Notices to staff regarding the A303 Stonehenge road scheme and also Blick Mead

C. Smith made this Freedom of Information request to Historic Buildings and Monuments Commission for England

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

The request was successful.

Dear Historic Buildings and Monuments Commission for England,

Please supply copies of all internal notices to staff, to include but not limited to emails, that detail Historic England's position in relation to the A303 Stonehenge road scheme and also in relation to Blick Mead since 6 January 2017.

Yours faithfully,

C. Smith

FOI, Historic Buildings and Monuments Commission for England

Our Reference:18/00617

 

Dear Mr Smith,

 

Re: Information Request – A303 Stonehenge road scheme and Blick Mead

 

Thank you for your email on 9 December in which you have requested the
following:

'Please supply copies of all internal notices to staff, to include but not
limited to emails, that detail Historic England's position in relation to
the A303 Stonehenge road scheme and also in relation to Blick Mead since 6
January 2017.' 

Your request will be considered under the Freedom of Information Act
(2000)/ the Environmental Information Regulations (2004).  We will be
writing to you within the statutory 20 working day timeframe with a
response to your request.  You will be informed if this is not possible.

 

Yours sincerely, 

 

Information Rights Team

 

Historic England

The Engine House

Swindon

SN2 2EH

 

Telephone: 01793 414567

 

 

We will keep a record of contact details provided by you and details of
your enquiry for administrative purposes.  We will not use these details
for marketing purposes and we will never sell your personal details or
share your information with another organisation for marketing purposes.
If you would like to know more or understand your data protection rights,
please take a look at our [1]Privacy and Cookies Policy.

References

Visible links
1. https://www.historicengland.org.uk/terms...

Gibbons, Frances, Historic Buildings and Monuments Commission for England

2 Attachments

REF: 18/00617

 

Dear C Smith,

 

Thank you for your email dated 9 December in which you have asked for the
following information:

 

copies of all internal notices to staff, to include but not limited to
emails, that detail Historic England's position in relation to the A303
Stonehenge road scheme and also in relation to Blick Mead since 6 January
2017.

 

Your request has been processed under the Environmental Information
Regulations 2004 (EIR).

 

I have looked into your request and having discussed the case with
colleagues I can confirm that Historic England does not hold any
information that falls within the scope of your request.

 

I am sorry that I cannot be more helpful on this occasion. Details of our
review procedure are attached.

 

Yours sincerely

 

Frances Gibbons

 

 

Mrs Frances Gibbons
Senior Information Rights Officer- Tues, Wed, Thurs

Information and Records Management

Historic England | Room 2/07 | The Engine House | Fire Fly Avenue |
Swindon | Wiltshire | SN2 2EH

01793 414445

 

[1]Historic England Logo

We are the public body that helps people care for, enjoy and celebrate
England's spectacular historic environment, from beaches and battlefields
to parks and pie shops.
Follow us:  [2]Facebook  |  [3]Twitter  |  [4]Instagram     Sign up to our
[5]newsletter     

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available. We respect your privacy
and the use of your information. Please read our full [6]privacy policy
for more information.

References

Visible links
1. http://www.historicengland.org.uk/
2. https://www.facebook.com/HistoricEngland
3. https://twitter.com/HistoricEngland
4. https://www.instagram.com/historicengland/
5. http://webmail.historicenglandservices.o...
6. https://www.historicengland.org.uk/terms...

Dear Mrs Gibbons,

Are you suggesting that although Historic England has publicly commented on the A303 road scheme and responded to articles in the press about both the road scheme and Blick Mead in this time period, that there have been no internal communications discussing or reporting to staff on these matters whatsoever ? Even for the press office to know exactly what to put to journalists on these issues some internal written communication takes place surely.

Yours sincerely,

C. Smith

Gibbons, Frances, Historic Buildings and Monuments Commission for England

1 Attachment

Dear C Smith,

 

Thank you for your email. Your request asked for copies of all internal
notices to staff, to include but not limited to  emails, that detail
Historic England's position in relation to the A303  Stonehenge road
scheme and also in relation to Blick Mead since 6 January  2017. A search
was therefore carried out for management briefings and internal
communications that may have been circulated to staff to inform them of
any relevant matters on this subject, of which there were none. There are
however a number of reactive press statements which are freely available
on the Historic England website. These were not provided previously as
they were deemed outside the scope of your request. I am however happy to
provide the following link to the statements that I hope you find useful:

[1]https://historicengland.org.uk/whats-new...

 

Yours sincerely

 

Frances Gibbons

Mrs Frances Gibbons
Senior Information Rights Officer- Tues, Wed, Thurs

Information and Records Management

Historic England | Room 2/07 | The Engine House | Fire Fly Avenue |
Swindon | Wiltshire | SN2 2EH

01793 414445

 

[2]Historic England Logo

We are the public body that helps people care for, enjoy and celebrate
England's spectacular historic environment, from beaches and battlefields
to parks and pie shops.
Follow us:  [3]Facebook  |  [4]Twitter  |  [5]Instagram     Sign up to our
[6]newsletter     

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available. We respect your privacy
and the use of your information. Please read our full [7]privacy policy
for more information.

References

Visible links
1. https://historicengland.org.uk/whats-new...
2. http://www.historicengland.org.uk/
3. https://www.facebook.com/HistoricEngland
4. https://twitter.com/HistoricEngland
5. https://www.instagram.com/historicengland/
6. http://webmail.historicenglandservices.o...
7. https://www.historicengland.org.uk/terms...

Dear Mrs Gibbons,

Thank you for replying. Historic England appear to be bandying semantics, so I shall slightly rephrase. Please provide copies of internal communications of discussions between and reporting to staff on the A303 Stonehenge road scheme and Blick Mead since 6 January 2017.

I do not require copies of notices from the website, thank you.

Yours sincerely,

C. Smith

FOI, Historic Buildings and Monuments Commission for England

Our Reference:19/00644

 

Dear C Smith,

 

Re: Information Request – A303 Stonehenge road scheme and Blick Mead

 

Thank you for your email on 9 January in which you have requested the
following:

'Please provide copies of internal communications of discussions between
and reporting to staff on the A303 Stonehenge road scheme and Blick Mead
since 6 January 2017'.

 

Your request will be considered under the Freedom of Information Act
(2000)/ the Environmental Information Regulations (2004).  We will be
writing to you within the statutory 20 working day timeframe with a
response to your request.  You will be informed if this is not possible.

 

Yours sincerely, 

 

Information Rights Team

 

Historic England

The Engine House

Swindon

SN2 2EH

 

Telephone: 01793 414567

 

 

We will keep a record of contact details provided by you and details of
your enquiry for administrative purposes.  We will not use these details
for marketing purposes and we will never sell your personal details or
share your information with another organisation for marketing purposes.
If you would like to know more or understand your data protection rights,
please take a look at our [1]Privacy and Cookies Policy.

References

Visible links
1. https://www.historicengland.org.uk/terms...

Gibbons, Frances, Historic Buildings and Monuments Commission for England

1 Attachment

REF: 19/00644

 

Dear C Smith

I am writing in connection with your recent request for information
concerning the A303 Stonehenge road scheme and Blick Mead.

Having looked into your case I can confirm that Historic England holds
information that falls within the scope of your request.  It has however,
unfortunately become apparent that I will not be able to provide you with
a response by the current deadline, which is 6 February.

Your request is being considered under the Environmental Information
Regulations 2004 (‘the EIR’) and regulation 7(1) of the EIR allows
organisations to extend the deadline for replying to complex/voluminous
requests by an additional 20 working days.  I am currently in the process
of considering the information held by Historic England which is
potentially relevant to your request and owing to the need to consult
externally with Highways England I will need some additional time to
respond in full.

I am sorry for any inconvenience that this may cause you.  I will, of
course, respond as soon as I am able to do so.

Yours sincerely,

Frances Gibbons

 

Mrs Frances Gibbons
Senior Information Rights Officer- Tues, Wed, Thurs

Information and Records Management

Historic England | Room 2/07 | The Engine House | Fire Fly Avenue |
Swindon | Wiltshire | SN2 2EH

01793 414445

 

[1]Historic England Logo

We are the public body that helps people care for, enjoy and celebrate
England's spectacular historic environment, from beaches and battlefields
to parks and pie shops.
Follow us:  [2]Facebook  |  [3]Twitter  |  [4]Instagram     Sign up to our
[5]newsletter     

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available. We respect your privacy
and the use of your information. Please read our full [6]privacy policy
for more information.

References

Visible links
1. http://www.historicengland.org.uk/
2. https://www.facebook.com/HistoricEngland
3. https://twitter.com/HistoricEngland
4. https://www.instagram.com/historicengland/
5. http://webmail.historicenglandservices.o...
6. https://www.historicengland.org.uk/terms...

Gibbons, Frances, Historic Buildings and Monuments Commission for England

13 Attachments

REF: 19/00644

 

Dear C Smith,

 

Thank you for your information request dated 9 January in which you asked
for the following information: Copies of internal communications of
discussions between and reporting to staff on the A303 Stonehenge road
scheme and Blick Mead since 6 January 2017.

 

Your request has been processed under the Environmental Information
Regulations 2004 (EIR).

 

Having looked into your request I can confirm that Historic England does
hold information that falls within the scope of your request, and I have
attached the relevant documents in response. I would also like to take
this opportunity to draw your attention to Attachment J (see attached). I
have added a file note to the front of this document to ensure that it is
clear that this document refers to previous scheme options, and not the
current scheme that is being considered by the planning inspectorate.

 

You should be aware that having reviewed the relevant documentation for
this case it has been necessary to withhold some information, both
partially and in full. The justifications for these redactions are
outlined below.

 

Regulation 12(3)- Personal data.

Third party personal information, the disclosure of which would breach one
or more of the data protection principles in the data protection
legislation.

 

Regulation 12(4)(d)- Material still in the course of completion,
unfinished documents or incomplete data.

Regulation 12(4)(d) is engaged when the request relates to material that
is still in the course of completion, unfinished documents or incomplete
data. I can confirm that I consider the information I am withholding under
this exception to meet the criteria for unfinished documents, as they
consist of draft documents with various wording and concept amendments. As
such the exception is engaged.

 

As the application of all exceptions contained within the EIR are
qualified by a public interest test I also have to consider whether, in
all the circumstances of the case, the public interest in withholding the
information outweighs the public interest in disclosing it.

 

In favour of disclosure I acknowledge that it is in the public interest
for the public to be provided with information relating to Historic
England’s work as an advisory body.  Making such information public helps
to ensure the transparency of our work. I have also considered the
presumption in favour of disclosure that is contained within the EIR.

 

In favour of maintaining the exception I have considered the arguments
that the draft documents in question do not accurately reflect the details
of the final documents. Various edits have been made to these working
documents in order to create a final version that is mutually acceptable.
This would include grammatical and wording edits, but also more detailed
changes that replace proposed concepts and ideas with final outcomes. It
is important that there is an opportunity for documents to be worked on
and developed in this way in order to ensure that the final product is
appropriate.

 

Having considered the above arguments I have concluded that the public
interest is currently best served by maintaining the exception.

 

Regulation 12(4)(e)- Internal Communications.

The exception from disclosure in Regulation 12(4)(e) is concerned with
internal communications. As the information in question is between members
of Historic England staff they can reasonably be defined as ‘internal
correspondence’ and so engage the exception.

 

Whilst I am aware of the explicit presumption in favour of disclosure that
is contained within the EIR, and acknowledge that it is in the public
interest that Historic England is accountable and open in the way that it
operates and reaches decisions, it is essential that the information in
question is considered in context. The information that is covered by the
aforementioned exception forms part of Historic England’s internal
discussions about the case. It is very important that staff feel able to
discuss matters freely and frankly. If staff feel inhibited when
discussing cases it is possible the most appropriate outcome will not be
reached.

Having considered the above arguments I have concluded that the public
interest is currently best served by maintaining the exception in
Regulation 12(4)(e).

 

Finally, I can confirm that information has been removed on the basis of
relevance.

 

I hope the information I have been able to provide is useful to you.
Details of our review procedure are attached.

 

Yours sincerely

 

Frances Gibbons

 

 

Mrs Frances Gibbons
Senior Information Rights Officer- Tues, Wed, Thurs

Information and Records Management

Historic England | Room 2/07 | The Engine House | Fire Fly Avenue |
Swindon | Wiltshire | SN2 2EH

01793 414445

 

[1]Historic England Logo

We are the public body that helps people care for, enjoy and celebrate
England's spectacular historic environment, from beaches and battlefields
to parks and pie shops.
Follow us:  [2]Facebook  |  [3]Twitter  |  [4]Instagram     Sign up to our
[5]newsletter     

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available. We respect your privacy
and the use of your information. Please read our full [6]privacy policy
for more information.

References

Visible links
1. http://www.historicengland.org.uk/
2. https://www.facebook.com/HistoricEngland
3. https://twitter.com/HistoricEngland
4. https://www.instagram.com/historicengland/
5. http://webmail.historicenglandservices.o...
6. https://www.historicengland.org.uk/terms...

Dear Mrs Gibbons,

Thank you for the information. You supplied this in response to a modified request of 9 January 2019, but it still does not include information particularly requested both on that occasion and originally on 9 December 2018:
"Please supply copies of all internal notices to staff, to include but not limited to emails, that detail Historic England's position in relation to the A303 Stonehenge road scheme and also in relation to Blick Mead since 6 January 2017."
You had responded on 9 January 2019 to state that:
"A search was therefore carried out for management briefings and internal
communications that may have been circulated to staff to inform them of
any relevant matters on this subject, of which there were none. "
Would you then please supply copies of any of the notices circulated to staff as Headline News that featured the Stonehenge A303 road scheme and/or Blick Mead since 6 January 2017? If it helps to identify this regular stream it may be suspected from the information that has been supplied that these Headline News notices and other internal news briefings will have noticeably featured the requested material during January and September 2017, and during February, June, and December 2018. Having somehow managed to overlook this news material sent out to all staff, including all those that feature in the emails supplied, I trust Historic England are not going to yet again treat this as a new request and there will be no further delays. I look forward to a prompt response and the information requested.

Yours sincerely,

C. Smith

Gibbons, Frances, Historic Buildings and Monuments Commission for England

1 Attachment

Thank you for your email. I am now out of the office.
My normal working days are Monday morning, Tuesday, Wednesday and
Thursday. My inbox is not being monitored.

Kind regards

Fran Gibbons

[1]Historic England Logo

We are the public body that helps people care for, enjoy and celebrate
England's spectacular historic environment, from beaches and battlefields
to parks and pie shops.
Follow us:  [2]Facebook  |  [3]Twitter  |  [4]Instagram     Sign up to our
[5]newsletter     

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available. We respect your privacy
and the use of your information. Please read our full [6]privacy policy
for more information.

References

Visible links
1. http://www.historicengland.org.uk/
2. https://www.facebook.com/HistoricEngland
3. https://twitter.com/HistoricEngland
4. https://www.instagram.com/historicengland/
5. http://webmail.historicenglandservices.o...
6. https://www.historicengland.org.uk/terms...

Gibbons, Frances, Historic Buildings and Monuments Commission for England

1 Attachment

REF: 19/00644

 

Dear C Smith,

 

Thank you for your email dated 12 March. I will look into the additional
points you have raised and will respond as soon as I am able.

 

Yours sincerely

 

Frances Gibbons

 

Mrs Frances Gibbons
Senior Information Rights Officer- Tues, Wed, Thurs

Information and Records Management

Historic England | Room 2/07 | The Engine House | Fire Fly Avenue |
Swindon | Wiltshire | SN2 2EH

01793 414445

 

[1]Historic England Logo

We are the public body that helps people care for, enjoy and celebrate
England's spectacular historic environment, from beaches and battlefields
to parks and pie shops.
Follow us:  [2]Facebook  |  [3]Twitter  |  [4]Instagram     Sign up to our
[5]newsletter     

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available. We respect your privacy
and the use of your information. Please read our full [6]privacy policy
for more information.

References

Visible links
1. http://www.historicengland.org.uk/
2. https://www.facebook.com/HistoricEngland
3. https://twitter.com/HistoricEngland
4. https://www.instagram.com/historicengland/
5. http://webmail.historicenglandservices.o...
6. https://www.historicengland.org.uk/terms...

Dear Mrs Gibbons,

Thank you for responding. Please note as stated, these are not additional points I am raising, this is merely highlighting there are communications that were requested that as yet have not been supplied. Note for example that it was suggested that 'Headline News' include details of such matters in an email you did supply dated 5 June 2108 17:43 from Stacey Frier, Subject: Stonehenge debate in parliament this afternoon; but what has been circulated as Headline News on any occasion has not featured in the information supplied.

Yours sincerely,

C. Smith

Dear Mrs. Gibbons,

'Headline News' is a regular feature sent to all staff I understand, including yourself. In view of this material being so commonplace and the inordinate time I have been waiting, may I have the information I requested this week please?

Yours sincerely,

C. Smith

Gibbons, Frances, Historic Buildings and Monuments Commission for England

1 Attachment

Thank you for your email. I am now out of the office.

My normal working days are Monday morning, Tuesday, Wednesday and
Thursday. My inbox is not being monitored.

Kind regards

Fran Gibbons

[1]Historic England Logo

We are the public body that helps people care for, enjoy and celebrate
England's spectacular historic environment, from beaches and battlefields
to parks and pie shops.
Follow us:  [2]Facebook  |  [3]Twitter  |  [4]Instagram     Sign up to our
[5]newsletter     

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available. We respect your privacy
and the use of your information. Please read our full [6]privacy policy
for more information.

References

Visible links
1. http://www.historicengland.org.uk/
2. https://www.facebook.com/HistoricEngland
3. https://twitter.com/HistoricEngland
4. https://www.instagram.com/historicengland/
5. http://webmail.historicenglandservices.o...
6. https://www.historicengland.org.uk/terms...

Gibbons, Frances, Historic Buildings and Monuments Commission for England

3 Attachments

 

REF: 19/00644

 

Dear C Smith,

 

Thank you for your email dated 8 March concerning your Information Request
about the A303 Stonehenge road scheme and Blick Mead. Please find attached
extracts from the Historic England Headline News that discuss Stonehenge
and Blick Mead as requested. I hope the attached is useful to you, and I
apologise for the delay in sending this to you. Details of our review
procedure are attached.

 

Yours sincerely

 

Frances Gibbons

 

Mrs Frances Gibbons
Senior Information Rights Officer- Tues, Wed, Thurs

Information and Records Management

Historic England | Room 2/07 | The Engine House | Fire Fly Avenue |
Swindon | Wiltshire | SN2 2EH

01793 414445

 

[1]Historic England Logo

We are the public body that helps people care for, enjoy and celebrate
England's spectacular historic environment, from beaches and battlefields
to parks and pie shops.
Follow us:  [2]Facebook  |  [3]Twitter  |  [4]Instagram     Sign up to our
[5]newsletter     

This e-mail (and any attachments) is confidential and may contain personal
views which are not the views of Historic England unless specifically
stated. If you have received it in error, please delete it from your
system and notify the sender immediately. Do not use, copy or disclose the
information in any way nor act in reliance on it. Any information sent to
Historic England may become publicly available. We respect your privacy
and the use of your information. Please read our full [6]privacy policy
for more information.

References

Visible links
1. http://www.historicengland.org.uk/
2. https://www.facebook.com/HistoricEngland
3. https://twitter.com/HistoricEngland
4. https://www.instagram.com/historicengland/
5. http://webmail.historicenglandservices.o...
6. https://www.historicengland.org.uk/terms...