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Overseas trips

Jenna Corderoy made this Freedom of Information request to Middlesbrough Council as part of a batch sent to 50 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

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Dear Middlesbrough Council,

This is a request for information under the Freedom of Information Act and relates to overseas trips.

From June 2016 to the day this request is processed, I would like to know the number of overseas trips councillors, members of the management team (including the chief executive), and council officers have taken in the course of conducting council business. For each overseas trip, please provide the following information:

- The date and duration of the overseas trip, as well as the country/city that was visited

- The full name, title and position of the councillor/member of management team/council officer who went on the overseas trip

- The reason or reasons why the councillor/member of management team/council officer went on the overseas trip

- The cost of the overseas trip (please provide a breakdown of travel costs, accommodation costs and expenses etc.)

- Please state whether the council met the costs of the overseas trip, or whether an individual, group, company, consortium, charity or another organisation met the costs.

- Please provide the full name of the individual, group, company, charity or organisation that met the costs. If it is a group or consortium, please state who or what composes the group or consortium.

I would like to receive the information electronically. If you feel that a substantive response to this request is not possible within a reasonable time frame, or the request is too broad or too vague, I would be grateful if you could contact me and provide assistance as to how I could refine the request. Many thanks.

Yours faithfully,

Jenna Corderoy

foi, Middlesbrough Council

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Dear Ms Corderoy

 

REF NO: 013181

 

Thank you for your recent enquiry, received on 29/07/2018, in relation to
overseas trips.  I can confirm that your enquiry is receiving attention
and a response will be provided within 20 working days following receipt
of your enquiry as allowed under the Freedom of Information Act
legislation.

 

In some circumstances a fee may be payable and if that is the case, I will
let you know the likely charges before proceeding.

 

Please do not hesitate to contact me direct on (01642) 729696/729698 or
email [Middlesbrough Council request email] should you require any further advice or
assistance with this or any other matter.

 

Yours sincerely

 

 

Public Information Officer

 

Finance Governance & Support

Performance & Partnerships

Middlesbrough Council

 

 

 

 

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foi, Middlesbrough Council

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Dear Ms Corderoy

 

REF NO:013181

 

I am writing to confirm that Middlesbrough Council has now completed its
search for the information you requested on 29^th July 2018, in relation
to overseas trips.  Please accept my sincere apologies for the delay in
responding to your request.  Your request has been considered in
accordance with the requirements of the Freedom of Information Act. 

 

In your request you asked for the following information:

 

From June 2016 to the day this request is processed, I would like to know
the number of overseas trips councillors, members of the management team
(including the chief executive), and council officers have taken in the
course of conducting council business. For each overseas trip, please
provide the following information:

 

- The date and duration of the overseas trip, as well as the country/city
that was visited

 

- The full name, title and position of the councillor/member of management
team/council officer who went on the overseas trip

 

- The reason or reasons why the councillor/member of management
team/council officer went on the overseas trip

 

- The cost of the overseas trip (please provide a breakdown of travel
costs, accommodation costs and expenses etc.)

 

- Please state whether the council met the costs of the overseas trip, or
whether an individual, group, company, consortium, charity or another
organisation met the costs.

 

- Please provide the full name of the individual, group, company, charity
or organisation that met the costs. If it is a group or consortium, please
state who or what composes the group or consortium.

 

Response: Please refer to the attached information.  Unfortunately only
limited information is held centrally regarding overseas travel and we
have provided you with all of the information held in this regard on the
financial management system.  It would require each individual service
area to carry out an extensive manual trawl of paper and electronic
records to locate, retrieve and compile any additional information held
pertaining to your request for the period stated.

 

Section 12 of the Freedom of Information Act allows public authorities to
refuse to answer requests for information if the cost of complying would
exceed the "appropriate limit" prescribed in the Regulations. The
appropriate limit as set out in the Act is £450 (an hourly rate of £25 per
person per hour for a maximum of 18 hours in total).

 

To fully comply with your request we have determined that the appropriate
fees limit of £450 would be exceeded as per section 12 of the Freedom of
Information Act, and the Council is therefore exempted from providing the
information that you have requested.

 

Please note the names of more junior Council officers have been removed as
this information is exempt from disclosure under the following absolute
exemption:

Section 40(2): Personal information about third parties. This exemption
applies because you have made a request for information which comprises or
contains personal information about a third party. The Council has
determined that the information relating to the third party should not be
disclosed because disclosure would contravene one or more of the data
protection principles under the Data Protection Act 1998, including the
first principle that requires that information should be processed
lawfully and fairly.

If you have any queries about this response, please do not hesitate to
contact me direct on (01642) 729696/729698 or email
[Middlesbrough Council request email].  Please remember to quote the reference number
shown above in any future communications.

If you are unhappy with the way your request has been handled you may ask
for an internal review within 40 days of receipt of the response. You
should write to:-

Ann-Marie Johnstone,

Governance and Information Manager,
P.O. Box 500
2^nd Floor

Civic Centre

Middlesbrough

TS1 9FT

 

If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for an
independent review.  The Information Commissioner can be contacted at: -

Information Commissioner’s Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

Yours sincerely

Janette Anderson

Freedom of Information Officer

Strategy, Information and Governance
P.O. Box 500
2^nd Floor

Civic Centre

Middlesbrough

TS1 9FT

Tel.  01642 729696

Email:   [Middlesbrough Council request email]
 

 

All intellectual property rights are reserved.  Trademarks, brand names,
company names, and logos are the property of Middlesbrough Council, or of
their respective owners.  Reproduction, alterations, modification,
distribution, or re-publication in any format, without prior written
permission from the property owner is forbidden.

 

The Council's copyright and other intellectual property rights are
protected by UK laws and by international treaties.

 

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We don't know whether the most recent response to this request contains information or not – if you are Jenna Corderoy please sign in and let everyone know.