Dear Joe Bouchard  

Oxford City Council – Reference: 11384

Thank you for your email below.  Your request was received on 15 August
2022 and you will be sent a response within 20 working days (of receipt)
in accordance with the Freedom of Information Act 2000/ Environmental
Information Regulations 2004 (EIR), subject to the information not being
exempt or containing reference to a third party.

Due to an unprecedented volume of Freedom of Information Requests
currently, it is likely that some requests may go beyond the 20 working
days. We are working as hard as possible to respond in a timely manner,
but we feel it is better to keep requestors informed in advance.

Yours sincerely

Freedom of Information Team | Law and Governance | SAC 3.8 | Oxford City
Council | St Aldates Chambers | 109-113 St. Aldate's | Oxford | OX1 1DS 

Website: www.oxford.gov.uk | Follow us on Twitter:
www.twitter.com/OxfordCity | Like us on Facebook:
www.facebook.com/OxfordCityCouncil

show quoted sections

Dear Joe Bouchard,

Re: Freedom of Information Request, Oxford City Council – Reference: 11384

Further to the acknowledgement below, I can respond to your Freedom of
Information Act 2000 request received on 15 August 2022 as follows:

Your Request:

1. Please provide details of all work awarded by Oxford Direct Services to
1st Choice Scaffolding Oxford Ltd in the past 5 years. For each job please
provide: PO Number, Date PO Raised, Job Number, PO Value and Scope of Work
Undertaken. Please present the information in an Excel spreadsheet format
with all columns clearly labelled.

2. What is the total sum of money that has been paid by Oxford Direct
Services to 1st Choice Scaffolding in the past 5 years?

Our Response:

1.      Please provide details of all work awarded by Oxford Direct
Services to 1st Choice Scaffolding Oxford Ltd in the past 5 years. For
each job please provide: PO Number, Date PO Raised, Job Number, PO Value
and Scope of Work Undertaken. Please present the information in an Excel
spreadsheet format with all columns clearly labelled.

We are unable to provide a list of all jobs with PO Number, Date PO
Raised, Job Number, PO Value as this is commercially sensitive
information, exempt under s24 of the FOIA 2000. This would cause harm to
the contractor as it would allow identification of their costs which would
allow competitors to know their units costs. This could also lead to
identification of properties having work undertaken.

To break down the scope of work for all the works since 2018 (we can only
go back to when ODS started) would take over the 18 hours limit specified
in s12 of the Act to complete a FOI as each job would need to be opened,
detailed scope identified and then copied into the excel spreadsheet. This
would take at least 5 minutes per job and there are 922 work orders
listed. There may be more than one job per work order, so circa 1,000
records to review. Therefore the time would be approximately 80 hours to
undertake this analysis.

We have therefore provided monthly data showing the cost of works invoiced
in the month as well as number of work orders. Please note: work orders
can vary in what is included depending on what the work is for, how long
scaffolding is required etc. Please see attached.

2. What is the total sum of money that has been paid by Oxford Direct
Services to 1st Choice Scaffolding in the past 5 years?

The total sum of money paid since 2018 is £704,654.11

If you disagree with any part of the response to your request, you are
entitled to ask the Council for an internal review of the decision(s)
made.  You may do this by writing to the Monitoring Officer, by either
email – [1][email address] – or by post to Monitoring Officer, Oxford
City Council, St Aldate’s Chambers, St Aldate’s, Oxford, OX1 1DS.  After
the result of the internal review, if you remain dissatisfied, you may ask
the Information Commissioner to intervene on your behalf.  You may do this
by writing to the Information Commissioner's Office, Wycliffe Lane,
Wilmslow, Cheshire, SK9 5AF.

Yours sincerely,

Freedom of Information Officer

| Freedom of Information Team | Law & Governance | Oxford City Council |
St Aldates Chambers | St Aldates | Oxford | OX1 1DS |

For any Data Protection queries please send the email directly to the
[2][email address] mailbox

[3]stands-with-ukraine-flag-shape

From: Freedom Of Information
Sent: 08 September 2022 11:42
To: '[FOI #886659 email]'
Subject: RE: Freedom of Information request - Oxford Direct Services -
Work Awarded to 1ST CHOICE SCAFFOLDING OXFORD LTD Ref11384

Dear Joe Bouchard  

Oxford City Council – Reference: 11384

Thank you for your email below.  Your request was received on 15 August
2022 and you will be sent a response within 20 working days (of receipt)
in accordance with the Freedom of Information Act 2000/ Environmental
Information Regulations 2004 (EIR), subject to the information not being
exempt or containing reference to a third party.

Due to an unprecedented volume of Freedom of Information Requests
currently, it is likely that some requests may go beyond the 20 working
days. We are working as hard as possible to respond in a timely manner,
but we feel it is better to keep requestors informed in advance.

Yours sincerely

Freedom of Information Team | Law and Governance | SAC 3.8 | Oxford City
Council | St Aldates Chambers | 109-113 St. Aldate's | Oxford | OX1 1DS 

Website: [4]www.oxford.gov.uk | Follow us on Twitter:
[5]www.twitter.com/OxfordCity | Like us on Facebook:
[6]www.facebook.com/OxfordCityCouncil

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
4. http://www.oxford.gov.uk/
5. http://www.twitter.com/OxfordCity
6. http://www.facebook.com/OxfordCityCouncil

Dear Joe Bouchard

Oxford City Council Freedom of Information – Reference: 11384

Please accept our apologies for the delay in responding to your Internal Review request. Our response is attached.

Yours sincerely

Freedom of Information Team | Law and Governance | Oxford City Council | Town Hall | St Aldate’s | Oxford | OX1 1BX 
Website: www.oxford.gov.uk | Follow us on Twitter: www.twitter.com/OxfordCity | Like us on Facebook: www.facebook.com/OxfordCityCouncil

show quoted sections

Dear Joe Bouchard

Oxford City Council Freedom of Information reference 11384

Thank you for your follow up question. The explanation for any job entries with a value of zero or £1 are that these are for jobs which have either been:
1. cancelled
2. entered in error and need to be removed from the system
3. given a provisional £1 value until full costs are confirmed (which could take several months until final job requirements are confirmed).

We have a backlog of entries for cancelled jobs or errors appearing on the system which we are currently in the process of clearing.

If you disagree with any part of the response to your request, you are entitled to ask the Council for an internal review of the decision(s) made.  You may do this by writing to the Monitoring Officer, by either email – [email address] – or by post to Monitoring Officer, Oxford City Council, Town Hall, St Aldates, Oxford, OX1 1BX.  After the result of the internal review, if you remain dissatisfied, you may ask the Information Commissioner to intervene on your behalf.  You may do this by writing to the Information Commissioner's Office, Wycliffe Lane, Wilmslow, Cheshire, SK9 5AF.

Yours sincerely

Freedom of Information Team | Law and Governance | Oxford City Council | Town Hall | St Aldate’s | Oxford | OX1 1BX 
Website: www.oxford.gov.uk | Follow us on Twitter: www.twitter.com/OxfordCity | Like us on Facebook: www.facebook.com/OxfordCityCouncil

Dear Oxford City Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Oxford City Council's handling of my FOI request 'Oxford Direct Services - Work Awarded to 1ST CHOICE SCAFFOLDING OXFORD LTD'.

Order Number 11902791 in the supplied spreadsheet has a value of 0 (zero). Is this correct? If not, please update.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/o...

Yours faithfully,

Joe Bouchard

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #886659 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the latest advice from the ICO:
https://www.whatdotheyknow.com/help/ico-...
https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will be delayed.

If you find this service useful as an FOI officer, please ask your web manager to link to us from your organisation's FOI page.

show quoted sections

Dear Joe Bouchard

Oxford City Council Freedom of Information – Reference: 11384

Further to our previous responses to you on this matter, please find attached the outstanding information for your original request and a response to your email below.

Yours sincerely

Information Governance Officer

Freedom of Information Team | Law and Governance | Oxford City Council | Town Hall | St Aldate’s | Oxford | OX1 1BX 
Website: www.oxford.gov.uk | Follow us on Twitter: www.twitter.com/OxfordCity | Like us on Facebook: www.facebook.com/OxfordCityCouncil

show quoted sections