Payments to Littlehampton Heritage Group

Derrick Chester made this Freedom of Information request to Littlehampton Town Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Derrick Chester

Dear Littlehampton Town Council,

Please provide a list of all payments made to the Littlehampton Heritage Group in the last twelve months including (1) the purpose for each payment (2) evidence the payment request was authorised by the Heritage Group through its meetings (3) confirmation the purpose of each payment has been verified as having been achieved.

Yours faithfully,

Derrick Chester

Peter Herbert, Littlehampton Town Council

Dear Mr Chester

 

Thank you for your e-mail of 8^th July seeking information regarding
payments to Littlehampton Heritage Group. You have asked for:

 

A list of all payments made to the Littlehampton Heritage Group (LHG) in
the last twelve months including:

(1) the purpose for each payment

(2) evidence the payment request was authorised by the Heritage Group
through its meetings

(3) confirmation the purpose of each payment has been verified as having
been achieved.

 

Response:

Please see table below:

 

+------------------------------------------------------------------------+
|Date |Amount |(1) Purpose |(2) Payment |(3) Verification |
| | | |Authorisation + | |
|---------+--------+-----------------+-----------------+-----------------|
|18/9/2019|£408.98p|Purchase of a |In the months |Laptop seen by |
| | |laptop, wireless |leading up to the|Heritage Project |
| | |keyboard and |end of the HPO |Officer who also |
| | |mouse set, |post (Sept.19) |transferred LHG |
| | |Microsoft Office,|the LHG |data stored on |
| | |and anti-virus |Management |LTC server to new|
| | |software for use |Committee |device. Costs |
| | |by members of the|discussed how to |reimbursed to a |
| | |LHG. |store data |member of the LHG|
| | | |gathered by the |on the production|
| | |  |LHG after the HPO|of receipts*. |
| | | |post ended. The | |
| | | |Chairman of the | |
| | | |Group asked the | |
| | | |HPO to approach | |
| | | |HLF for | |
| | | |permission to | |
| | | |purchase a laptop| |
| | | |for this purpose.| |
| | | |This was approved| |
| | | |by HLF on | |
| | | |10/9/19. | |
|---------+--------+-----------------+-----------------+-----------------|
|26/9/2019|£63.84p |Payment of |Preparations, |LHG volunteers |
| | |expenses relating|competition, and |attended and had |
| | |to the LHG stand |volunteer manning|a manned stand |
| | |at the |discussed and |throughout the |
| | |Littlehampton |agreed at the LHG|Littlehampton |
| | |Annual Town Show |Management |Town Show on |
| | |on Saturday 14^th|Committee |14/9/19. Visited |
| | |September 2019. |meetings and AGM.|by the Assistant |
| | | |Payment within |Town Clerk who |
| | | |HLF agreed cost |was on duty that |
| | | |heading budgets. |day and present |
| | | | |throughout. Costs|
| | | | |of competition |
| | | | |prizes, |
| | | | |stationery and |
| | | | |refreshments |
| | | | |reimbursed to a |
| | | | |member of the LHG|
| | | | |on the production|
| | | | |of receipts*. |
+------------------------------------------------------------------------+

+ The LHG is funded by a grant from the Heritage Lottery Fund (HLF). The
terms of the grant set out a budget for the project, which is split into
cost headings, each of which has an agreed expenditure figure. The
Heritage Project Officer (HPO) liaised with the HLF on matters relating to
the budget and HLF monitor the costs against the budget. Any variations
must be authorised by HLF prior to the expenditure being incurred.

* Retained by Littlehampton Town Council as part of their audit records.

 

Please let me know if I can assist further.

 

Yours sincerely

 

Peter Herbert

Town Clerk

Littlehampton Town Council

 

 

 

 

 

 

From: Derrick Chester <[1][FOI #675096 email]>

Sent: 08 July 2020 12:12

To: LTC <[2][email address]>

Subject: Freedom of Information request - Payments to Littlehampton
Heritage Group

 

Dear Littlehampton Town Council,

 

Please provide a list of all payments made to the Littlehampton Heritage
Group in the last twelve months including (1) the purpose for each payment
(2) evidence the payment request was authorised by the Heritage Group
through its meetings (3) confirmation the purpose of each payment has been
verified as having been achieved.

 

Yours faithfully,

 

Derrick Chester

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

[3][FOI #675096 email]

 

Is [4][Littlehampton Town Council request email] the wrong address for Freedom of
Information requests to Littlehampton Town Council? If so, please contact
us using this form:

[5]https://www.whatdotheyknow.com/change_re...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[6]https://www.whatdotheyknow.com/help/offi...

 

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

[7]https://www.whatdotheyknow.com/help/ico-...

 

Please note that in some cases publication of requests and responses will
be delayed.

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

References

Visible links
1. mailto:[FOI #675096 email]
2. mailto:[email address]
3. mailto:[FOI #675096 email]
4. mailto:[Littlehampton Town Council request email]
5. https://www.whatdotheyknow.com/change_re...
6. https://www.whatdotheyknow.com/help/offi...
7. https://www.whatdotheyknow.com/help/ico-...