Number of Tachograph cards held by employees

craig cummings made this Freedom of Information request to City of Edinburgh Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear City of Edinburgh Council,

I would like to request information on the number of individual Tachograph cards (driver smart cards) held by employees in your organisation for each year since 2010 up until 2018

For example an average of the first 3 downloads of the year to the operators reader in order to reflect any missed downloads due to leave or sickness
The first download of the year for 2018 will be sufficent.

Yours faithfully,

craig cummings

City of Edinburgh Council

Mr Craig Cummings

Our ref: 17501

Dear Mr Cummings

Acknowledgement of Request

Subject: Number of Tachograph cards held by employees

Thank you for your request for information received on 19/01/2018. In your request you asked for information on the number of individual Tachograph cards (driver smart cards) held by employees in your organisation for each year since 2010 up until 2018.

I can confirm that your request will be processed under the Freedom of Information (Scotland) Act 2002, Environmental Information Regulations (Scotland) 2004, or the INSPIRE (Scotland) Regulations 2009.

You will receive the information requested within 20 working days unless the Council does not hold the information, or there is a reason for it to be withheld. We will write to you in any event. This means we have until 16/02/2018 to respond to your request.

In some circumstances a fee may be payable and if that is the case we will let you know.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then please let me know.

If you have any queries or concerns, do not hesitate to get in touch. Please quote the reference number above in any future communications.

To promote transparency and accountability, please note it is the Council’s policy to publish all request details and responses made under the freedom of information legislation. This information will be made available through the Council’s website and will not include your personal details. The disclosure log is available at the following link: http://www.edinburgh.gov.uk/homepage/175....

Further information about your rights and accessing information is available on our website at: www.edinburgh.gov.uk

Yours sincerely,

Information Governance Unit
Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340
[Edinburgh City Council request email] www.edinburgh.gov.uk

Information Rights Officer 4, City of Edinburgh Council

3 Attachments

Mr Craig Cummings

 

[1][FOI #458339 email]

 

Our ref: 17501

 

 

Dear Mr Cummings

 

Freedom of Information (Scotland) Act 2002 - Partial Release of
Information

 

Subject: Driver Tachograph Information

 

Thank you for your request for information of 19/01/2018, which has been
processed under the terms of the Freedom of Information (Scotland) Act
2002. Unfortunately, the Council is only able to meet part of your
request; this information is released to you now.

 

You asked the following:

 

I would like to request information on the number of individual Tachograph
cards (driver smart cards) held by employees in your organisation for each
year since 2010 up until 2018.

 

For example an average of the first 3 downloads of the year to the
operators reader in order to reflect any missed downloads due to leave or
sickness. The first download of the year for 2018 will be sufficient.

 

Our Response:

 

We currently have 261 drivers, including agency staff, in possession of a
digital tacho card on our system.

 

Unfortunately, we are unable to provide you with the information requested
for previous years because it is not held by the Council.

 

Legally we are not obligated and therefore do not hold records for more
than 12 months so we cannot provide details beyond January 2017.

 

Please note that this letter constitutes a notice under section 17 of the
Freedom of Information (Scotland) Act 2002.

 

Please refer to the attached random sample of downloads from January 2018.

 

Third party personal information has been redacted from the documents
provided. The release of such data would be a breach of the Data
Protection Act 1998 in terms of fair processing as it would not be fair or
expected for information which could identify individuals to be released
into the public domain. This information would therefore be exempt in
terms of Section 38(1)(b) read in conjunction with Section 38(2)(a)(i) of
the Freedom of Information (Scotland) Act 2002.

 

Please note that this letter constitutes a formal refusal notice under
section 16 of the Freedom of Information (Scotland) Act 2002.

 

To promote transparency and accountability, please note it is the
Council’s policy to publish all request details and responses made under
the freedom of information legislation. This information will be made
available through the Council’s website and will not include your personal
details. The disclosure log is available at the following link:
[2]http://www.edinburgh.gov.uk/homepage/175...

 

Your right to seek a review

 

I appreciate that our decision may disappoint you and I am sorry that we
have not been able to release all the information you requested on this
occasion. If you are unhappy with the way we have dealt with your request,
you can ask us to review our actions and decisions by writing to:

 

Head of Strategy & Insight

The City of Edinburgh Council

Waverley Court Business Centre 2:1

4, East Market Street

Edinburgh

EH8 8BG or,

Email: [3][email address]

 

Please note that your request must be in a recordable format (email,
letter, audio tape etc.), and that you have 40 working days upon receipt
of this letter to ask for a review. You will receive a full response to
your review request within 20 working days of its receipt. Please quote
the reference number above in any future communications.

 

If you are not content with the outcome of the review, you can ask the
Scottish Information Commissioner to review our decision. You must submit
your complaint to the Commissioner within 6 months of receiving our review
response. The Commissioner can be contacted at:

 

The Office of the Scottish Information Commissioner

Kinburn Castle

Doubledykes Road

St Andrews

Fife

KY16 9DS

Telephone: 01334 464610

Fax: 01334 464611

Website: [4]www.itspublicknowledge.info/Appeal

Email: [5][email address]

 

Yours sincerely

 

 

Iain Burden

Information Rights Officer

 

 

Information Governance Unit

Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340

[6][Edinburgh City Council request email] [7]www.edinburgh.gov.uk

 

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References

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1. mailto:[FOI #458339 email]
2. http://www.edinburgh.gov.uk/homepage/175...
3. mailto:[email address]
4. http://www.itspublicknowledge.info/Appeal
5. mailto:[email address]
6. mailto:[Edinburgh City Council request email]
7. http://www.edinburgh.gov.uk/