Parking Scheme Public Notices Policy Change

M Flammer made this Freedom of Information request to Hillingdon Borough Council

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

Waiting for an internal review by Hillingdon Borough Council of their handling of this request.

Dear Hillingdon Borough Council,

Would you kindly supply the following information under the freedom of information act

I am having a great deal of difficulty locating defined notices of proposal to make road traffic orders for parking schemes/parking management prior to April 2017 in the London Gazette.

It is clear there was a change of policy on the format of notices from that which existed up until end March 2017 and and that used from April 2017 onward

With this in mind would you kindly provide the policy of publishing parking management notices, including proposal notices from prior to March 2017.

In the absence of such policy documents, would you kindly supply the documentation regarding the change of notification and publication policy leading to the changes from April 2017 onwards

If in the meantime if there are any issues or clarification required, please revert

Yours faithfully,

M Flammer

Residents Services FOI, Hillingdon Borough Council

Dear M Flammer,
I am writing in response to your further request for information under the
Freedom of Information Act 2000, received on 17/05/2021
Under the Freedom of Information Act 2000 we have 20 working days to
respond to your requests.  Therefore, the deadline for our response is
15/06/2021.
“Your request for information may be delayed due to urgent operational
responses to dealing with Covid_19 priorities. We apologise for any
inconvenience this may cause. We do remain committed to responding to your
request and will respond as soon as we are able. Should our response to
your request breach the statutory timeframe and you remain unhappy with
our response, you have the right to complain to the Information
Commissioners Office. Their contact details are Information Commissioner's
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF”.
If we require further information or clarification from you to assist us
in responding to your request, or if we require a fee to be paid before we
can respond we will contact you shortly.
Yours sincerely
Riviane Araujo
Members Enquiries Monitoring Officer
Corporate Services and Resources
London Borough of Hillingdon
www.hillingdon.gov.uk

--------------------------------------------------------------------------

From: M Flammer <[FOI #755832 email]>
Sent: 17 May 2021 12:10
To: FOI <[Hillingdon Borough Council request email]>
Subject: Freedom of Information request - Parking Scheme Public Notices
Policy Change
 
Dear Hillingdon Borough Council,

Would you kindly supply the following information under the freedom of
information act

I am having a great deal of difficulty locating defined notices of
proposal to make road traffic orders for parking schemes/parking
management  prior to April 2017 in the London Gazette. 

It is clear there was a change of policy on the format of notices from
that which existed up until  end March 2017 and and that used from April
2017 onward

With this in mind would you kindly provide the policy of publishing
parking management notices, including proposal notices from prior to March
2017. 

In the absence of such policy documents, would you kindly supply the
documentation regarding the change of notification and publication policy
leading to the changes from April 2017 onwards

If in the meantime if there are any issues or clarification required,
please revert

Yours faithfully,

M Flammer

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #755832 email]

Is [Hillingdon Borough Council request email] the wrong address for Freedom of Information
requests to Hillingdon Borough Council? If so, please contact us using
this form:
[1]https://gbr01.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[2]https://gbr01.safelinks.protection.outlo...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[3]https://gbr01.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

FOI, Hillingdon Borough Council

FOI 8857197
Dear M Flammer, 

I am writing in response to your request for information below.   

 

There have been no changes to the Council policy in regards to the
publication of permanent traffic orders during the specified period with
exception to recent amendments in line with The Traffic Orders Procedure
(Coronavirus) (Amendment) (England) Regulations 2020.  

 

If you have any queries regarding this matter, please do not hesitate to
contact me. 

If you wish to request an internal review of our response you should
write, within 2 months, to:

Office Managing Partner, Legal Services, Civic Centre, High St, Uxbridge,
UB8 1UW (or via email to [1][Hillingdon Borough Council request email] marked for the attention
of the Office Managing Partner).

Please remember to quote the reference number above in any future
communications.

If you are not content with the outcome of the internal review, you have
the right to apply to the Information Commissioner for a decision. The
Information Commissioner can be contacted at: Information Commissioner’s
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. 

Kind regards, 
Data Protection & Freedom of Information Officer | London Borough of
Hillingdon | Legal Services 3E/04
Tel: 01895 55 6351 | FOI Email: [2][Hillingdon Borough Council request email] | SAR
Email: [3][email address
Address: London Borough of Hillingdon Civic Centre, Uxbridge, UB8 1UW

--------------------------------------------------------------------------

From: Residents Services FOI <[email address]>
Sent: 17 May 2021 15:24
To: [FOI #755832 email]
<[FOI #755832 email]>
Cc: FOI <[Hillingdon Borough Council request email]>
Subject: FOI 8857197 - From M Flammer - Due on 15th June 2021
 
Dear M Flammer,
I am writing in response to your further request for information under the
Freedom of Information Act 2000, received on 17/05/2021
Under the Freedom of Information Act 2000 we have 20 working days to
respond to your requests.  Therefore, the deadline for our response is
15/06/2021.
“Your request for information may be delayed due to urgent operational
responses to dealing with Covid_19 priorities. We apologise for any
inconvenience this may cause. We do remain committed to responding to your
request and will respond as soon as we are able. Should our response to
your request breach the statutory timeframe and you remain unhappy with
our response, you have the right to complain to the Information
Commissioners Office. Their contact details are Information Commissioner's
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF”.
If we require further information or clarification from you to assist us
in responding to your request, or if we require a fee to be paid before we
can respond we will contact you shortly.
Yours sincerely
Riviane Araujo
Members Enquiries Monitoring Officer
Corporate Services and Resources
London Borough of Hillingdon
www.hillingdon.gov.uk

--------------------------------------------------------------------------

From: M Flammer <[FOI #755832 email]>
Sent: 17 May 2021 12:10
To: FOI <[Hillingdon Borough Council request email]>
Subject: Freedom of Information request - Parking Scheme Public Notices
Policy Change
 
Dear Hillingdon Borough Council,

Would you kindly supply the following information under the freedom of
information act

I am having a great deal of difficulty locating defined notices of
proposal to make road traffic orders for parking schemes/parking
management  prior to April 2017 in the London Gazette. 

It is clear there was a change of policy on the format of notices from
that which existed up until  end March 2017 and and that used from April
2017 onward

With this in mind would you kindly provide the policy of publishing
parking management notices, including proposal notices from prior to March
2017. 

In the absence of such policy documents, would you kindly supply the
documentation regarding the change of notification and publication policy
leading to the changes from April 2017 onwards

If in the meantime if there are any issues or clarification required,
please revert

Yours faithfully,

M Flammer

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #755832 email]

Is [Hillingdon Borough Council request email] the wrong address for Freedom of Information
requests to Hillingdon Borough Council? If so, please contact us using
this form:
[4]https://gbr01.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://gbr01.safelinks.protection.outlo...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[6]https://gbr01.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

Dear FOI,
FOI 8857197

Many thanks for your reply.

Unfortunately something was missed in your response which I am sure is just an oversight to which your response adds further confusion as there are no traceable notices of proposal relating to the in the press, including the London Gazette prior to April 2017, which is not conducive with your response.

Your response appears to apply the notices of making, a different matter, not relating to notices of proposal, which is the information being sort. I know that these things can sometimes be confusing but they are a 2 stage process (stage 1 proposal notices for orders and stage 2 notices of making these orders) and I am trying to find out information on stage 1 which I cannot find in the public domain

The request also contained the following which was unfortunately overlooked as a result of that confusion

" In the absence of such policy documents, would you kindly supply the documentation regarding the change of notification and publication policy leading to the changes from April 2017 onwards"

Would you please clarify on if you have the documentation or not.

Yours sincerely,

M Flammer

Glen Egan, Hillingdon Borough Council

Dear M Flammer,
I write to acknowledge receipt of your request for an Internal Review of
the above.
I will revert in due course.
Yours sincerely

Glen Egan 

Office Managing Partner | London Borough of Hillingdon | Legal Services
3E/04  

DX 45101 UXBRIDGE |Tel: 01895 277602  | E-mail:
[1][email address]
Hillingdon Council routinely monitors the content of emails sent and
received via its network for the purposes of ensuring compliance with its
policies and procedures. The contents of this message are for the
attention and use of the intended addressee only. If you are not the
intended recipient or addressee, or the person responsible for sending the
message you may not copy, forward, disclose or otherwise use it or any
part of it in any way. To do so may be unlawful. If you receive this email
by mistake please advise the sender immediately. Where opinions are
expressed they are not necessarily those of the London Borough of
Hillingdon. Service by email is not accepted unless by prior agreement.

References

Visible links
1. mailto:[email address]

Dear Glen Egan,

Would you kindly update on the progress of the Internal Review as it is now a little overdue.

Yours sincerely,

M Flammer

Glen Egan, Hillingdon Borough Council

Dear M Flammer,
Thankyou for your email.
My records show that I emailed you on 12 July 2021 with my Internal Review
decision and that you replied on 25 July 2021 indicating that you would be
appealing my decision to the ICO.
Yours sincerely,
Glen Egan 

Glen Egan 

Office Managing Partner | London Borough of Hillingdon | Legal Services
3E/04  

DX 45101 UXBRIDGE |Tel: 01895 277602  | E-mail:
[1][email address]

show quoted sections

Please use this email address for all replies to this request:

[FOI #755832 email]

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[3]https://gbr01.safelinks.protection.outlo...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

[4]https://gbr01.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

Hillingdon Council routinely monitors the content of emails sent and
received via its network for the purposes of ensuring compliance with its
policies and procedures. The contents of this message are for the
attention and use of the intended addressee only. If you are not the
intended recipient or addressee, or the person responsible for sending the
message you may not copy, forward, disclose or otherwise use it or any
part of it in any way. To do so may be unlawful. If you receive this email
by mistake please advise the sender immediately. Where opinions are
expressed they are not necessarily those of the London Borough of
Hillingdon. Service by email is not accepted unless by prior agreement.

References

Visible links
1. mailto:[email address]
2. mailto:[email
3. https://gbr01.safelinks.protection.outlo...
4. https://gbr01.safelinks.protection.outlo...

Dear Glen Egan,

The FOI request was originally allocated FOI #755832 and then allocated FOI 8857197

I have not received the reply which you state is of the 25th July and sent around that dat. Would you kindly send a copy as it does not appear in the WDTK request history

Yours sincerely,

M Flammer

Dear Glen Egan,

I can see the confusion. There are 2 separate requests which you carried out an internal review for both in the same instance whereas the law stipulates that each request and in turn internal review should be conducted separately. Reason is that there is the potential for misunderstandings in responses.

In relation to the 8857197 this is not the information that was requested but misinterpretation of the request

The request stated

"I am having a great deal of difficulty locating defined notices of
proposal to make road traffic orders for parking schemes/parking
management prior to April 2017 in the London Gazette.

It is clear there was a change of policy on the format of notices from
that which existed up until end March 2017 and and that used from April
2017 onward

With this in mind would you kindly provide the policy of publishing
parking management notices, including proposal notices from prior to March
2017.

In the absence of such policy documents, would you kindly supply the
documentation regarding the change of notification and publication policy
leading to the changes from April 2017 onwards

If in the meantime if there are any issues or clarification required,
please revert"

The response was

"There have been no changes to the Council policy in regards to the
publication of permanent traffic orders during the specified period with
exception to recent amendments in line with The Traffic Orders Procedure
(Coronavirus) (Amendment) (England) Regulations 2020."

This is not conducive with A. the actual noticeable changes in the publications from April 2017 onwards against the notices prior to that change and B. the request for any documentation relating to that change.

So in respect of the response, it is not the information requested but a error of interpretation. The request remains unfulfilled because you have not confirmed if the documents requested exist or not and this was not addressed in your internal review.

So for the avoidance of raising this issue with the ICO and for the avoidance of further misunderstandings on this request, would you kindly confirm that no documentation relating to this obvious change in public notices in fact exists in any shape of form. It's a straight forward question

Yours sincerely,

M Flammer

Glen Egan, Hillingdon Borough Council

1 Attachment

Dear M Flammer,
Please find attached a copy of my letter sent by email on 12 July 2021.
Yours sincerely,
Glen Egan

Glen Egan 

Office Managing Partner | London Borough of Hillingdon | Legal Services
3E/04  

DX 45101 UXBRIDGE |Tel: 01895 277602  | E-mail:
[1][email address]

show quoted sections

 Hillingdon Council routinely monitors the content of emails sent and

 received via its network for the purposes of ensuring compliance with its

 policies and procedures. The contents of this message are for the

 attention and use of the intended addressee only. If you are not the

 intended recipient or addressee, or the person responsible for sending
the

 message you may not copy, forward, disclose or otherwise use it or any

 part of it in any way. To do so may be unlawful. If you receive this
email

 by mistake please advise the sender immediately. Where opinions are

 expressed they are not necessarily those of the London Borough of

 Hillingdon. Service by email is not accepted unless by prior agreement.

References

 Visible links

 1. [2]mailto:[email address]

 2. [3]mailto:[email

 3.
[4]https://gbr01.safelinks.protection.outlo...

 4.
[5]https://gbr01.safelinks.protection.outlo...

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[FOI #755832 email]

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[6]https://gbr01.safelinks.protection.outlo...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

[7]https://gbr01.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

Hillingdon Council routinely monitors the content of emails sent and
received via its network for the purposes of ensuring compliance with its
policies and procedures. The contents of this message are for the
attention and use of the intended addressee only. If you are not the
intended recipient or addressee, or the person responsible for sending the
message you may not copy, forward, disclose or otherwise use it or any
part of it in any way. To do so may be unlawful. If you receive this email
by mistake please advise the sender immediately. Where opinions are
expressed they are not necessarily those of the London Borough of
Hillingdon. Service by email is not accepted unless by prior agreement.

References

Visible links
1. mailto:[email address]
2. mailto:[email
3. mailto:[email
4. https://gbr01.safelinks.protection.outlo...
5. https://gbr01.safelinks.protection.outlo...
6. https://gbr01.safelinks.protection.outlo...
7. https://gbr01.safelinks.protection.outlo...

Dear Glen Egan,

The response and internal review has not addressed the request in respect of the information held exist or not which relates to information created 3 years prior to the 2020 legislation you have quoted.

Therefore I have no choice but to raise the issue with the ICO

Yours sincerely,

M Flammer

M Flammer left an annotation ()

Very strange that this council is not confirming or denying the existence of documents on a simple request