Olympic Delivery Committee meetings information

L. Lluva made this Freedom of Information request to London Development Agency

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was partially successful.

Dear Sir or Madam,

Under the Freedom of Information Act 2000 I seek the following
information for the months and years since the Olympic Delivery Committee (ODC) came into existence:

1. Agendas for each ODC meeting.
2. Minutes for each ODC meeting.
3. Any reports produced by the ODC for the LDA, including any Summary Reports produced for and presented to the Board of the LDA.

I should point out that these are not available from your website, excepting just two agendas for 2007 and one summary report for 2007. Nor is the ODC listed as a committee of the LDA on the LDA's website under Committees, although it was established formally as a Committee by the Board of the LDA on 22 July 2005.

Yours faithfully,

L. Lluva

Fiona Sagar, London Development Agency

1 Attachment

Dear L Lluva,

Please find attached a scanned letter acknowledging your request for
information under the Freedom of Information Act.

Regards,

Fiona Sagar
Information and Communications Officer
020 7593 9000 [1][email address]
London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

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Fiona Sagar, London Development Agency

1 Attachment

Dear L Lluva,

Please find attached a scanned letter and accompanying documents in
response to your request for information.

Regards,

Fiona Sagar
Information and Communications Officer
020 7593 9000 [1][email address]
London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

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gamesmonitor.org left an annotation ()

This is unacceptable - do please request internal review and complain to the Information Commissioner if they still withhold.

It is not permitted to charge for time taken checking for or removing exempt material (ie. what they are claiming is confidential).
From the ICO's "Using the Fees Regulations", Page 3:

"Exempt information - Once the documentation containing the information has been located and retrieved, a public authority cannot take into account the time taken, or likely to be taken, to consider whether any of the requested information is exempt. Nor can it take into account the time taken, or likely to be taken, to remove the exempt information in order to leave the information that is to be disclosed in response to the request. The activity “extracting the information from a document containing it” refers to the extraction of the information that has been requested out of a document which contains other information, not to the extraction of exempt material from the information that has been requested."

The full guidance document can be downloaded here:
http://www.ico.gov.uk/what_we_cover/free...

Dear Fiona Sagar,

You state in your letter that:

Please note that the ODC meetings were held in private session where confidential matters
were discussed. In response to your request for the minutes and reports produced for these
meetings, please note that each report and minutes would have to be carefully reviewed and
assessed as to whether the information held within them could now be released. We have
assessed the cost of complying with this part of your request in accordance with the Freedom
of Information Act and have determined that the cost of complying with your request would
exceed the appropriate cost limit set by the Fees Regulations under the Freedom of
Information Act. Under Section 12(1) of the Act and Regulations 3 and 4 of the Fee
Regulations, the appropriate fee limit is set at £450.00, which represents 18 hours work at a
standard rate of £25 per hour.

The cost of complying would exceed the appropriate cost limit due to the time it would take to
locate, retrieve and review each report and minutes to assess whether this information could
now be released.

The approximate costs that we would reasonably expect to incur in complying with this part of
your request are (at a minimum):

Locating the information: 2 hours (£50)
Retrieving the information: 2 hours (£50)
Extracting and reviewing the information: 23 hours (£575)

As a result, we estimate that the total cost of providing all the information requested would be
in excess of the fee limit and we are therefore unable to satisfy your request for information
on the grounds that the information is exempt under Section 12 for the reasons set out above.

I would like to point our that the ICO states:

"Exempt information - Once the documentation containing the information has been located and retrieved, a public authority cannot take into account the time taken, or likely to be taken, to consider whether any of the requested information is exempt. Nor can it take into account the time taken, or likely to be taken, to remove the exempt information in order to leave the information that is to be disclosed in response to the request. The activity “extracting the information from a document containing it” refers to the extraction of the information that has been requested out of a document which contains other information, not to the extraction of exempt material from the information that has been requested. This was confirmed by the Information Tribunal in the case of Jenkins v Information Commissioner and Department for Environment, Food and Rural Affairs (EA/2006/0067; 2 November 2007) and subsequently endorsed by the Tribunal in the case of DBERR v Information Commissioner and Friends of the Earth (EA/2007/0072; 29 April 2008)."

Therefore, your attempt to include this time in the overall calculation of time has no basis, as the regulations do not allow it to be included.

I therefore wish to request an internal review.

Yours sincerely,

L. Lluva

Fiona Sagar, London Development Agency

1 Attachment

Dear L Lluva,

Please find attached a letter acknowledging your request for a review of
our response to FOI 440.

Regards,

Fiona Sagar
Information and Communications Officer
020 7593 9000 [1][email address]
London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

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Fiona Sagar, London Development Agency

1 Attachment

Dear L. Lluva,

Please see attached a response to your request for an internal review of
FOI 440.

Regards,

Fiona Sagar
Information and Communications Officer
020 7593 9000 [1][email address]
London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000 

Please consider the environment before printing this email or its
attachments.
<<FOI 440 Internal Review Response-3473531-1.PDF>>

show quoted sections

Fiona Sagar, London Development Agency

1 Attachment

Dear L Lluva,

Please find attached a letter in reference to the Internal Review of FOI
440.

Regards,

Fiona Sagar
Information and Communications Officer
020 7593 9000 [1][email address]
London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

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LDA Communications, London Development Agency

[1]LDA
London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Tel: 020 7593 9000
Fax: 020 7593 8002
[2]Creating better futures is the LDA's guide to who we are and what we
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this month where we set out the Agency's priorities moving forward.

We are often an unseen partner, but most Londoners are affected by our
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The LDA wants to work in partnership with businesses, London's boroughs
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the capital's economic development into action.

We aim to make a difference in six key areas:

* Getting London working
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* Building better places in London
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* Getting the most from the 2012 Games
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[3]Creating better futures highlights the LDA's way of working as we
look to improve how we engage with our stakeholders.

We look forward to working with you in the future and updating you on
our joint progress towards building an even greater London.

Kind regards,

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Sophie Dimmock, London Development Agency

6 Attachments

Dear L. Lluva,

Please find attached a letter and accompanying documents in reference to
the Internal Review of FOI 440.

Please note that due to the size of the accompanying documents, we will
be sending them in two batches. You will receive a second email with
further attachments shortly.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [1][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
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Sophie Dimmock, London Development Agency

1 Attachment

  • Attachment

    2005 List of Reports from ODC to Board RELEASE.zip

    22.7M Download

Dear L. Lluva,

Further to my previous email, please see attached the second set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [1][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 April 2010 16:38
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Please find attached a letter and accompanying documents in reference to
the Internal Review of FOI 440.

Please note that due to the size of the accompanying documents, we will
be sending them in two batches. You will receive a second email with
further attachments shortly.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [2][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

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Sophie Dimmock, London Development Agency

9 Attachments

Dear L. Lluva,

Further to my emails below, please find attached a further response and
accompanying documents in reference to the Internal Review FOI 440.

Please note that, as before, due to the size of the accompanying
documents, we will be sending them in batches. You will receive further
emails with additional attachments shortly.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [1][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 April 2010 16:41
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Further to my previous email, please see attached the second set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [2][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 April 2010 16:38
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Please find attached a letter and accompanying documents in reference to
the Internal Review of FOI 440.

Please note that due to the size of the accompanying documents, we will
be sending them in two batches. You will receive a second email with
further attachments shortly.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [3][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

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mailto:[email address]

Sophie Dimmock, London Development Agency

3 Attachments

Dear L. Lluva,

Further to my previous email, please see attached a second set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [1][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 May 2010 12:18
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Further to my emails below, please find attached a further response and
accompanying documents in reference to the Internal Review FOI 440.

Please note that, as before, due to the size of the accompanying
documents, we will be sending them in batches. You will receive further
emails with additional attachments shortly.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [2][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 April 2010 16:41
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Further to my previous email, please see attached the second set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [3][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 April 2010 16:38
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Please find attached a letter and accompanying documents in reference to
the Internal Review of FOI 440.

Please note that due to the size of the accompanying documents, we will
be sending them in two batches. You will receive a second email with
further attachments shortly.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [4][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

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mailto:[email address]

Sophie Dimmock, London Development Agency

1 Attachment

  • Attachment

    Reports to Board 2006.zip

    19.5M Download

Dear L. Lluva,

Further to my previous email, please see attached a fourth set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [1][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 May 2010 12:23
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Further to my previous email, please see attached a third set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [2][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 May 2010 12:20
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Further to my previous email, please see attached a second set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [3][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 May 2010 12:18
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Further to my emails below, please find attached a further response and
accompanying documents in reference to the Internal Review FOI 440.

Please note that, as before, due to the size of the accompanying
documents, we will be sending them in batches. You will receive further
emails with additional attachments shortly.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [4][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 April 2010 16:41
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Further to my previous email, please see attached the second set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [5][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 April 2010 16:38
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Please find attached a letter and accompanying documents in reference to
the Internal Review of FOI 440.

Please note that due to the size of the accompanying documents, we will
be sending them in two batches. You will receive a second email with
further attachments shortly.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [6][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

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mailto:[email address]

Sophie Dimmock, London Development Agency

1 Attachment

Dear L. Lluva,

Further to my previous email, please see attached a third set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [1][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 May 2010 12:20
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Further to my previous email, please see attached a second set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [2][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 May 2010 12:18
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Further to my emails below, please find attached a further response and
accompanying documents in reference to the Internal Review FOI 440.

Please note that, as before, due to the size of the accompanying
documents, we will be sending them in batches. You will receive further
emails with additional attachments shortly.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [3][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 April 2010 16:41
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Further to my previous email, please see attached the second set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [4][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

--------------------------------------------------------------------------

From: Sophie Dimmock
Sent: 12 April 2010 16:38
To: '[FOI #23184 email]'
Subject: FOI 440 Internal Review Response
Dear L. Lluva,

Please find attached a letter and accompanying documents in reference to
the Internal Review of FOI 440.

Please note that due to the size of the accompanying documents, we will
be sending them in two batches. You will receive a second email with
further attachments shortly.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [5][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

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5. mailto:[email address]
mailto:[email address]

Sophie Dimmock, London Development Agency

2 Attachments

Dear L. Lluva,

Further to my previous emails regarding Internal Review FOI 440, please
find attached a further response and accompanying documents.

Please note that, as before, due to the size of the accompanying
documents, we will be sending them in batches. You will receive further
emails with additional attachments shortly.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [1][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
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Sophie Dimmock, London Development Agency

4 Attachments

Dear L. Lluva,

Further to my previous email, please see attached a second set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [1][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
attachments.

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Sophie Dimmock, London Development Agency

1 Attachment

  • Attachment

    LDALIVE 3710981 v1 REDACTED 07 LDALIVE 3575535 v1 LDALIVE 1695001 v1 Item 08 1 Appendix 1 pdf.zip

    27.9M Download

Dear L. Lluva,

Further to my previous email, please see attached a third set of
accompanying documents in reference to FOI 440 Internal Review.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [1][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
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Sophie Dimmock, London Development Agency

3 Attachments

Dear L. Lluva,

With reference to Internal Review FOI 440, please find attached a further,
final response together with the remaining accompanying documents.

Regards,

Sophie Dimmock
Public Affairs Executive
020 7593 8581 [1][email address]

London Development Agency
Palestra
197 Blackfriars Road
London
SE1 8AA

Switchboard: 020 7593 8000

Please consider the environment before printing this email or its
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