Payroll Software
Dear Hertfordshire Partnership University NHS Foundation Trust,
I am writing to make a Freedom of Information Request regarding the payroll software used at your organisation and its functionality. Please complete the FOI questions below for each system used at your organisation for each of the following worker types, indicating which worker type each system pays:
Substantive
Bank
Temporary
1. Name of third-party payroll software
2. Contract start date with supplier (dd/mm/yy)
3. Contract end date with supplier (dd/mm/yy)
4. Annual cost of the payroll software in 19/20?
5. Did the organisation use a framework to procure the supplier? If yes, please state the name of the framework used
6. Which staffing groups does the payroll software process e.g. Medical, Nursing & Healthcare Assistants, Allied Health Professionals, Admin & Clerical
7. What is the frequency of your payroll? E.g. Weekly, Monthly
8. What is the average monthly number of staff processed per payroll in the last 12 months?
9. Does the payroll software integrate with ESR (Electronic Staff Record)?
10. Does the payroll software have an API integration that allows data transfer between the payroll system and NEST Pensions?
11. Does the payroll software have an API integration that allows data transfer between the payroll system and NHS Pensions?
12. What other third party systems does the payroll software integrate with? E.g. rostering system, HR systems etc.
13. Does the software offer functionality to support Pension Caps?
14. Is your payroll managed
A) In-house
B) Partly outsourced
C) Fully managed/fully outsourced"
15. Please state the name of your payroll service supplier
Yours faithfully,
Michael Vine
Thank you for your Freedom of Information request. Please accept this
email as confirmation of receipt; we will be in touch shortly.
Please be aware that this inbox is only monitored during working hours. If
you need urgent assistance, please call SPA on 0800 6444 101 which is open
24/7 or Email : [email address] for non-urgent enquiries.
Good morning Michael,
Thank you for your request.
Due to the national pandemic, we were not processing Freedom of
Information (FOI) requests. However, we are now in a position to
re-commence the FOI process and are advising applicants that we are
working through a large backlog.
Please see our acknowledgement letter attached and let us know if you have
any questions.
Kind regards
Dean
Please note I am currently working from home.
Dean Maberly
Information Rights Assistant
Information Rights & Compliance Team
Hertfordshire Partnership University NHS Foundation Trust
99 Waverley Road | St. Albans | Hertfordshire | AL3 5TL
Office Tel: 01727 804227
: [1]www.hpft.nhs.uk
Working Hours: Monday – Friday, 8:00am – 4:00pm
Please consider the environment before printing my email
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Dear Michael
Please find the attached response to your recent freedom of information
request.
Best Wishes
Sue Smith
Sue Smith
Information Rights Officer
Information Rights & Compliance Team
Hertfordshire Partnership University NHS Foundation Trust
99 Waverley Road | St. Albans | Hertfordshire | AL3 5TL
Secure NHS Mail: [1][email address]
[2]www.hpft.nhs.uk
Working Pattern:
Monday to Friday: 08:30 – 16:30
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Dear SMITH, Sue (HERTFORDSHIRE PARTNERSHIP UNIVERSITY NHS FOUNDATION TRUST),
Many thanks for your response. Please could you confirm if you outsource your payroll to East and North Herts NHS Trust for all of substantive, bank and temporary workers? Additionally what was the annual cost of outsourcing this service in 19/20 and contract start and end dates with the supplier?
Yours sincerely,
Michael
Yes Michael all our payroll is outsourced.
Do you wish to submit an additional FOI?
Alternatively you could look at our [1]disclosure log, under Information
Management and Technology where you may find the information you require;
FOI 2758 may be of some help.
Best wishes
Sue Smith
Sue Smith
Information Rights Officer
Information Rights & Compliance Team
Hertfordshire Partnership University NHS Foundation Trust
99 Waverley Road | St. Albans | Hertfordshire | AL3 5TL
Secure NHS Mail: [2][email address]
[3]www.hpft.nhs.uk
Working Pattern:
Monday to Friday: 08:30 – 16:30
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