Outdoor Footfall Monitoring and Reporting Services

Dear Craig

Re: Request for information under the Freedom of Information Act 2000

Thank you for your request for information. I have checked our records and we have no previous request. This is the first time we have received this email from yourself.

I can confirm your request has now been passed to the relevant department who will endeavour to search for any information held and provide you with a response as soon as is possible. This will be within 20 working days and in any case by the 18th December 2023

Yours sincerely,
Sophie

Sophie Ormshaw

Information Governance Officer
Information Governance Team
Corporate Resources
City of Doncaster Council
Civic Office (Floor 2)
Waterdale
Doncaster
DN1 3BU

Phone: 01302 735326
E-mail: [email address]
Web: http://www.doncaster.gov.uk/

Please treat the content of this e-mail as confidential. If you have received this e-mail and it is not addressed to you please accept my apologies and inform me as soon as possible.

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Dear Craig,

Thank you for your Freedom of Information request dated 20 November 2023 for information about Outdoor Footfall Monitoring and Reporting Services contract. Please find below City of Doncaster Council’s responses to the questions you have raised.

1. What are the contractual performance KPI's for this contract?
Response: Weekly footfall report:
• Year on Year, Week on Week and Year to Date % change
• Headline report numbers
• Footfall By Hour
• Footfall By Day of Week
• Footfall By Location
• Long Term Yearly Trend

Monthly footfall report:
• Year on Year, Month on Month and Year to Date % change
• Headline report numbers
• Footfall By Hour
• Footfall By Day of Week
• Footfall By Location
• Long Term Yearly Trend

2. Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
Response: Unsuccessful providers
• MRI (Springboard Research),
• APX International Ltd
• Visitor Insights Ltd.

3. Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
Response: Spend to date: £3,000

4. Start date & duration of framework/contract?
Response: 21/08/2023, 4 years

5. Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
Response: See attached specification

6. Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
Response: Yes 4 x 1 year optional extensions

7. Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
Response: No

8. Who is the senior officer (outside of procurement) responsible for this contract?
Response: Andrew McMahon

I hope that this information is useful to you.

The City of Doncaster Council estimates that it has cost £42.50 to respond to this request for information.

Reviewing any decisions made:

If you are not happy with this reply you can ask us to review our response. To do this write to us within 40 working days of receiving your response at the address below or email [email address]

If you do not agree with the review decision you can apply to the Information Commissioner’s Office (ICO) for a decision about our compliance or otherwise with the Freedom of Information legislation. Contact details for the ICO are: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. www.ico.org.uk Telephone 0303 123 1113.

Ellen Dook
Information Governance Officer
Corporate Resources
City of Doncaster Council

Address Civic Office, Waterdale, Doncaster, DN1 3BU
Website www.doncaster.gov.uk

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