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Officers' declared gifts

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Dear City of London Corporation,

I would like to make a request under the Freedom of Information Act 2000. I would like to receive:
The declared gifts and interests registers for all council officers working at the City of London Corporation for the calendar years 2017, 2018 and 2019.
I would like to receive this in excel spreadsheets, with one sheet for each year. For declared gifts I would like to know the monetary value, date and a brief summary of the gift.
Could the spreadsheet please include the following information in column 1 to 5:
Column 1: Name of officer
Column 2: Officer's job title
Column 3: The type of gift and its monetary value
Column 4: The name of the company or organisation or person the gift was sent by
Column 5: The date the gift was received

Yours faithfully,

Owen Sheppard

COL-EB-InformationOfficer, City of London Corporation

Dear Owen Sheppard,

FREEDOM OF INFORMATION ACT 2000 (FOIA) – REQUEST FOR INFORMATION

The City of London (CoL) acknowledges receipt of your request for information of 17 January 2020.

Public authorities are required to respond to requests within the statutory timescale of 20 working days beginning from the first working day after they receive a request. The Act does not always require public authorities to disclose the information which they hold.

The FOIA applies to the CoL as a local authority, police authority and port health authority. The CoL is the local and police authority for the “Square Mile”, ie the historic City of London, and not for London as a whole. Please see the following page containing a link to a map (‘Explore the City’), which shows the local authority area covered by the CoL:
https://www.cityoflondon.gov.uk/maps/Pag....

The CoL does have some functions, including Port Health Authority functions, which extend beyond the City boundary. For further information please see: www.cityoflondon.gov.uk.

Yours sincerely,

Information Officer
Comptroller & City Solicitor’s Department
City of London
Tel: 020-7332 1243
www.cityoflondon.gov.uk

____________________________________________________________

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COL-EB-InformationOfficer, City of London Corporation

Dear Owen Sheppard,

FREEDOM OF INFORMATION ACT 2000 (FOIA) - REQUEST FOR INFORMATION

Following your request of 17 January 2020 and our acknowledgement of 21 January 2020, the City of London (CoL) responds as follows:

We apologise that we are unable to respond to your request today, which is the statutory deadline. This has been because we are currently reviewing your request in terms of public interest.

We aim instead to make a response to you by close of 21 February 2020, or sooner if possible.

In accordance with the Act we include complaints information, as follows.

If you wish to make a complaint about the way the CoL has managed your enquiry, please make your complaint in writing to email address: [email address]. For a link to the CoL’s FOI complaints procedure, please visit the following page: www.cityoflondon.gov.uk/Feedback, at the end of which is located the FOI complaints procedure. If, having used the CoL’s FOI Complaints Procedure, you are still dissatisfied, you may request the Information Commissioner to investigate. Please contact: Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Telephone: (01625) 545700. Website: http://www.ico.org.uk/.

Once again, please accept our apologies.

Yours sincerely,

Information Officer
Comptroller & City Solicitor’s Department
City of London
Tel: 020-7332 1243
www.cityoflondon.gov.uk

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COL-EB-InformationOfficer, City of London Corporation

1 Attachment

Dear Owen Sheppard,

 

FREEDOM OF INFORMATION ACT 2000 (FOIA) - REQUEST FOR INFORMATION

 

Following your request of 17 January 2020, and our acknowledgement of 20
January 2020, the City of London (CoL) responds as follows. Please accept
our sincere apologies for the delay in responding to your request.

 

In accordance with section 17 of the FOIA, this response acts as a refusal
notice.

 

In accordance with section 1(1)(a) of the FOIA the CoL confirms that it
would hold information relevant to the request. However, it estimates that
to comply with the request would exceed the cost/time allowed for in the
Freedom of Information and Data Protection (Appropriate Limit and Fees)
Regulations 2004 (made under section 12 of the FOIA), called (as you may
know) the 'appropriate limit', of £450, representing 18 hours work by one
person equivalent. Public authorities are not required to comply with
requests free of charge which it is estimated may exceed the appropriate
limit. Where they do comply, they are allowed to charge the full permitted
cost, at the statutory chargeable rate of £25 an hour. For resource
reasons, it is the practice of the CoL not to comply with requests which
exceed the appropriate limit.

 

In accordance with the FOI Fees Regulations an authority is allowed to
take into account, in calculating the estimated compliance time, the time
taken in -

 

"(a) determining whether it holds the information,

(b) locating the information,

(c) retrieving the information, and

(d) extracting the information from a document containing it."

 

In accordance with the Information Tribunal’s Decision Notice ref:
EA/2006/0085, which makes reference to calculation of estimates and
compiling the information, the CoL also considers the description covers
compiling the information, in so far as it can be said that the
information does not technically exist until it is collated.

 

We note that to provide the information that you have requested would
require a review of 666 entries of mixed information regarding both the
city’s functions that are in scope of the FOIA and out of scope of the
FOIA. Therefore, it is estimated to review the 666 entries that make up
this information will take on average 2 minutes per record. The CoL
estimates the time it would take to comply with the request would be
approximately 22 hours by one-person equivalent which, in accordance with
the rate allowed to be charged, would be the equivalent to a cost of
£550.00.

 

Please note that the CoL is not solely a local authority; it has
charitable and other related functions as well as public ones. As a
result, the work of the CoL is funded from one of three sources which it
controls. One is the City Fund (a public, tax-based fund); another is
City’s Cash (a combination of funds including endowments which have been
built up over the centuries); and the third is charities funding,
primarily the Bridge House Estates Fund (which maintains the five City
bridges across the Thames), and charities which maintain open spaces in
and around London, such as Hampstead Heath.

 

While only City Fund activities, i.e. its functions as a local authority,
police authority and port health authority, fall within scope of the
Freedom of Information Act (FOIA).  Please see the FOIA, Schedule 1, Part
II, paragraph 9.

 

Please also note that the Commissioner has stated (FS 50227557) with
regard to FOIA section 12, to  which the above Fees Regulations relate,
that the purpose of the section "is to prevent the possibility of a
disproportionate level of search and that it is reasonable in these
circumstances to adjudicate on the basis of a reasonable estimate of the
worst case scenario". Nevertheless, we consider that our estimate is not a
worse case estimate but a conservative one.

 

In accordance with best practice guidance as described in the Information
Commissioner's decision notice ref FS 50203140, after applying the
appropriate limit a public authority is required to provide advice and
assistance, in so far as is possible, as to ways in which an applicant
could reduce his/her request so that it may fall within the appropriate
limit.

 

We provide the following guidance to assist in narrowing the request,
limiting the amount of time for which this information is requested. For
instance, narrowing your request to a single calendar year.

 

Please note that, should you revise your request, any revised request
would constitute a new request, and may be subject to the consideration of
exemptions, as appropriate.

 

The FOIA applies to the CoL as a local authority, police authority and
port health authority; and to the Guildhall School of Music and Drama
(GSMD), which it manages. Subject to any other statutory provisions
requiring the CoL to disclose information, release of information outside
the scope of the Act is subject to the discretion of the CoL.

 

The CoL holds the copyright in this communication. Its supply does not
give a right to re-use in a way that would infringe that copyright, for
example, by making copies, publishing and issuing copies to the public or
to any other person. Brief extracts of any of the material may be
reproduced under the fair dealing provisions of the Copyright, Designs and
Patents Act 1988 (sections 29 and 30) for the purposes of research for
non-commercial purposes, private study, criticism, review and news
reporting, subject to an acknowledgement of the copyright owner.

 

If you wish to make a complaint about the way the CoL has managed your
enquiry, please make your complaint in writing to email address:
[1][email address]. For a link to the CoL’s FOI complaints
procedure, please visit the following page:
[2]www.cityoflondon.gov.uk/Feedback, at the end of which is located the
FOI complaints procedure. If, having used the CoL’s FOI Complaints
Procedure, you are still dissatisfied, you may request the Information
Commissioner to investigate. Please contact: Information Commissioner,
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Telephone:
(01625) 545700.  Website: [3]http://www.ico.org.uk/.

 

The FOIA applies to the CoL as a local authority, police authority and
port health authority; and to the Guildhall School of Music and Drama
(GSMD), which it manages. Subject to any other statutory provisions
requiring the CoL to disclose information, release of information outside
the scope of the Act is subject to the discretion of the CoL.

 

The CoL holds the copyright in this communication. Its supply does not
give a right to re-use in a way that would infringe that copyright, for
example, by making copies, publishing and issuing copies to the public or
to any other person. Brief extracts of any of the material may be
reproduced under the fair dealing provisions of the Copyright, Designs and
Patents Act 1988 (sections 29 and 30) for the purposes of research for
non-commercial purposes, private study, criticism, review and news
reporting, subject to an acknowledgement of the copyright owner.

 

Yours sincerely,

 

Information Officer

Comptroller & City Solicitor’s Department

City of London

Tel: 020-7332 1243

[4]www.cityoflondon.gov.uk

 

 

 

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We don't know whether the most recent response to this request contains information or not – if you are Owen Sheppard please sign in and let everyone know.