Oxford Living Wage

Oxford City Living Wage Campaign made this Freedom of Information request to Oxford Brookes University

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Oxford City Living Wage Campaign

Dear Oxford Brookes University,

Please answer the following questions with regard to the financial year 2018-19, and with the projected values for the financial year 2019-20:

1) The lowest hourly wage paid by your University to employees who worked at least two hours a day for eight consecutive weeks.

2) Details of all the wage bands below the Oxford Living Wage (£10.02/hr), the number of staff paid at each band level, and their job titles.

3) The number of employees paid below the Oxford Living Wage who are women.

4) The total number of non-academic/non-administrative staff employed by the University broken down in the following categories:
Number employed directly by the University
Number employed through agencies and/or contractors

5) If applicable
the names of any agencies and contractors utilized by the University
the numbers of staff employed through each, and their job titles
how long are the contracts, and when will they next be renewed

Yours faithfully,

Oxford City Living Wage Campaign

Vanna Leathart, Oxford Brookes University

Dear Oxford City Living Wage Campaign,
Thank you for submitting your request relating to the living wage. 
Unforatnately we are unable to accept this request without a name. 
Section 8(1)(b) of the Freedom of Information Act 2000 says that a request
is not valid unless it "states the name of the applicant".  If you supply
us with a name, we will be able to process this request.
Kind Regards
Vanna Leathart
--
Vanna Leathart
University Records Manager
IT Services
Oxford Brookes University
Tel: +44 (0)1865 484046
Please note my normal working days are Tuesday, Wednesday and Thursday.

Oxford City Living Wage Campaign

Dear Vanna Leathart,

Thanks for your reply - my name is Martyn Rush.

Yours sincerely,

Oxford City Living Wage Campaign

Vanna Leathart, Oxford Brookes University

Thank you Martyn.  
We can now accept this request and will process it.  However, I need to
ask you a some more questions.  This is to ensure that we understand fully
what it is that that you need and that the information we provide to you
is as accurate and relevant as possible.
Question 1 -  asks for information about employees who "worked at least
two hours a day for eight consecutive weeks". We do not have detailed
enough data on working patterns to calculate this. I would suggest that we
provide data on all salaried staff but not hourly paid staff. Hourly paid
staff on the lowest rates would be casuals who are unlikely to work every
day for 8 weeks. 
Technically this definition would discount part-time employees (e.g. I
don't work on Fridays so I don't work 2 hours every day) but I assume that
is not the intention?
Questions 2-3.  Do these questions refer to the same set of people as in
question 1 or all staff?
Once we have received your clarification, we will continue to process your
request and I will confirm the date by which we will respond to you.
Kind Regards
Vanna

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Oxford City Living Wage Campaign

Dear Vanna Leathart,

Thank you very much for your response and the clarification.

As regards 1) please provide for salaried and hourly staff. It is a typo and should be two hours per week for eight consecutive weeks - this is the guidance provided by the Living Wage Foundation (see p7, https://www.livingwage.org.uk/sites/defa...)

2) and 3) please consider all staff.

Thanks very much!

Yours sincerely,

Martyn
Oxford City Living Wage Campaign

Vanna Leathart, Oxford Brookes University

Dear Martyn,
Thank you for your clarification.  We will proceed along these lines.
Kind Regards
Vanna

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Vanna Leathart, Oxford Brookes University

1 Attachment

Dear Mr Rush,

Freedom of Information Act Request - our reference 2019-117.

Further to your email of 2 June 2019 asking for information from Oxford
Brookes University about the living wage, I am able to provide the
following information in response to your request.

You asked:

Please answer the following questions with regard to the financial year
2018-19, and with the projected values for the financial year 2019-20:

1) The lowest hourly wage paid by your University to employees who
worked at least two hours a day for eight consecutive weeks. (You
subsequently clarified this, explaining it should read "two hours per
week for eight consecutive weeks)

Answer:

 In 2018/19 the lowest hourly rate paid was £8.21. We are expecting this
to rise to £8.67 with effect from 1 August 2019 but this is subject to
the national JNCHES pay negotiations, which are not yet complete.  

2) Details of all the wage bands below the Oxford Living Wage
(£10.02/hr), the number of staff paid at each band level, and their job
titles.

Answer:

Please find attached a table showing our response to this question for
2018/19. Please note that these figures show people paid below the
Oxford Living Wage of £9.69, which was in force from 1 April 2018 to 31
March 2019. The current rate came into force on 1 April 2019 so did not
apply to people paid before that date. To help contextualise the numbers
of people paid at these rates we have also provided figures showing the
number of people paid at these rates who were current OBU students
taking on casual work in addition to their studies. We have also
included an additional column showing the full-time equivalent number of
people employed. This is because the majority of people paid at these
rates undertake a very small number of hours and this work does not
represent their primary source of income. We do not have projected
figures for 2019/20.

3) The number of employees paid below the Oxford Living Wage who are
women.

Answer:

947 for 2018/19. Projected figures for 2019/20 not available.  

4) The total number of non-academic/non-administrativee staff employed
by the University broken down in the following categories:
Number employed directly by the University

Answer:

The total number of contracted employees at 01 April 2019 was 1975
academics and 2701 non-academics. This includes hourly paid staff with
ongoing contracts who were not active. Projected figures for 2019/20 not
available.  
Number employed through agencies and/or contractors  

Answer:

We do not have this information centrally.

5) If applicable 
the names of any agencies and contractors utilized by the University
the numbers of staff employed through each, and their job titles
how long are the contracts, and when will they next be renewed  

Answer:

The agencies we use can be found on our website
here: [1]https://www.brookes.ac.uk/human-resource...

From our preliminary assessment, we estimate that searching for the
information you have requested will exceed the appropriate time and
costs limit under section 12 of the Freedom of Information Act 2000. 
This is currently £450 (equivalent to 18 hours staff effort).
 [explanation of why it's not feasible. We do not hold a central record
of all the contracted and agency staff.  These contracts are devolved to
individual departments throughout the university. To locate, retrieve
and extract the data from each department separately, will, we believe,
considerably exceed the appropriate limit set out in the Act. 

If this information does not address your requirements under the Freedom
of Information Act or you wish to complain about any aspect of the
handling of this request, then you should contact the undersigned in the
first instance. Should you remain dissatisfied, then you may apply for an
internal review by contacting the Director of Marketing and Communications
at Oxford Brookes University, Headington Campus, Gipsy Lane, Oxford OX3
OBP (email: [2][email address] ).  Your request for internal
review should be submitted to us within 40 working days of receipt by you
of this response. 

During the independent review the handling of your information request
will be reassessed by staff who were not involved in providing you with
this response. If you remain dissatisfied with the handling of your
request or complaint, you have a right to appeal to the Information
Commissioner at The Information Commissioner's Office, Wycliffe House,
Water Lane, Wilmslow, Cheshire SK9 5AF. Further contact information and
details of the role and powers of the Information Commissioner can be
found on the Commissioner's website: [3]http://www.ico.org.uk/ 

Please note that the Information Commissioner is unlikely to investigate
your case until the University’s internal review process has been
completed.

Yours sincerely

Vanna Leathart

--
Vanna Leathart
University Records Manager
IT Services
Oxford Brookes University
Tel: +44 (0)1865 484046
Please note my normal working days are Tuesday, Wednesday and Thursday.

References

Visible links
1. https://www.brookes.ac.uk/human-resource...
2. mailto:[email address]
3. http://www.ico.gov.uk/

Oxford City Living Wage Campaign

Dear Vanna Leathart,

Thanks very much for the information and your work on this.

Yours sincerely,

Oxford City Living Wage Campaign