PAS, EHR & Task Management Systems

Response to this request is long overdue. By law, under all circumstances, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust should have responded by now (details). You can complain by requesting an internal review.

Dear Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust,

I am writing to make a request under the Freedom of Information Act. Please could you answer the below questions relating to the Patient Administration System (PAS), Electronic Health Record (EHR) and Task Management systems used at your organisation.

1a) Please provide the name of the Patient Administration System (PAS) used at the organisation (a PAS is used to support patient management, including tracking patients and managing admissions, ward attendances and appointments)
1b) Who is the supplier?
1c) What was the annual amount paid to the supplier in 19/20 (April 2019 – March 2020)?
1d) What is the contract start date?
1e) What is the contract end date?

2a) Please provide the name of the Electronic Health Record (EHR) system used at the organisation? (an EHR is a digital record of patient health information)
2b) Who is the supplier?
2c) What was the annual amount paid to the supplier in 19/20 (April 2019 – March 2020)?
2d) What is the contract start date?
2e) What is the contract end date?

3a) Please name the PAS and/or EHR system used at the organisation that provides functionality to support the management of tasks. E.g. patient-level, ward level or site-level clinical and operational tasks. If a separate system/supplier is used to support task management, please provide further details on this system (including contract dates and annual cost in 19/20)
3b) As part of the implementation process, was the system that provides task management installed on existing devices i.e. a software download, or did it require the installation of new technology?
3c) Please indicate which type of tasks the system captures out of the below:
Ward round/daytime tasks
Hospital-at-night tasks
Board round tasks
Tasks related to the discharge process
Other (please specify)
3d) Does the system provide static task lists, or can tasks be automatically escalated and allocated to other staff members?
3e) Please indicate the type of staffing group task management is used by, out of:
Medical & Dental
Nursing & HCAs
Scientific, Therapeutic & Technical Staff, inclusive of AHPs
Administration and Estates staff
3f) Does the system have the ability to share tasks from the hospital to social care and vice versa? i.e. local authorities can view the status of the patient and outstanding tasks, supporting a joined-up approach to care-co-ordination

Please don't hesitate to contact me if you have any questions.

Yours faithfully,
William Jenkins

PLAYFOOT, Daniel (DONCASTER AND BASSETLAW TEACHING HOSPITALS NHS FOUNDATION TRUST), Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust

1 Attachment

Dear William Jenkins,

 

I am writing to confirm receipt of your request made under the Freedom of
Information Act 2000.

 

Your request for information may be delayed due to urgent operational
responses to dealing with Public Health priorities. We apologise for any
inconvenience this may cause, we do remain committed to responding to your
request and will respond as soon as we are able. Should our response to
your request breach the statutory timeframe and you remain unhappy with
our response you have the right to complain to the Information
Commissioners Office and you can contact them at: [1]https://ico.org.uk

 

Please refer to the attached acknowledgement letter for more details.

 

Kind regards,

Daniel

[2]DBHFT FOI Team
Communications & Engagement

Doncaster & Bassetlaw Teaching Hospitals
Tel:  01302 644246
Email: [3][Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust request email]

 

 

 

 

 

 

 

On 19/10/2020, 10:12, "William Jenkins"
<[FOI #700271 email]> wrote:

 

    Dear Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust,

 

 

 

    I am writing to make a request under the Freedom of Information Act.
Please could you answer the below questions relating to the Patient
Administration System (PAS), Electronic Health Record (EHR) and Task
Management systems used at your organisation.

 

 

 

    1a) Please provide the name of the Patient Administration System (PAS)
used at the organisation (a PAS is used to support patient management,
including tracking patients and managing admissions, ward attendances and
appointments)

 

    1b) Who is the supplier?

 

    1c) What was the annual amount paid to the supplier in 19/20 (April
2019 – March 2020)?

 

    1d) What is the contract start date?

 

    1e) What is the contract end date?

 

 

 

    2a) Please provide the name of the Electronic Health Record (EHR)
system used at the organisation? (an EHR is a digital record of patient
health information)

 

    2b) Who is the supplier?

 

    2c) What was the annual amount paid to the supplier in 19/20 (April
2019 – March 2020)?

 

    2d) What is the contract start date?

 

    2e) What is the contract end date?

 

 

 

    3a) Please name the PAS and/or EHR system used at the organisation
that provides functionality to support the management of tasks. E.g.
patient-level, ward level or site-level clinical and operational tasks. If
a separate system/supplier is used to support task management, please
provide further details on this system (including contract dates and
annual cost in 19/20)

 

    3b) As part of the implementation process, was the system that
provides task management installed on existing devices i.e. a software
download, or did it require the installation of new technology?

 

    3c) Please indicate which type of tasks the system captures out of the
below:

 

    Ward round/daytime tasks

 

    Hospital-at-night tasks

 

    Board round tasks

 

    Tasks related to the discharge process

 

    Other (please specify)

 

    3d) Does the system provide static task lists, or can tasks be
automatically escalated and allocated to other staff members?

 

    3e) Please indicate the type of staffing group task management is used
by, out of:

 

    Medical & Dental

 

    Nursing & HCAs

 

    Scientific, Therapeutic & Technical Staff, inclusive of AHPs

 

    Administration and Estates staff

 

    3f) Does the system have the ability to share tasks from the hospital
to social care and vice versa? i.e. local authorities can view the status
of the patient and outstanding tasks, supporting a joined-up approach to
care-co-ordination

 

 

 

    Please don't hesitate to contact me if you have any questions.

 

 

 

    Yours faithfully,

 

    William Jenkins

 

 

 

    -------------------------------------------------------------------

 

 

 

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