Payroll Software

Michael made this Freedom of Information request to Northern Devon Healthcare NHS Trust

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The request was successful.

Dear Northern Devon Healthcare NHS Trust,

I am writing to make a Freedom of Information Request regarding the payroll software used at your organisation and its functionality. Please complete the FOI questions below for each system used at your organisation for each of the following worker types, indicating which worker type each system pays:
Substantive
Bank
Temporary

1. Name of third-party payroll software
2. Contract start date with supplier (dd/mm/yy)
3. Contract end date with supplier (dd/mm/yy)
4. Annual cost of the payroll software in 19/20?
5. Did the organisation use a framework to procure the supplier? If yes, please state the name of the framework used
6. Which staffing groups does the payroll software process e.g. Medical, Nursing & Healthcare Assistants, Allied Health Professionals, Admin & Clerical
7. What is the frequency of your payroll? E.g. Weekly, Monthly
8. What is the average monthly number of staff processed per payroll in the last 12 months?
9. Does the payroll software integrate with ESR (Electronic Staff Record)?
10. Does the payroll software have an API integration that allows data transfer between the payroll system and NEST Pensions?
11. Does the payroll software have an API integration that allows data transfer between the payroll system and NHS Pensions?
12. What other third party systems does the payroll software integrate with? E.g. rostering system, HR systems etc.
13. Does the software offer functionality to support Pension Caps?
14. Is your payroll managed
A) In-house
B) Partly outsourced
C) Fully managed/fully outsourced"
15. Please state the name of your payroll service supplier

Yours faithfully,
Michael Vine

FOI (NORTHERN DEVON HEALTHCARE NHS TRUST), Northern Devon Healthcare NHS Trust

Dear Mr Vine,

 

Thank you for your correspondence dated 20^th January.

Your request is being dealt with in accordance with the Freedom of
Information Act 2000. We will respond promptly and no later than 17^th
February, which is 20 working days from the day after we received your
request.

 

Your request for information may be delayed due to urgent operational
responses to dealing with coronavirus (COVID-19) priorities. We apologise
for any inconvenience this may cause, we do remain committed to responding
to your request and will respond as soon as we are able.

 

We appreciate this is a difficult time for everyone and ask that you
consider if your request for information is essential at this time or can
be delayed to allow staff to focus on the ongoing work dealing with the
COVID-19 outbreak.

 

Should our response to your request breach the statutory timeframe and you
remain unhappy with our response you have the right to complain to the
Information Commissioners Office and you can contact them at 
https://ico.org.uk/  ; Information Commissioner’s Office (ICO), Wycliffe
House Water Lane, Wilmslow, SK9 5AF; Tel: 0303 123 1113. 

 

Please quote the ND FOI reference number in the subject box in future
messages.

We would like to take this opportunity to thank you for your interest in
Northern Devon Healthcare NHS Trust.

 

Please keep safe.

 

Yours sincerely,

FOI - Northern Devon Healthcare NHS Trust.

 

 

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FOI (NORTHERN DEVON HEALTHCARE NHS TRUST), Northern Devon Healthcare NHS Trust

Dear Mr Vine,

 

Further to our previous email of 20^th January, we need clarification of
what you are asking for in Q13 of your request as stated below.

 

13. Does the software offer functionality to support Pension Caps?

 

We look forward to hearing from you. This request is on hold until
clarification is received.

 

We appreciate this is a difficult time for everyone and ask that you
consider if your request for information is essential at this time or can
be delayed to allow staff to focus on the ongoing work dealing with the
COVID-19 outbreak.

 

Please keep safe.

 

Yours sincerely,

FOI - Northern Devon Healthcare NHS T

 

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Dear FOI (NORTHERN DEVON HEALTHCARE NHS TRUST),

Many thanks for your clarification. I can confirm that I am looking to understand whether the system has functionality to apply pension earning caps to a worker. Please let me know if you have any further questions.

Yours sincerely,
Michael

FOI (NORTHERN DEVON HEALTHCARE NHS TRUST), Northern Devon Healthcare NHS Trust

Dear Mr Vine,

Thank you for your clarification dated 15th February on the above mentioned FOI request.

Your request is being dealt with in accordance with the Freedom of Information Act 2000. We will respond promptly and no later than 15th March, which is 20 working days from the day after we received your clarification.

Your request for information may be delayed due to urgent operational responses to dealing with coronavirus (COVID-19) priorities. We apologise for any inconvenience this may cause, we do remain committed to responding to your request and will respond as soon as we are able.

We appreciate this is a difficult time for everyone and ask that you consider if your request for information is essential at this time or can be delayed to allow staff to focus on the ongoing work dealing with the COVID-19 outbreak.

We would like to take this opportunity to thank you for your interest in Northern Devon Healthcare NHS Trust.

Please keep safe.

Yours sincerely,
FOI - Northern Devon Healthcare NHS Trust.

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FOI (NORTHERN DEVON HEALTHCARE NHS TRUST), Northern Devon Healthcare NHS Trust

1 Attachment

Dear Mr Vine,
 
Kindly find attached our Trust response to your Freedom of Information
request of 20^th January.

 

If you are happy with the response you have received, or if you think we
could improve our service, have any recommendations or comments please let
us know.       

 

Please accept our sincere apologies for the delay in getting this
information back to you and for any inconvenience caused.

 

Again thank you for your interest in Northern Devon Healthcare NHS Trust.

 

Please keep safe.

Yours sincerely,
FOI - Northern Devon Healthcare NHS Trust.

 

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