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Particulars of birth-certificate

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Dear General Register Office,

This is a "request for information" under FOIA 2000 s1 (a) & (b) , for any recorded information regarding particulars of a full UK birth- certificate, they are:

1. What does section 15 ("date of registration") on the birth certificate signify?
(a) where is this data "eventually" stored?
(b) how is it used?
2. If section 15 is not complied with and not fulfilled, what are the consequences?
2. What is the relationship of the "birth certificate" with "The Crown"?
3. On the birth certificate, what is the similarities of section 1 towards section 15?
4. What kind and type of data is stored, regarding the birth certificate particulars, in relation towards "The
Crown"?
5. How is "The Crown" involved in the birth "entry"?
(a) where is this birth "entry" located?
If you do not have, or cannot provided the requested information, I request for you, in accordance with s16 of FOIA 2000 ("Duty to provide advice and assistance"), to assist me to where I may obtain the requested information so that s14 ("repeated requests") may be avoided.

Yours faithfully,

Jack Uhlation

FOI, General Register Office

If your enquiry falls within the remit of a Freedom of Information request
Her Majesty’s Passport Office will send you an acknowledgement within the
next 2 working days.

 

If your enquiry does not fall within the Freedom of Information remit this
will not be forwarded or responded to. Therefore please contact the
appropriate department listed below:

 

• For a passport enquiry or complaint, please complete an online enquiry
form

 

• If your enquiry or complaint relates to a certificate which you have
ordered from the General Registrar’s Office, please complete the
certificate service order enquiries form.

 

• If your request is for information relating to your data held by Her
Majesty’s Passport Office or an individual it falls under the terms of the
Data Protection Act 1998 and may qualify as a Subject Access Request,
please email [email address]

 

• If your enquiry relates to nationality you should forward your enquiry
to the UK Visas and Immigration enquiry team who are better placed to
respond, please email    [email address

 

 

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GRO First Point of Contact,

Dear Jack Uhlation,
 
Your enquiry has been forwarded to the General Register Office to respond
to.
 
It is not being dealt with as a ‘Freedom of Information’ request but as a
general enquiry.
 
I have reviewed your email and note you refer to the ‘particulars of a
full UK birth- certificate’
 
I can only respond with information relating to a full birth certificate
issued in England and Wales.
 
Please see the below information that will cover many of the questions you
have raised.
 
There is no copyright of the name entered on the register entry (or of any
other information in the entry). Crown copyright applies to the layout of
the entry, but not to the information recorded in it.
 
A birth certificate is not evidence of identity; additionally,
certificates printed since 1993 contain a warning to this effect. 
 
All government departments are aware of this and although a birth
certificate may be used as part of verification procedures, a certificate
will not be accepted as sole evidence of identity.
 
The original entry must remain in the register book in the local office
where the event was registered. Therefore, only certified copies can ever
be issued.
 
I'm sorry but we cannot be of any further help.
 
Regards
 
Andrew
 
Andrew Knowles
Customer Correspondence Manager
 
Her Majesty's Passport Office, General Register Office
I Smedley Hydro I Trafalgar Road I Southport I PR8 2HH
 
T:+44(0)300 123 1837 | Text Relay Prefix 18001
E: [1][email address]
[2]www.gov.uk
Any personal information you provide to us will be handled in accordance
with data protection legislation.  Further information on how we process
your personal information can be found at
[3]https://www.gov.uk/government/publicatio...
 
 
 

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References

Visible links
1. mailto:[email address]
2. file:///tmp/x-msg:/2/www.gov.uk
3. https://www.gov.uk/government/publicatio...

Dear GRO First Point of Contact,

Thank you for response. It is appreciated.

Parts of your answers do make a point towards my questions, but it is evident that my questions have not been directly answered.

Please, answer questions 1 & 2 directly. An additional question is included here, which is:

7. After the particulars of the birth-certificate have been documented in the local registry books, what happens subsequently, regarding the data stored?
a) is the data then transferred on a computer database?, or
b) is the data retired.
c) is the data somehow possessed?

Yours sincerely,

Jack

Dear General Register Office,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of General Register Office's handling of my FOI request 'Particulars of birth-certificate'.

All questions have not been answered specifically.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/p...

Yours faithfully,

Jack

FOI, General Register Office

If your enquiry falls within the remit of a Freedom of Information request
Her Majesty’s Passport Office will send you an acknowledgement within the
next 2 working days.

 

If your enquiry does not fall within the Freedom of Information remit this
will not be forwarded or responded to. Therefore please contact the
appropriate department listed below:

 

• For a passport enquiry or complaint, please complete an online enquiry
form

 

• If your enquiry or complaint relates to a certificate which you have
ordered from the General Registrar’s Office, please complete the
certificate service order enquiries form.

 

• If your request is for information relating to your data held by Her
Majesty’s Passport Office or an individual it falls under the terms of the
Data Protection Act 1998 and may qualify as a Subject Access Request,
please email [email address]

 

• If your enquiry relates to nationality you should forward your enquiry
to the UK Visas and Immigration enquiry team who are better placed to
respond, please email    [email address

 

 

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FOI, General Register Office

Dear Jack,

Thank you for your below email. As we explained in our response your questions were answered outside the Freedom of Information Act and therefore we cannot conduct an Internal Review.

However, it is not clear from your below email which questions you consider were not answered specifically. It would be helpful if you are unhappy with are response if you listed the questions you are referring to and explain how they have not been answered specifically.

Yours sincerely

Her Majesty's Passport Office

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GRO First Point of Contact,

Dear Jack Uhlation,

Further to my previous email please see the below responses.

Date of Registration is the date the event was registered.

Depending when the event was registered depends on what format the event record is stored. Post 2008 most records are digitally stored.
The event details are used to create a certified copy of an entry.
There are policies and legislation which require the event to be registered.

A registration is not “owned” in and of itself; the register is held by law (Births and Deaths Registration Act 1953) with the Superintendent Registrar of the district where the birth was registered.

The data in the entry is not “owned”. The birth registration or birth certificate does not therefore create a Government bond or asset that would be then be the property of each person registered - it is simply a record of an event.

Civil Registration records contain information as provided at the time of registration and any data processed is necessary to comply with a legal obligation placed upon the controller.

I hope the above covers the points you wanted answered.

Regards

Andrew

Andrew Knowles
Customer Correspondence Manager

Her Majesty's Passport Office, General Register Office
I Smedley Hydro I Trafalgar Road I Southport I PR8 2HH

T:+44(0)300 123 1837 | Text Relay Prefix 18001
E: [email address]
www.gov.uk
Any personal information you provide to us will be handled in accordance with data protection legislation.  Further information on how we process your personal information can be found at https://www.gov.uk/government/publicatio...

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