether the information you are seeking is already published. If
you find the information you are seeking, please let us know accordingly
and we will close your request. If we do not hear from you further we will
continue to process your request in accordance with the relevant
legislation.

Regards,

 

Nathan Matterson
Modern Apprentice (Business Administration and Information Law)

Legal & Governance

Southampton and Fareham Legal Services Partnership
Southampton City Council
Tel: 023 8083 3000 (switchboard)

[4]@SouthamptonCC    [5]facebook.com/SotonCC

 

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, the Data Protection Act 1998, or the
Environmental Information Regulations 2004. If you are not the person or
organisation it was meant for, apologies, please ignore it, delete it, and
notify us. SCC does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

 

FOI-1718-0195-018622/00610217

References

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Information, Southampton City Council

Dear Megan Ingles,

 

I write further to your email of 23/05/2017, in which you submitted a
request for information to the Council. I understand that you
were anticipating a response to your request yesterday.

 

Unfortunately we are unable to provide you with a response at this time as
processing your request has taken longer than anticipated. Please accept
my apologies for this delay, we hope to be in a position to provide you
with a response in the near future.

 

Regards,

 

Nathan Matterson

Junior Legal Assistant

Southampton & Fareham Legal Partnership

Southampton City Council

Tel: 023 8083 2129

Fax: 023 8083 2308

Email:  [1][email address]

GCSX: [2][email address]

 

This e-mail (and its attachments) is intended only for the use of the
person(s) to whom it is addressed and may contain information which is
privileged and/or confidential.  If it has come to you in error you must
take no action based on it, nor must you copy or show it to anyone.

 

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, the Data Protection Act 1998 or the Environmental
Information Regulations 2004. If you are not the person or organisation it
was meant for, apologies, please ignore it, delete it and notify us.  SCC
does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored.

FOI-1718-0195-018622/00626895

 

From: Matterson, Nathan On Behalf Of Information
Sent: 24 May 2017 10:31
To: 'Megan Ingles' <[FOI #408378 email]>
Subject: FOI-1718-0195-018622 - FOI Request - Ingles - SCC response to the
findings contained in the report on Edinburgh Schools Construction

 

Dear Megan Ingles,

 

Thank you for your Freedom of Information request received on 23/05/2017.
It has been determined that you have requested the following information:

 

1.      Please provide all documents showing how your organisation has
responded to the findings contained in the report on Edinburgh Schools
Construction by John Cole: including, but not limited to memos, emails,
minutes, report

2.      Please provide documents relating to the PFI Team(s) allocated to
each project its makeup and structure of the team during each project
phase. This may comprise terms of reference, organisation chart, post
titles and role profiles.

3.      Provide the deed of appointment for the Independent Certifier and
any other documents setting out the scope of that role.

4.      Please confirm the level of indemnity insurance and liability
period.

5.      Please confirm whether your organisation employed a member of the
Institute of Clerk of Works or an inspector of similar standing and
assigned them to each construction site. If someone in this role was
employed please confirm their level of qualification, the salary
associated with this role and how much time was allocated to per
project/site.

6.      Please provide a list of all enforcement or improvement notices
served; investigations carried out and reports commissioned into fire
safety (include dates and specify who commissioned or issued these) .

7.      Provide details of all attempts to make deductions relating to
structural defects for each project. Confirm the amount, what it was for,
and when the deduction was made.

 

If this is not correct, please contact [3][email address]
to clarify your request as soon as possible.

 

Unless clarified otherwise, your request is being dealt with under the
terms of the Freedom of Information Act 2000, and will be forwarded to the
service area(s) holding the information. Your request will be answered
promptly, and within twenty working days of the date your request was
received.

 

Please note, the service area(s) holding the information may need further
information from you to locate the information sought once they have
received the request, and you will be contacted again should this be
necessary.

 

If you have any queries about this request do not hesitate to contact me.
Please remember to quote the reference number above in any future
communications.

 

The Council now publishes responses to requests made to it under the
Freedom of Information Act 2000 and the Environmental Information
Regulations 2004. These responses are available on the Council’s website –

 

[4]http://www.southampton.gov.uk/council-de...

 

The Council also routinely publishes information on its Publication
Scheme:

 

[5]http://www.southampton.gov.uk/council-de...

 

If the information you have requested in your current request has been
requested recently then it is likely that our response to that request is
already available to you via the disclosure log or via the Publication
Scheme. You may wish to view our disclosure log and Publication scheme to
ascertain whether the information you are seeking is already published. If
you find the information you are seeking, please let us know accordingly
and we will close your request. If we do not hear from you further we will
continue to process your request in accordance with the relevant
legislation.

Regards,

 

Nathan Matterson
Modern Apprentice (Business Administration and Information Law)

Legal & Governance

Southampton and Fareham Legal Services Partnership
Southampton City Council
Tel: 023 8083 3000 (switchboard)

[6]@SouthamptonCC    [7]facebook.com/SotonCC

 

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, the Data Protection Act 1998, or the
Environmental Information Regulations 2004. If you are not the person or
organisation it was meant for, apologies, please ignore it, delete it, and
notify us. SCC does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

 

FOI-1718-0195-018622/00610217

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. mailto:[email address]
4. http://www.southampton.gov.uk/council-de...
5. http://www.southampton.gov.uk/council-de...
6. https://urldefense.proofpoint.com/v2/url...
7. https://urldefense.proofpoint.com/v2/url...

Dear Information,

In your email dated June 22nd, you acknowledge that your response to my request will be delayed but you haven't provided any explanation about the reason for the delay or an estimated date for responding. I would appreciate if you could write to me with both of these as soon as possible.

Yours sincerely,

Megan Ingles

Information, Southampton City Council

Thank you for contacting Southampton City Council.

Your enquiry will be passed to the relevant team/officer for action.

If you have made a request for information, you will receive a response
promptly, and within the statutory timeframe for compliance. Once your
request has been logged, you will receive further details of this, and you
may be contacted if we require further information from you.

If you have any queries, please contact the Council's Corporate Legal Team
on 023 8083 2129.

Information, Southampton City Council

Dear Megan,

 

Thank you for your email below. I can confirm this has been requested from
the responding service this afternoon, however we have not been provided
reasoning to this previously.

 

I will pass on the reasons for delay and confirm the new date for
disclosure upon further information being provided by the service.

 

I am sorry I cannot confirm anything further at this point, but I will
ensure that you are updated as soon as I hear further.

 

Regards,

 

Nathan Matterson

Junior Legal Assistant

Southampton & Fareham Legal Partnership

Southampton City Council

Tel: 023 8083 2129

Fax: 023 8083 2308

Email:  [1][email address]

GCSX: [2][email address]

 

This e-mail (and its attachments) is intended only for the use of the
person(s) to whom it is addressed and may contain information which is
privileged and/or confidential.  If it has come to you in error you must
take no action based on it, nor must you copy or show it to anyone.

 

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, the Data Protection Act 1998 or the Environmental
Information Regulations 2004. If you are not the person or organisation it
was meant for, apologies, please ignore it, delete it and notify us.  SCC
does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored.

 

 

FOI-1718-0195-018622/00628281

 

show quoted sections

Information, Southampton City Council

Dear Megan Ingles,

 

I refer to your Freedom of Information request of 23/05/2017 in relation
to the Council’s response to the findings contained in the report on
Edinburgh Schools Construction.

 

From our preliminary assessment, it is clear that we will not be able to
answer your request without further clarification. 

 

The Council requires further information in order to identify and locate
the information you have asked for. In particular, it would be useful to
know

 

-          ‘Please confirm the level of indemnity insurance and liability
period’ Which insurance are you asking about specifically?

 

-          ‘I would like to understand the expertise and resource
committed by your organisation to the management and oversight of PFI
schemes from procurement through to ongoing contract operation. Please
provide documents relating to the PFI Team(s) allocated to each project
its makeup and structure of the team during each project phase. This may
comprise terms of reference, organisation chart, post titles and role
profiles’ What is meant by ‘Project Phase’ in this question?

 

Once you have clarified your request, I will be able to process your
request.  If I do not receive clarification within three months your
request will be considered to have lapsed. (Under section 1(3) of the
Freedom of Information Act (FOIA), a public authority need not comply with
a request unless any further information reasonably required to locate the
information is supplied). Please remember to quote the reference number
above in any future communications.

 

I would like to apologise for the delay in completing your request for
information, once this clarification has been received hopefully we can
provide you with a response in the near future.

Regards,

 

Michelle Rance
Student Legal Assistant (Intern)

Legal & Governance

Southampton and Fareham Legal Services Partnership
Southampton City Council
Tel: 023 8083 3000 (switchboard)

[1]@SouthamptonCC    [2]facebook.com/SotonCC

 

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, the Data Protection Act 1998, or the
Environmental Information Regulations 2004. If you are not the person or
organisation it was meant for, apologies, please ignore it, delete it, and
notify us. SCC does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

 

FOI-1718-0195-018622/00632732

 

References

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2. http://www.facebook.com/SotonCC

Dear Information,

You asked for clarification on two element of my original request. On June 30th (9 days after a response to my original request was due)

‘Please confirm the level of indemnity insurance and liability
period’ Which insurance are you asking about specifically?

This question relates specifically to the Independent Certifier's role. I am not certain where the confusion lies in relation to this element of the request. Could you explain further if my response has not provided you with the necessary clarification

You also asked what is meant by project phase? I am interested in monitoring and scrutiny arrangements during each phase of the PFI project, meaning procurement, construction and operation.

I look forward to hearing from you imminently.

Yours sincerely,

Megan Ingles

Information, Southampton City Council

Thank you for contacting Southampton City Council.

Your enquiry will be passed to the relevant team/officer for action.

If you have made a request for information, you will receive a response
promptly, and within the statutory timeframe for compliance. Once your
request has been logged, you will receive further details of this, and you
may be contacted if we require further information from you.

If you have any queries, please contact the Council's Corporate Legal Team
on 023 8083 2129.

Information, Southampton City Council

1 Attachment

Dear Megan Ingles,

 

Further to your email below regarding clarification, please accept my
apologies for the delay in requesting clarification of your request.

 

I must confirm that your request had been considered “Lapsed” as over 3
months had passed since clarification was requested, without any response.
As such, you request was closed until I had received the email below
detailing the clarification of your request.

 

In these circumstances we would usually ask you to resubmit your request
in order to deal with this “afresh”. However, on this occasion we have
decided to continue dealing with this matter under the same reference,
given that you had previously experienced delays regarding this matter.
However, I can confirm that the Council will be looking to deal with your
request within 20 working days, from the date your clarification was
received, as this would be the same time frame available if we were to ask
you to resubmit the request.

 

As such, I expect a response to have been compiled and passed on to you no
later than the 11^th January 2018.

 

I have passed your request back to the service area in order to process
you request, and they have confirmed that the clarification provided will
be sufficient to answer your request.

 

If you have any further queries regarding this matter, then please do not
hesitate to contact me using the details provided.

 

Regards,

 

Nathan Matterson

Junior Legal Assistant

Southampton & Fareham Legal Partnership

Southampton City Council

Tel: 023 8083 2129

Fax: 023 8083 2308

Email:  [1][email address]

GCSX: [2][email address]

 

This e-mail (and its attachments) is intended only for the use of the
person(s) to whom it is addressed and may contain information which is
privileged and/or confidential.  If it has come to you in error you must
take no action based on it, nor must you copy or show it to anyone.

 

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, the Data Protection Act 1998 or the Environmental
Information Regulations 2004. If you are not the person or organisation it
was meant for, apologies, please ignore it, delete it and notify us.  SCC
does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored.

 

FOI-1718-0195-018622/00745008

 

show quoted sections

Giany, Gurpreet, Southampton City Council

9 Attachments

Dear Megan

 

Please find attached Southampton City Council’s part response to your
Freedom of Information request. Please accept our apologies for the delay
in sending this response.

Thank you for your patience.

 

Kind regards

 

 

Gurpreet Giany

Business Support Officer

Business Support Service

Southampton City Council

 

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This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, the Data Protection Act 1998 or the Environmental
Information Regulations 2004. If you are not the person or organisation it
was meant for, apologies, please ignore it, delete it and notify us. SCC
does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

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BSS FOI, Southampton City Council

5 Attachments

Morning Megan

 

Here is Southampton City Council’s response to rest of your Freedom of
Information request. Please accept our apologies for the delay in sending
this response.

 

Kind regards

 

 

Gurpreet Giany

Business Support Officer

Business Support Service

Southampton City Council

 

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Southampton City Council has an e-alerts system called ‘Stay Connected’.
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what you think.

 

This email is confidential but may have to be disclosed under the Freedom
of Information Act 2000, the Data Protection Act 1998 or the Environmental
Information Regulations 2004. If you are not the person or organisation it
was meant for, apologies, please ignore it, delete it and notify us. SCC
does not make legally binding agreements or accept formal
notices/proceedings by email. E-mails may be monitored. This email (and
its attachments) is intended only for the use of the person(s) to whom it
is addressed, and may contain information that is privileged and/or
confidential. If it has come to you in error, you must take no action
based on it, nor must you copy or show it to anyone.

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