PFI PPP Safety Audit

Megan Ingles made this Freedom of Information request to City of York Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear City of York Council,

This request for information is an attempt to seek reassurance about the safety of public buildings in the light of the findings revealed in the Inquiry commissioned following the collapse of a school building wall in Edinburgh and subsequent closure of 17 schools.
Please answer the following for each PFI/PPP schemes in the local authority area treating each scheme as a separate request.
Please provide all documents showing how your organisation has responded to the findings contained in the report on Edinburgh Schools Construction by John Cole: including, but not limited to memos, emails, minutes, reports.
I would like to understand the expertise and resource committed by your organisation to the management and oversight of PFI schemes from procurement through to ongoing contract operation. Please provide documents relating to the PFI Team(s) allocated to each project its makeup and structure of the team during each project phase. This may comprise terms of reference, organisation chart, post titles and role profiles.
Provide the deed of appointment for the Independent Certifier and any other documents setting out the scope of that role. Please confirm the level of indemnity insurance and liability period.
Please confirm whether your organisation employed a member of the Institute of Clerk of Works or an inspector of similar standing and assigned them to each construction site. If someone in this role was employed please confirm their level of qualification, the salary associated with this role and how much time was allocated to per project/site.
Please provide a list of all enforcement or improvement notices served; investigations carried out and reports commissioned into fire safety (include dates and specify who commissioned or issued these) Please provide copies of all items listed.
Provide details of all attempts to make deductions relating to structural defects for each project. Confirm the amount, what it was for, and when the deduction was made.5

Yours faithfully,

Megan Ingles

foi@york.gov.uk, City of York Council

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* The timescale for responding to Freedom of Information Act (FOI) and Environmental Information Regulation (EIR) requests is up to 20 working days. We will contact you promptly if we need you to clarify your request or an extension to complete a public interest test.

* The timescale for responding to requests for personal information under the Data Protection Act (DPA) subject access to records is 40 calendar days. We will contact you promptly if we require further information from you.

* The timescale for responding to requests for a review is up to 15 working days. You are also able to contact the Information Commissioner, contact details below:

Information Commissioner's Office
Wycliffe House Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number
Fax: 01625 524 510
Or email: [email address]<mailto:[email address]> (please include your telephone number)

Regards
Customer Feedback Team

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foi@york.gov.uk, City of York Council

Dear Megan Ingles

Before we can respond to your enquiry, we need you clarify if you are seeking information relating to school buildings or to Council-owned public buildings.

In addition, is their any specific data range you are looking for?

Yours sincerely

Geoff Beveridge | Information Governance Adviser
t: 01904 554145 | e: [City of York Council request email]

City of York Council | Customer Complaints & Feedback Team, Customer & Corporate Services
West Offices | Station Rise | York YO1 6GA
www.york.gov.uk | facebook.com/cityofyork | @CityofYork

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Dear [email address],

I am interested in all PFI projects where there has been new build or refurbishment of buildings used by members of the public. As far as I can see on the HM Treasury spreadsheet of PFI projects there is only one project in York. If this is not the case please could you answer the questions for each separate project.

You asked about timeframes, my understanding was that financial close for the schools project was in 2005, some of my questions relate to the construction phase of the project although data has not been provided to the Treasury as to the completion of construction. I have asked about PFI teams during construction and a separate question about ongoing monitoring of the contract which would cover the end date of construction until now.

I have also asked about fire notices and surveys, again this covers the period from completion of construction up to now as does the question relating to deductions.

Yours sincerely,

Megan Ingles

foi@york.gov.uk, City of York Council

Thank you for your email. Please note this is an automatically generated receipt to let you know we have received your email.

For information :

* The timescale for responding to Freedom of Information Act (FOI) and Environmental Information Regulation (EIR) requests is up to 20 working days. We will contact you promptly if we need you to clarify your request or an extension to complete a public interest test.

* The timescale for responding to requests for personal information under the Data Protection Act (DPA) subject access to records is 40 calendar days. We will contact you promptly if we require further information from you.

* The timescale for responding to requests for a review is up to 15 working days. You are also able to contact the Information Commissioner, contact details below:

Information Commissioner's Office
Wycliffe House Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number
Fax: 01625 524 510
Or email: [email address]<mailto:[email address]> (please include your telephone number)

Regards
Customer Feedback Team

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
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foiresponses_NO-REPLY@york.gov.uk, City of York Council

Dear Megan,
 
Thank you for your recent freedom of information request.
 
I can confirm we will be able to respond to this request, but we are still
awaiting some documentation to allow us to respond to your request in
full.
 
Although we will be outside the 20 day deadline to respond, we would hope
to be in a position to provide a full response by next week
 
 
 
 
Please note the email address you sent your email to, is used only for
sending purposes and not monitored. This means all emails sent to this
address will not be seen by any council officers and will also be deleted.
Please resend your email to [City of York Council request email]
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foiresponses_NO-REPLY@york.gov.uk, City of York Council

8 Attachments

I refer to your recent freedom of information request.

 

Please find responses to your questions set out below:

 

1.   Please provide all documents showing how your organisation has
responded to the findings contained in the report on Edinburgh Schools
Construction by John Cole: including, but not limited to memos, emails,
minutes, reports.

 

     The three structure reports requested by the City of York Council in
May 2016 for the three PFI schools are attached.

 

2.   I would like to understand the expertise and resource committed by
your organisation to the management and oversight of PFI schemes from
procurement through to ongoing contract operation. Please provide
documents relating to the PFI Team(s) allocated to each project its makeup
and structure of the team during each project phase. This may comprise
terms of reference, organisation chart, post titles and role profiles.

 

Procurement & commissioning phases

 

·        Members Steering Group

·        Committee reports to Executive and Executive Member Advisory
Panel - Education and successor committees - available on CYC website

·        PFI Project Board

·        Dedicated PFI Project Manager seconded to the York Schools PFI
project 2002 – 2005

·        CYC virtual multi-disciplinary team including planning,
surveyors, engineers, accountants; specialists from early years, education
and libraries; school representatives

·        Project Liaison Groups for each site

·        External advisers as required by the DfES: Precept (technical),
Devonshire’s (legal), Ernst & Young (financial); Jardine Lloyd Thompson
(insurance)  

·        Independent Certifier - Currie & Brown

 

Current operational phase

 

·        Strategic Partnership Board

·        School Liaison meetings

·        Head of School Services

·        PFI/School Contracts Officer

Other CYC professionals – accountants, surveyors, engineers, cleaning &
catering advisers

3.   Provide the deed of appointment for the Independent Certifier and any
other documents setting out the scope of that role. Please confirm the
level of indemnity insurance and liability period.

 

          Please see attached

 

4.   Please confirm whether your organisation employed a member of the
Institute of Clerk of Works or an inspector of similar standing and
assigned them to each construction site. If someone in this role was
employed please confirm their level of qualification, the salary
associated with this role and how much time was allocated to per
project/site.

 

          Design and construction risks entirely with Sewell. An
employer’s agent (E C Harris) was appointed. Independent Certifier as
above.

 

5.   Please provide a list of all enforcement or improvement notices
served; investigations carried out and reports commissioned into fire
safety (include dates and specify who commissioned or issued these) Please
provide copies of all items listed.

     Please find attached the most recent fire risk assessments for the
three PFI schools. The City of York Council has not had to serve any
enforcements      or  improvement notices into fire safety at any of the
PFI buildings.

 

6.   Provide details of all attempts to make deductions relating to
structural defects for each project. Confirm the amount, what it was for,
and when the deduction was made. 

 

The City of York Council has not attempted to make any deductions relating
to structural defects for any of the three PFI schools

 

If you are dissatisfied with our response you have the right to ask for a
review of how your enquiry was handled and responded to.   This can be
done by contacting us through [1][City of York Council request email] stating your reason(s)
why you are dissatisfied, and we will pass this to the information
governance team who deal with all reviews of how we have dealt with FOI
enquiries.  If after they complete their investigation and reply to you
with their findings, you still remain dissatisfied you can contact the
Information Commissioner, contact details below:

Information Commissioner's Office
Wycliffe House Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a
national rate number

Fax: 01625 524 510
Or email: [2][email address] (please include your telephone number)

 

 

         

 

 

 

 

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