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On what platforms your special advisors communicate

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Dear Ministry of Defence,

I am writing to submit a Freedom of Information request. I am very concerned that there is little to no digital record being captured regarding the MOD's Special Advisors Peter Quentin and Lucia Hodgson's correspondence.

My concern is this: if their emails and mobile phone messages are not being properly captured, then how are we to know how they influences the matters of the day?

As such can I ask - then - how many digital and/or written messages did the MOD's SPADs send on the 7 September 2020 in their capacity as Special Advisors to the MOD.

Can you please let me know:

1. The number of total messages.
2. The platforms on which such messages were sent, broken down by numbers (i.e. email, What’sApp, SMS text, letter, Snapchat, Zoom DMs, Twitter DMs, etc.).
3. Whether they used private or state-given platforms (emails, mobile phones etc.) for such correspondence - again broken down by numbers and platforms.

This might seem a little onerous as a request, but until we know the ways in which your special advisors correspond, we cannot demand such correspondence is both recorded for posterity and scrutinised for accountability.

Thank you in advance,

Yours,

Iain Overton
07984 645 145

Dear Ministry of Defence,

I note that any response to my request has been delayed. By law, the authority should normally have responded promptly and by 10 November 2020. I would be grateful for your reply.

Yours faithfully,

Iain Overton

TOG-FOI and PQ (MULTIUSER), Ministry of Defence

Dear Mr Iain Overton,

 

With apologies for not responding to you sooner, I write to you to provide
an update on your Freedom of Information request that you submitted on
13^th October 2020.

 

Whilst we have been working hard to try and achieve the 20 working day
target, we should advise that it is taking longer to provide a substantive
response to you. This is due to the ongoing Coronavirus pandemic and the
effect this has had on resources and the necessary changes to our ways of
working.

 

We will continue to process your request and will endeavour to have a
response completed as quickly as possible.

 

Apologies for any inconvenience caused.

 

Regards,

 

Top Office Group Business Management Support

 

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Dear TOG-FOI and PQ (MULTIUSER),

I look forward to this response as soon as you can, please.

Yours sincerely,

Iain Overton

Dear TOG-FOI and PQ (MULTIUSER),

Is there an update to this request, please?

Yours sincerely,

Iain Overton

TOG-FOI and PQ (MULTIUSER), Ministry of Defence

Dear Mr Iain Overton,

Thank you for the email.

I have recently taken over the handling of your request and apologise for the embarrassing delay in getting a response to you but can assure you that I am currently liaising with colleagues in the appropriate unit in preparing a response.

I will inform you of the next steps once we have determined what we have in scope of your request.

Sincere apologies once again.

Kind regards,

Top Office Group - Business Manager

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Dear Sir/Madam,

Is there an update to this request, please? It is significantly over-due.

Yours sincerely,

Iain Overton

TOG-FOI and PQ (MULTIUSER), Ministry of Defence

Dear Mr Iain Overton, 
I apologise for the delay in responding to you. I am still liaising with
colleagues in the appropriate unit at present. 
Sincere apologies for the inconvenience caused. 

Thank you

 

Top Office Group – Business Manager

--------------------------------------------------------------------------

From: Iain Overton <[FOI #698427 email]>
Sent: 12 March 2021 07:27
To: TOG-FOI and PQ (MULTIUSER) <[email address]>
Subject: Re: Internal review of Freedom of Information request - On what
platforms your special advisors communicate: FOI2020/11443
 
Dear Sir/Madam,

Is there an update to this request, please?  It is significantly over-due.

Yours sincerely,

Iain Overton

show quoted sections

TOG-FOI and PQ (MULTIUSER), Ministry of Defence

Dear Mr Iain Overton,

 

Once again, I apologise for the delay and am also pleased to inform you
that I now have all the information in scope of your request.

 

I am currently putting together a draft and will pass round for approval
before sending out to you.

 

I will continue to keep you updated. My aim is to get the response to you,
factoring in the upcoming bank holidays by Wednesday 7^th April or
earlier.

 

Thank you for your continued patience.

 

Regards,

 

Top Office Group Business Manager

 

 

From: TOG-FOI and PQ (MULTIUSER) <[email address]>
Sent: 15 March 2021 07:22
To: Iain Overton <[FOI #698427 email]>
Cc: TOG-FOI and PQ (MULTIUSER) <[email address]>
Subject: Re: Internal review of Freedom of Information request - On what
platforms your special advisors communicate: FOI2020/11443

 

Dear Mr Iain Overton, 

 

I apologise for the delay in responding to you. I am still liaising with
colleagues in the appropriate unit at present. 

 

Sincere apologies for the inconvenience caused. 

 

Thank you

 

Top Office Group – Business Manager

 

 

------------------------------------------------------------------------

From: Iain Overton <[1][FOI #698427 email]>
Sent: 12 March 2021 07:27
To: TOG-FOI and PQ (MULTIUSER) <[2][email address]>
Subject: Re: Internal review of Freedom of Information request - On what
platforms your special advisors communicate: FOI2020/11443

 

Dear Sir/Madam,

Is there an update to this request, please?  It is significantly over-due.

Yours sincerely,

Iain Overton

show quoted sections

TOG-FOI and PQ (MULTIUSER), Ministry of Defence

Dear Mr Iain Overton,

 

I would like to inform you that my substantive response to your request is
now at final stages of approval.

 

You would have received the response today, however I inadvertently missed
out one of the approvers hence the delay.

 

Sincere apologies.

 

Regards,

 

Top Office Group Business Manager.  

 

 

 

From: TOG-FOI and PQ (MULTIUSER) <[email address]>
Sent: 29 March 2021 14:19
To: TOG-FOI and PQ (MULTIUSER) <[email address]>; Iain Overton
<[FOI #698427 email]>
Subject: Internal review of Freedom of Information request - On what
platforms your special advisors communicate: FOI2020/11443

 

Dear Mr Iain Overton,

 

Once again, I apologise for the delay and am also pleased to inform you
that I now have all the information in scope of your request.

 

I am currently putting together a draft and will pass round for approval
before sending out to you.

 

I will continue to keep you updated. My aim is to get the response to you,
factoring in the upcoming bank holidays by Wednesday 7^th April or
earlier.

 

Thank you for your continued patience.

 

Regards,

 

Top Office Group Business Manager

 

 

From: TOG-FOI and PQ (MULTIUSER) <[1][email address]>
Sent: 15 March 2021 07:22
To: Iain Overton <[2][FOI #698427 email]>
Cc: TOG-FOI and PQ (MULTIUSER) <[3][email address]>
Subject: Re: Internal review of Freedom of Information request - On what
platforms your special advisors communicate: FOI2020/11443

 

Dear Mr Iain Overton, 

 

I apologise for the delay in responding to you. I am still liaising with
colleagues in the appropriate unit at present. 

 

Sincere apologies for the inconvenience caused. 

 

Thank you

 

Top Office Group – Business Manager

 

 

------------------------------------------------------------------------

From: Iain Overton <[4][FOI #698427 email]>
Sent: 12 March 2021 07:27
To: TOG-FOI and PQ (MULTIUSER) <[5][email address]>
Subject: Re: Internal review of Freedom of Information request - On what
platforms your special advisors communicate: FOI2020/11443

 

Dear Sir/Madam,

Is there an update to this request, please?  It is significantly over-due.

Yours sincerely,

Iain Overton

show quoted sections

Top Office Group Business Manager, Ministry of Defence

1 Attachment

Dear Mr Iain Overton,

Please find attached our response to your recent enquiry.

I apologise once again for the delay in responding to you.

Regards,

Top Office Group Business Manager.

We don't know whether the most recent response to this request contains information or not – if you are Iain Overton please sign in and let everyone know.