Oxford Direct Services - Trident Construction Ltd

Waiting for an internal review by Oxford City Council of their handling of this request.

Cathy Monachello

Dear Oxford City Council,

1. Please detail all contracts and sums of money Oxford Direct Services have awarded to Trident Construction Ltd during the past five years .

2. For each contract awarded to Trident Construction Ltd how many other companies submitted tenders for the contract? Please provide the names of the companies that submitted the unsuccessful bids.

3. Please give specific details (dates, jobs and scope of work) undertaken by Trident Construction Ltd during the past 18 months.

4. For each job undertaken by Trident Construction Ltd, please list the trades of personnel or trades-persons they supplied i.e., electricians, carpenters, bricklayers etc.

Yours faithfully,

Cathy Monachello

freedomofinformation, Oxford City Council

Dear Ms Monachello,

Oxford City Council – Reference: 10082

Thank you for your email below. Your request was received on 28th April 2021 and you will be sent a response within 20 working days (of receipt) in accordance with the Freedom of Information Act 2000/ Environmental Information Regulations 2004 (EIR), subject to the information not being exempt or containing reference to a third party.

The Information Commissioner’s Office (ICO) recognises the unprecedented challenges all are facing during the coronavirus (COVID-19) pandemic.

In particular they understand that resources, whether they are finances or people, may be diverted away from usual compliance or information rights work. Whilst the ICO can’t extend statutory timescales, they will not be penalising public authorities for prioritising other areas or adapting their usual approach during this extraordinary period.

Therefore while the Council will make every effort to comply with the Statutory Requirements you may experience understandable delays when making information rights requests during the pandemic.

Yours sincerely

Kathryn Winfield
Information Governance Requests Officer

Kathryn Winfield | Information Governance Requests Officer | Oxford City Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS | Email: [email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays

Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance. Get tested if you have symptoms.

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freedomofinformation, Oxford City Council

Dear Ms Monachello,
 
Oxford City Council – Reference: 10082
 
Unfortunately the response to your request has been delayed. I shall
endeavour to respond to your request as soon as I receive the information
from the department.
 
Apologies for any inconvenience.
 
Kind regards
 
Kathryn Winfield
Information Governance Requests Officer
 
Kathryn Winfield | Information Governance Requests Officer | Oxford City
Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS |
Email: [email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays
 
Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance.
Get tested if you have symptoms.
 
 
 

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Cathy Monachello

Dear freedomofinformation,

What is the reason that the response to my request has been delayed?

(You know it is a criminal offense to hide or change the evidence).

Yours sincerely,

Cathy Monachello

Cathy Monachello

Dear Oxford City Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Oxford City Council's handling of my FOI request 'Oxford Direct Services - Trident Construction Ltd'.

Oxford City Council has provided no reason as to why this FOI request has been delayed.

Oxford City Council have a legal obligation to to reply to the request in the allotted time.

It is also a criminal offense to destroy any evidence related to the FOI request.

In addition to my initial FOI request I would like to know the dates that Oxford Direct Services entered into negotiation with Trident Property Services for work to be carried out on behalf of Oxford Direct Services and the date the contract was signed.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/o...

Yours faithfully,

Cathy Monachello

freedomofinformation, Oxford City Council

Dear Ms Monachello,
 
Oxford City Council – Reference: 10082
 
Further to your email below, at this stage we are not treating this as an
internal review, as we have now received a response from the department to
answer your request Ref:10082 which was delayed. Therefore,I can now
respond to your Freedom of Information Act 2000 request received on  28th
April 2021 as follows:
 
1. Please detail all contracts and sums of money Oxford Direct Services
have awarded to Trident Construction Ltd during the past five years .
Trident Construction Ltd were appointed as a supplier in 20/21, so there
are no previous contracts and were allocated one contract for painting
work not done in house in the Quarry area of Headington in 20/21 at a
total cost of £21,155.
 
2. For each contract awarded to Trident Construction Ltd  how many other
companies submitted tenders for the contract? Please provide the names of
the companies that submitted the unsuccessful bids.
Up to four sub-contractors have been invited to submit a price for each
job. Quotes are sought and work is awarded to the sub-contractor in
accordance with the ODS Procurement Policy. The names of unsuccessful
sub-contractors for the work awarded to the sub-contractors above is not
being provided in this response.
 
- unsuccessful suppliers: Section 43(2) of the Freedom of Information Act
exempts information whose disclosure would, or would be likely to,
prejudice the commercial interests of any legal person (an individual, a
company, the public authority itself or any other legal entity). Please
see exemption below.
 
3. Please give specific details (dates, jobs and scope of work) undertaken
by Trident Construction Ltd during the past 18 months.
Trident Construction Ltd were appointed in 2020 as a supplier and were
awarded a contract to carry out a range of external decoration of a number
of properties in the Quarry area. The work was carried out between
September 20 and March 21. The actual dates the work was done was managed
by the sub-contractor.
 
4. For each job undertaken by Trident Construction Ltd, please list the
trades of personnel  or trades-persons they supplied i.e.,  electricians,
carpenters, bricklayers etc.
Trident Construction Ltd carried out decoration work for the contract they
were awarded in the Quarry area. This work was carried out by painters. 
 
Section 43 – Commercially sensitive information.
 

 1. Information is exempt information if its disclosure under this Act
would, or would be likely to, prejudice the commercial interests of
any person (including the public authority holding it).

 
Therefore, we have determined that the release of the information
submitted by the unsuccessful bidders  would likely prejudice the
commercial interests of both the Council and the companies involved.
 
This information is therefore exempt from disclosure by virtue of section
43(2) of the Freedom of Information Act 2000, Commercial Interests.
 
Section 43 is a qualified exemption and the Council are obliged to apply
the public interest test.
 
Public Interest Test
 
Factors favouring disclosure:
Where public resources are being used, there is public interest in
accountability and justification. One of the underlying principles of the
Act is the need to be open and transparent and it can be argued that
disclosure of how other organisations would propose engaging with the
Council to deliver a service could support this.
 
Factors favouring non-disclosure:
The information within tenders is commercially sensitive and would be
useful to rivals within a competitive environment. Disclosure would harm
the commercial interests of the Council and its suppliers, as well as
undermining the professional relationship between suppliers and the
Council.
 
Likelihood of harm:
Disclosure  identifying whether a company is a bidder for tender would be
likely to damage the commercial reputation and therefore the commercial
interests of the Council. Other suppliers in similar procurement
activities, which the Council carries out regularly, would also be less
willing to engage with the Council, leading to less choice and higher
costs to the Council.
 
Balance test:
The disclosure of information under the FOIA, and therefore into the
public domain, would be likely to damage its relationships with the
company concerned, other companies who have bid for tenders  in the past,
companies currently holding contracts  for services, and any companies who
may consider bidding for tenders in the future leading to the Council
being unable to access the best services at the best cost. If the Council
were to be placed at a disadvantage when tendering in the future and had
more limited options to choose from this would be likely to prejudice its
commercial interests.
 
Oxford City Council – Reference: 10151
 
The new question below shall be dealt as a new request Ref:10151 received
on 1^st June 2021 and you will be sent a response within 20 working days
(of receipt) in accordance with the Freedom of Information Act 2000/
Environmental Information Regulations 2004 (EIR), subject to the
information not being exempt or containing reference to a third party.
 
In addition to my initial FOI request I would like to know the dates that
Oxford Direct Services entered into negotiation with Trident Property
Services for work to be carried out on behalf of Oxford Direct Services
and the date the contract was signed.
 
 
If you disagree with any part of the response to your request, you are
entitled to ask the Council for an internal review of the decision(s)
made.  You may do this by writing to the Monitoring Officer, by either
email – [email address] – or by post to Monitoring Officer, Oxford
City Council, St Aldate’s Chambers, St Aldate’s, Oxford, OX1 1DS.  After
the result of the internal review, if you remain dissatisfied, you may ask
the Information Commissioner to intervene on your behalf.  You may do this
by writing to the Information Commissioner's Office, Wycliffe Lane,
Wilmslow, Cheshire, SK9 5AF.
 
Yours sincerely
 
Kathryn Winfield
Information Governance Requests Officer
 
Kathryn Winfield | Information Governance Requests Officer | Oxford City
Council | Law and Governance | St. Aldate's Chambers | Oxford | OX1 1DS |
Email: [email address] | T: 01865 252007
My working days are Mondays, Tuesdays and Wednesdays
 
Stop the virus from spreading. Keep Oxford safe.
Follow the guidance: Clean hands. Wear a face mask. Keep your distance.
Get tested if you have symptoms.
 
 
 
 

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Cathy Monachello

Dear Oxford City Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Oxford City Council's handling of my FOI request 'Oxford Direct Services - Trident Construction Ltd'.

I wrote: 3. Please give specific details (dates, jobs and scope of work) undertaken
by Trident Construction Ltd during the past 18 months.

And you responded: Trident Construction Ltd were appointed in 2020 as a supplier and were
awarded a contract to carry out a range of external decoration of a number
of properties in the Quarry area. The work was carried out between
September 20 and March 21. The actual dates the work was done was managed
by the sub-contractor.

Please provide clarification of the following points:

(a) I would like to know the dates that Oxford Direct Services entered into negotiation with Trident Property Services for work to be carried out on behalf of Oxford Direct Services and the date the contract was signed.

(b) Between the dates of September 2020 and March 2021 did Oxford Direct Services have any of their own painters on furlough?

(c) If the answer to (b) was yes, why were third party painting contractors able to work while Oxford Direct Services own painters were on furlough?

I wrote: 2. For each contract awarded to Trident Construction Ltd how many other companies submitted tenders for the contract? Please provide the names of the companies that submitted the unsuccessful bids.

You responded: Up to four sub-contractors have been invited to submit a price for each job. Quotes are sought and work is awarded to the sub-contractor in accordance with the ODS Procurement Policy. The names of unsuccessful sub-contractors for the work awarded to the sub-contractors above is not
being provided in this response.

Since you are refusing to provide the names of other contractors that allegedly submitted bids for work, is there any way that members of the public are able to scrutinise the tendering procedure? Is it possible to request that the Council's auditors check the tendering process? What other mechanisms are in place to prevent contacts being awarded for personal gain?

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/o...

Yours faithfully,

Cathy Monachello

Abdul Hai left an annotation ()

You can inspect their accounts next year. https://www.oxford.gov.uk/info/20047/fin...