Number of iPads, iPhones and Blackberrys

Michael Walden made this Freedom of Information request to Coleg Gwent

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Michael Walden

Dear Coleg Gwent,

Under the Freedom of Information Act please provide me with the following for the 2010/11 financial year (1st April 2010 - 31st March 2011).

A) iPads
A1) Number of iPads owned by the college for use by staff and representatives of Coleg Gwent
A2) The total amount spent on purchase of iPads.

B) iPhones
B1) Number of iPhones owned by the college for use by staff and representatives of Coleg Gwent
B2) The total amount spent on purchase of iPhones.

C) Blackberrys
C1) Number of Blackberrys owned by the college for use by staff and representatives of Coleg Gwent
C2) The total amount spent on the purchase of Blackberrys

D) Number of other "Smart Phones" (Android/Windows Phones) owned by the college for use by staff and representatives of College Gwent

E) The total 'ongoing cost' of the above devices (e.g. telephone contracts, maintenance & support costs) by device for the 2010/11 financial year.

I look forward to your response within 20 working days. If some parts of this request are easier to answer than others, please provide the easiest parts first rather than hold up the entire request.

I would prefer to receive your response in electronic format.

If you decide to withhold some of the information requested using exemptions in the FOIA, please inform me which exemptions you have used.

If you need clarification of any of the points in this request, please contact me via email. Under your section 16 duty to provide advice and assistance I would expect you to contact me if you find this request unmanageable in any way.

Yours faithfully,

Michael Walden

Michael Walden

Dear Coleg Gwent,

You were sent a Freedom of Information request on 8th April 2011 regarding the number of iPads, iPhones and Blackberrys owned by the college.

Under the Freedom of Information Act 2000, you should have responded promptly and in any case no later than 20 days after receiving the request. In this case, you should have replied by 12th May 2011.

As of 17th May, I have yet to receive a response to this request and as a result you are in breach of your obligations under the FOI act.

If I do not receive a full response to my request by 12pm on Friday 20th May, I will have no choice but to lodge a complaint with the Information Commissioner.

A copy of the original request is available online at: http://www.whatdotheyknow.com/request/nu...

Yours faithfully,

Michael Walden

Michael Walden

Dear Coleg Gwent,

You have still failed to respond to the Freedom of Information request that was sent to you on 8th April 2011.

Under the Freedom of Information Act 2000, you must have responded promptly and in any case no later than 20 days after receiving the request. In this case, you should have replied to this request by 12th May 2011.

Your continued failure to respond to this request has left me with no choice but to lodge a formal complaint with the Information Commissioner.

In the meantime I would like to request an internal review into your handling of this case. I would like to remind you that you should complete this internal review within 20 working days (and in any case, no longer than 40 working days).

A copy of the original request is available online at: http://www.whatdotheyknow.com/request/nu...

Yours faithfully,

Michael Walden

Ben Harris left an annotation ()

In case it's helpful, WhatDoTheyKnow passed both of your previous messages to Coleg Gwent's mail servers, which seem to be outsourced to Critical Software Ltd, successfully. We're happy to provide further technical details of these deliveries if necessary.

--
Ben Harris, WhatDoTheyKnow volunteer.

Michael Walden left an annotation ()

Hi Ben,

Thanks. I've sent a complaint to the ICO about their lack of response and included a link to here.

Hopefully they won't need any more details.

Michael

Michael Walden left an annotation ()

The ICO have reviewed my complaint against Coleg Gwent for failure to comply with the request. Coleg Gwent have claimed that they never received the request. ICO have given them 20 working days from 13th July 2011 to respond.

ICO RESPONSE TO ME
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Dear Mr Walden

Thank you for your correspondence dated 26 May 2011 in which you complain about Coleg Gwent’s failure to respond to your information request.

In cases such as this the Commissioner does not consider that serving a formal decision notice would serve any strong public interest. However, I have written to the public authority to provide them with a copy of your original request reminding it of its responsibilities and asking it to respond to you within 20 working days of receiving our letter. I enclose a copy for your information.

As you will see even though the Commissioner does not intend to issue a formal notice in this case, your concerns have been taken seriously. Thank you for bringing this matter to the attention of the Information Commissioner.

If Coleg Gwent responds and refuses to release the information you have asked for and you are dissatisfied, you may, after exhausting their internal complaints procedure, complain to us again.

This case has now been closed. If you do not receive a response within 20 working days or are dissatisfied after having exhausted the internal review process mentioned above and would like us to look into the matter, please contact us quoting the reference number on this email.

If you have any questions about this please contact our Helpline on 0303 123 1113.

Yours sincerely,

[name redacted]

FoI Case Reception Unit
Information Commissioner’s Office
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ICO RESPONSE COLEG GWENT
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Dear Ms Godfrey

Further to our telephone conversation, I write regarding Mr Walden’s complaint to the ICO. Mr Walden’s complaint states that no response has been received to an information request he submitted to your organisation on 8 April 2011. I have copied the request at the bottom of this email for information. It was also submitted via the whatdotheyknow.com website – the link for the request is here.

You have confirmed that there is no record of this request being received. We would now ask that you respond to Mr Walden within 20 working days of receipt of this letter. We should be grateful if you could also provide a copy of your response to this office.

Any public authority in receipt of such a request is under a duty to respond within 20 working days of receipt. You should state whether or not the information is held in a recorded form. If it is held, you should either provide the information or issue a refusal notice in accordance with the requirements of section 17 of the Freedom of Information Act or regulation 14 of the Environmental Information Regulations as appropriate. You can find more information on refusal notices contained in the guidance issued by the Commissioner which is available at:

http://www.ico.gov.uk/upload/documents/l...

http://www.ico.gov.uk/upload/documents/l...

Finally you should be aware that the Information Commissioner often receives requests for copies of the letters we send and receive when dealing with casework. Not only are we obliged to deal with these in accordance with the access provisions of the Data Protection Act 1998 (the DPA) and the Freedom of Information Act 2000 (the FoIA), it is in the public interest that we are open, transparent and accountable for the work that we do.

However, whilst we want to disclose as much information as we reasonably can, there will be occasions where full disclosure would be wrong. It is also important that the disclosures we make do not undermine the confidence and trust in the Commissioner of those who correspond with him.

When you reply to this letter, I would be grateful if you would indicate whether any of the information you provide in connection with this matter is confidential, or for any other reason should not be disclosed to anyone who requests it. I should make clear that simply preferring that the information is withheld may not be enough to prevent disclosure. You should have a good reason why this information should not be disclosed to anyone else and explain this to us clearly and fully.

For further advice on how to deal with freedom of information requests, please visit our website at www.ico.gov.uk or call our helpline on 0303 123 1113.

When contacting us about this matter, please quote the case reference number from the top of this letter.

Yours sincerely,

[name redacted]

FoI Case Reception Unit
Information Commissioner’s Office
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Pat Godfrey, Coleg Gwent

1 Attachment

<<L28+enc.pdf>>

Hello Mr Walden

I apologise for the fact that no response has been made previously to your
request, which was because none of your e-mails reached me, as Freedom of
Information Officer.

Please find attached the College's formal response to your enquiry.

Regards

Pat Godfrey

Pat Godfrey

Clerk to the Corporation
Clerc i'r Gorfforaeth
Coleg Gwent

The Rhadyr
Y Rhadyr
USK
BRYNBUGA
NP15 1XJ
NP15 1XJ

(: 01495 333519 [mobile number]: 01495 333603

8: [1][email address]

P Consider the environment. Please don't print this e-mail unless you
really need to

P Meddyliwch am yr amgylchedd. Peidiwch ag argraffu'r neges e-bost hon
oni bai bod gwir angen i chi wneud hynny

References

Visible links
1. mailto:[email address]

Dear Pat Godfrey,

Thank you very much for your response.

Yours sincerely,

Michael Walden

Michael Walden left an annotation ()

Summary:
- 37 iPads (£23,963.26)
- 33 BlackBerrys (£7436.00 but with £4250 credit from Orange for upgrade)
- No iPhones or other smartphones

- ongoing monthly cost of £254.74 for Blackberrys
- no ongoing cost for iPads

Figures are in slightly more detail in PDF