PEO Croydon Service Standards

Roopa made this Freedom of Information request to Chief Inspector of the UK Border Agency

Chief Inspector of the UK Border Agency did not have the information requested.

From: Roopa

Dear Chief Inspector of the UK Border Agency,

Referring to your Croydon Public Enquiry Office:
Unannounced Inspection dated 4th Feb 10 report and followed by PEO
Croydon office's response as below

THE UK BORDER AGENCY RESPONSE TO RECOMMENDATIONS FROM THE CHIEF
INSPECTOR’S REPORT ON AN UNANNOUNCED INSPECTION OF CROYDON PUBLIC
ENQUIRY OFFICE
1. Recommendation 1: We recommend that the UK Border Agency:
i) sets a clear target for the end-to-end process
ii) communicates this to customers and
iii) measures its performance against this target.
1.1 i-ii: accepted; iii accepted in principle
1.2 We accept the Inspectorate’s findings that customer
expectations about the length of
their visit to the Croydon Public Enquiry Office are not as well
managed as they could be at
present, and that there is ambiguity between the internal target
(to process 90% of premium
applications within 24 hours) and external references to a same-day
service.
1.3 The UK Border Agency will take forward a number of actions to
address these areas for
improvement, including:
• Ensuring that information on the website, and provided through
the call centre and
within Public Enquiry Offices around the UK, is regularly updated
to accurately reflect
average waiting times and better manage customer expectations of
processing times
(see recommendation 2 below).
• Developing a “stretch target” for Croydon Public Enquiry Office’s
end-to-end
processing of applications as part of our strategy to achieve
customer service
excellence.
• Reviewing processes within Croydon Public Enquiry Office to
ensure that all
opportunities to make the process as quick as possible for the
customer are
exploited.
• Clarifying in our communications that the service standard for
the UK Border
Agency’s premium route is decision of an application within 24
hours for 90% of
cases (allowing for cases that may require further investigation),
but that for the vast
majority of individuals presenting themselves to a Public Enquiry
Office in person
(i.e. not through a third party representative) this will mean
leaving with their decision
on the day of their appointment.
1.4 A national lead has been appointed to oversee the Public
Enquiry Office network
nationally, and will review service standards and performance as
part of this work.
1.5 The UK Border Agency accepts in principle the need to measure
end-to-end processing
times in Public Enquiry Offices. Recent systems changes to
facilitate the introduction of online
booking (which the inspection report indicates has been favourably
received by customers)
mean that there is no longer the facility to generate management
information about processing
times for the end-to-end premium service process. As an interim
measure, we propose to
undertake manual sampling of a proportion of the customers in
Croydon Public Enquiry Office to
get a picture of processing times. (It would be prohibitively
costly and time consuming to do this
for all customers visiting Croydon PEO given the volume of
customers seen every day). 3
2. Recommendation 2: We recommend that the UK Border Agency review
the
information on its website and in the Croydon PEO to ensure it
accurately reflects the
level of service being provided, with particular reference to
waiting times.
2.1 Accepted
2.2 In response to the inspection, we have already undertaken a
full review of the information
on the UK Border Agency website relating to the premium service
offered in Public Enquiry
Offices to ensure that this accurately reflects the service
provided and gives a better idea of
likely processing times for our customers.
2.3 We have already introduced a daily check in the Croydon PEO to
ensure that information
displayed is accurate and appropriately branded.
2.4 There are screens displaying pre-recorded information in the
Public Enquiry Office in
Croydon. These are now out of date. In the short term, we have
arranged for the screens to be
turned off. We will take forward action with the commercial
provider to update the information
on the screens, including branding and information relating to
expected processing times.

Please find below my queries

- It has been 2 years since findings and report response from PEO
Croydon Why is there no still no clarity in service standards of
remaining 10% premium applications time line ? How does one know
they are achieving 90% standard?

-Classic example is my case on the day of interview I was told due
to technical reasons my file was not located and sent away that
some one will contact me earliest Its been more then 3 weeks no
response so far.

- Report response claims customer service will be worked on such
cases and I have rang couple of times to customer service number
and a standard answer is do not contact till 6 months time frame.

-I had earlier mentioned regarding my case to UK Border Agency
http://www.whatdotheyknow.com/request/se...
I Posted my details last week and Emailed UKBA customer complaint
support regarding this matter no response till date.

As a customer I have tried all possible means to make them aware of
my situation and nothing has been done.
It is misleading system for some of us who have urgent travel plans
having a critically ill family member trusting to receive same day
service.

Do you have any follow up system in place if they have achieved
what has been quoted in report.

Yours faithfully,

Roopa

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From: Chief Inspector UKBA
Chief Inspector of the UK Border Agency

Dear Roopa,

Thank you for your email to the Independent Chief Inspector of Borders and Immigration, dated 29 March 2012.

Once an inspection has taken place and the UK Border Agency has responded to the Chief Inspector's recommendations, it is then for the Agency to progress and implement those recommendations. The Chief Inspector may, on occasion, conduct re-inspections to review progress but generally, it is for Ministers to hold the Agency to account.

If you require further information regarding how the Agency is taking forward the Chief Inspector's recommendations for the Croydon Public Enquiry Office, I would recommend that you contact the Agency directly:

UK Border Agency
Freedom of Information Act Policy Team
11th Floor, Lunar House, Short Corridor
40 Wellesley Road
Croydon, CR9 2BY

Email: [email address]
Fax: 020 8196 3172

Yours sincerely,
Patricia

Patricia Macready
Office of the Independent Chief Inspector of Borders and Immigration
5th Floor, Globe House, 89 Eccleston Square
London, SW1V 1PN

www.independent.gov.uk/icinspector

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From: Roopa

Dear Patricia

Thank you for reply

Based on your recommendation I will write to UK Border Agency FOI
Team. I have no faith if it would be responded after my complaints
have been ignored so far, I had filled complaint form, Rang the
customer service, Posted my case information to PEO team as
requested on this website and emailed customer service . No
response at all so far just feel they have all been binned\deleted!

Yours sincerely,

Roopa

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From: Roopa

Dear Chief Inspector UKBA,

The outcome of my premium application over 6 weeks so far- UKBA PEO
Croydon recommends me to withdraw application with no refund and as
my status will then be illeagal i would have go back to my country
reapply paying twice for visa application, Leave my husband he is
currently recovering from Haemarrage and my full time job. All this
hassle i have to undergo even though it was IT issue at PEO Croydon
office.

You do quote there is no responsibility from your department that
only conduct inspections and recommend Due this huge loophole i
would state that UKBA is quite comfortable in responding to your
reports that these recommendations will be implemented but they
fail to follow them as there is no one holding them accountable
they get away with it scott free with creating their own laws,
timelines playing with our lives making it a living night mare.

No where to go for justice as no one wants to take any
responsibility but only wash thier hands off...I cannot believe all
this happens in a developed country like UK and officials in
responsible position fail to take action.

Yours sincerely,

Roopa

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From: Roopa

Dear Chief Inspector UKBA,

Glad that atleast someone is bothered about this!!

http://www.thisislondon.co.uk/news/uk/ye...

Yours sincerely,

Roopa

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